Fleet Manager

As a leader and innovator in the snack food industry for over 50 years J&J Snack Foods provides branded snack foods to foodservice and retail supermarket outlets across the U.S. Its products include such icons as SUPERPRETZEL ICEE and Dippin Dots along with other key brands like LUIGIS Real Italian Ice The Funnel Cake Factory Funnel Cakes and Hola Churros. J&J also has a strong presence in bakery providing cakes cookies and pies to some of the largest grocery and convenience retailers in industry. Our company continues to deliver record sales led by a talented team and a commitment to Fun Served Here.

POSITION SUMMARY:

Reporting to the Fleet and Safety Manager the Fleet Manager is responsible for overseeing the management and operation of the fleet. They will develop and implement strategies policies and safety programs while also maintaining accurate records and preparing reports on fleet performance. This position will leverage strong fleet management knowledge decision-making skills data analysis abilities safety commitment and financial acumen to make data-driven decisions to enhance operational efficiency. The Fleet Manager will support the Fleet and Safety Manager with vehicle fleet and operations and acts as a liaison between the internal team and outside vendors.

REQUIREMENTS AND RESPONSIBILITIES:

Fleet Management:

• Oversees the overall management and operation of the fleet including vehicles drivers and maintenance.

• Develops and implements efficient fleet management strategies and policies to optimize fleet utilization and minimize costs.

• Ensures compliance with local state and federal regulations related to vehicle safety and licensing.

• Plans reviews and approves vehicle maintenance repairs and inspections to ensure fleet reliability and minimize downtime.

• Monitors and analyzes fleet performance including fuel consumption vehicle utilization and maintenance expenses.

• Collaborates with the supply chain department and vendors to maintain a reliable supply for fleet-related resources.

• Coordinates with the Safety team to promote a culture of safety within the fleet program.

• Maintains accurate and up-to-date records including vehicle maintenance logs driver records and compliance documentation.

• Stays up to date on industry trends regulations and technological advancements to implement relevant changes and improvements in fleet management practices.

• Prepares regular reports and presentations on fleet performance costs and operational efficiency for management review.

• Coordinates with other departments such as operations projects and finance to ensure the seamless integration of fleet operations with overall business objectives.

• Identifies and implements cost-saving measures such as optimizing fuel efficiency streamlining maintenance processes or exploring alternative transportation options.

• Manages relationships with external stakeholders such as insurance providers regulatory agencies and vehicle manufacturers to ensure compliance and access to necessary resources.

Driver and Vehicle Administration:

• Administers the processing and maintenance of vehicle documents including reports registration and insurance cards.

• Manages vehicle inspections maintenance records performance monitoring and record keeping.

• Ensures drivers adherence to FMCSRs (Federal Motor Carrier Safety Regulations) when applicable.

• Verifies that all team members in company vehicles are adhering to rules regulations and policies.

• Manages vehicle change requests transfers and coordinate registration renewals.

• Manages fuel card maintenance distribution of license plates to fleet vehicles and distribution of insurance ID cards.

• Monitors vehicle fuel fraud alerts and conduct investigations accordingly.

• Manages the transportation of vehicles across Service Centers.

• Ensures preventive maintenance tasks are being completed timely on vehicles.

• Coordinates vehicle sales pick-ups terminations and remarketing.

• Adds and removes company drivers from various systems as needed.

• Reviews and approves parts and labor on vehicle repair requests.

• Monitors accident claims and provides guidance to the leadership team.

• Manages and tracks rental vehicles.

• Maintains live vehicle related reports such as new vehicle status rentals fleet spend downtime and utilization

• Acts as a liaison between the insurance company and fleet company.

• Prints vehicle bar code labels for new vehicles and when plates/Service Centers change.

Other Responsibilities:

• Prepares and distributes educational materials.

• Reviews existing policies and procedures and provides recommendations for changes and improvements.

• Adheres to all rules and regulations.

• Routinely conducts risk assessments and enforces preventative measures.

• Identifies process bottlenecks and offer timely solutions.

• Participates in accident and incident review boards.

• Performs other duties as assigned by the Supervisor.

COMPETENCIES:

To perform this job successfully the Fleet Manager must be intrinsically motivated able to problem solve detail-oriented and able to stay on task. The requirements listed below are representative of the knowledge skill and/or ability required.

• Strong knowledge and experience in fleet management practices including vehicle maintenance logistics regulatory compliance and cost optimization.

• Effective decision-making problem-solving and communication skills are essential.

• Capability to analyze fleet data identify trends and make data-driven decisions to improve operational efficiency reduce costs and enhance fleet performance.

• Knowledge of Regulations and Compliance.

• Demonstrates a commitment to safety and the ability to develop and implement safety programs policies and procedures to ensure a culture of safety within the fleet.

• Proficiency in financial management budgeting and cost control to optimize fleet operations and manage expenses effectively.

• Experience in building and maintaining relationships with suppliers manufacturers and service providers to ensure timely and cost-effective delivery of fleet-related resources.

• Strong interpersonal and communication skills to effectively collaborate with cross-functional teams including supply chain operations finance and senior management. The ability to communicate clearly and build relationships with external stakeholders is also important.

• Familiarity with fleet management software telematics and other technological tools used to track and manage fleet performance. Ability to leverage technology for data analysis reporting and process optimization.

• Excellent proficiency in MS Office (experience with Excel required Bower BI a plus).

• Flexibility to adapt to changing circumstances prioritize tasks and effectively resolve challenges and issues that may arise in fleet management operations.

• Strong organizational skills to manage multiple tasks deadlines and priorities efficiently.

• Commitment to ethical behavior professionalism and compliance with company policies and regulations.

EDUCATION AND EXPERIENCE:

• Bachelors degree preferred.

• Two (2) or more years of experience as a Fleet Manager or similar role.

• Understanding of DOT compliance requirements is highly desirable.

Disclaimer:This position description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the team member. Duties responsibilities and activities may change or new ones may be assigned at any time with or without notice.

EEO Statement:J&J Snack Foods an equal opportunity employer and prohibits discriminatory employment actions against and treatment of employees and applicants for employment based on actual or perceived Federal State and local laws that prohibit employment discrimination on the basis of race color age national origin ethnicity alienage religion or creed gender gender identity pregnancy marital status sexual orientation citizenship genetic disposition or characteristics disability or veterans status sex offenses prior record of arrest or conviction genetic information or predisposing genetic characteristic status as a victim or witness of domestic violence sex offenses or stalking and unemployment status.