Fleet Administration Assistant

Responsibility Profile:

• Maintain the Maintenance Management System by accurately updating vehicle records repair history work orders and related documentation.
• Track and report on vehicle registrations emissions testing IDOT inspections Chicago City Stickers and daily vehicle availability.
• Maintain mechanic attendance records and assist with documentation needed for payroll scheduling or operational reporting.
• Create organize and distribute reports for maintenance leadership and customers.
• Communicate fleet status vehicle availability open work orders and operational updates to leadership and customer contacts.
• Maintain shop equipment inspection schedules inspection records and supporting compliance documentation.
• Coordinate maintenance facility compliance inspections and help ensure required documentation is complete and available.
• Maintain vendor invoices purchase documentation service records and vendor communications.
• Maintain and update employee files in company databases including drivers licenses certifications training records and related documentation.
• Support general office administration filing data entry scanning correspondence and other clerical duties as needed.
• Perform all other duties as assigned.

Qualifications

• High school diploma or equivalent required; additional administrative business transportation or fleet-related training preferred.
• Previous administrative fleet transportation maintenance operations or customer service experience preferred.
• Proficiency with Microsoft Office including Outlook Word Excel and PowerPoint.
• Ability to learn and accurately use maintenance management systems company databases reporting tools and electronic filing systems.
• Strong verbal and written communication skills.
• Excellent attention to detail accuracy organization and follow-through.
• Ability to prioritize tasks meet deadlines and manage multiple responsibilities in a busy maintenance environment.
• Ability to work professionally with leadership mechanics vendors customers and other internal departments.
• Must successfully pass required background check and drug screen.

Beacon Mobility is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic as outlined by federal state or local laws.
This policy applies to all employment practices within our organization including hiring recruiting promotion termination layoff recall leave of absence compensation benefits training and apprenticeship. Beacon Mobility makes hiring decisions based solely on qualifications merit and business needs at the time.

SCR has been succeeding as an industry leader in the field of ADA Paratransit services since 1986 providing transportation to mobility-challenged individuals. Its the goal of SCR to provide reliable safe clean and comfortable transportation to this group of of transportation is essential for connecting passengers to friends family and medical based services. As a resultwe select drivers and staff that wish to help people care for Paratransit Operators understand how to effectively and safely transport clients and we are looking for the right peopleto join our team.