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Finance Administrator
Job Location:
Job Location:
Rutherford, NJ - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
20 September 2026 (2 days ago)
Posted:
Application Deadline:
18 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Raphael & Associates is a globally recognized third-party claims administrator and independent claims adjusting firm known for delivering exceptional service. We understand the importance of staying agile in a dynamic market and pride ourselves on tailoring our solutions to meet the unique needs of each client. While the work we do as a claims organization is complex our mission is clear: to deliver outstanding service attract and retain top-tier professionals and leverage industry-leading technology to drive results.
Join Our Team
As a leader in the industry we offer dynamic and rewarding career opportunities for individuals who are driven to make an impact. Our culture is built on collaboration innovation and a shared commitment to excellence. We value professionals who bring creativity vision and a proactive results-oriented mindset.
We are seeking experienced motivated and forward-thinking individuals to join our team and contribute to our continued success.
The Opportunity
The Finance Administrator is responsible for supporting the companys payroll compensation administration billing accounts payable independent contractor administration expense reimbursements and other day-to-day finance functions. A primary focus of the position is administering the companys 1099 network including onboarding documentation ongoing maintenance invoice and expense review and payment processing. The role also supports the implementation of approved compensation changes payroll processing client invoicing and financial recordkeeping helping ensure financial information is accurate complete confidential and processed on time.
Key Responsibilities
Payroll & Compensation Administration
We are an organization that values and recognizes the contributions of our team members. We offer a competitive compensation and benefits package commensurate with experience including base salary performance-based incentives paid time off comprehensive medical dental vision and life insurance as well as a 401(k) plan with company matching.
Raphael & Associates is an Equal Opportunity Employer. We are committed to building an equitable collaborative and diverse workforce throughout our organization by providing equal employment opportunities to all employees and applicants without regard to race color religion sex national origin age disability genetic information veteran status or any other legally protected characteristic. This policy extends to all aspects of our employment practices including but not limited to recruiting hiring discipline terminations promoting transferring compensation benefits training leave of absence and other terms conditions and benefits of employment.
The above is intended to describe this jobs general requirements. It is not to be construed as an exhaustive statement of duties responsibilities or physical requirements. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Join Our Team
As a leader in the industry we offer dynamic and rewarding career opportunities for individuals who are driven to make an impact. Our culture is built on collaboration innovation and a shared commitment to excellence. We value professionals who bring creativity vision and a proactive results-oriented mindset.
We are seeking experienced motivated and forward-thinking individuals to join our team and contribute to our continued success.
The Opportunity
The Finance Administrator is responsible for supporting the companys payroll compensation administration billing accounts payable independent contractor administration expense reimbursements and other day-to-day finance functions. A primary focus of the position is administering the companys 1099 network including onboarding documentation ongoing maintenance invoice and expense review and payment processing. The role also supports the implementation of approved compensation changes payroll processing client invoicing and financial recordkeeping helping ensure financial information is accurate complete confidential and processed on time.
Key Responsibilities
Payroll & Compensation Administration
- Support the implementation and administration of approved employee compensation changes including new hire compensation promotions salary increases bonuses and other adjustments.
- Coordinate the administrative logistics of compensation changes ensuring approvals are documented and updates are accurately reflected in payroll and employee records.
- Support payroll processing by collecting reviewing and validating payroll information including compensation hours deductions bonuses reimbursements and other payroll-related data.
- Review payroll reports for accuracy identify discrepancies and coordinate corrections as needed.
- Assist with payroll reporting reconciliations audits year-end activities and employee payroll inquiries.
- Manage the administrative lifecycle of the companys 1099 network including onboarding ongoing maintenance documentation payment processing expense reimbursements and offboarding.
- Administer contractor onboarding by collecting required agreements tax forms insurance documentation payment information and other required records.
- Maintain accurate contractor profiles and monitor documentation for expiration missing information or compliance requirements; follow up as needed to obtain updates.
- Coordinate changes to contractor information payment details rates status credentials and other administrative records.
- Review contractor invoices and expense reports for completeness accuracy appropriate approvals and compliance with established requirements.
- Process approved contractor payments and expense reimbursements in accordance with established schedules and procedures.
- Maintain contractor payment and expense records and assist with year-end 1099 reporting and related documentation.
- Identify opportunities to leverage technology and automation to improve 1099 onboarding credentialing documentation assignment management payment processing expense reimbursement and performance tracking.
- Support the evaluation and improvement of the 1099 adjuster network process including onboarding credentialing assignment utilization performance management payment administration expense reimbursement and offboarding.
- Prepare client invoices using claim service time expense and other billing information.
- Review billing information for accuracy investigate discrepancies and obtain required approvals or supporting documentation.
- Distribute client invoices and maintain organized billing records.
- Monitor outstanding billing items and assist with invoice questions corrections and account reconciliation.
- Enter and maintain financial information in accounting payroll claims billing and payment systems.
- Assist with accounts payable expense documentation financial reporting reconciliations audits and other finance or administrative projects assigned.
- High school diploma or equivalent; additional education in accounting finance business administration or a related field preferred.
- Prior experience in payroll compensation administration billing accounts payable bookkeeping finance administration or a similar administrative role.
- Strong attention to detail and demonstrated ability to maintain accurate financial payroll contractor and administrative records.
- Highly organized with the ability to manage high volumes of documentation recurring deadlines multiple priorities and follow-up activities.
- Proficiency with Microsoft Excel and Microsoft Office applications with the ability to learn and navigate accounting payroll billing payment and document-management systems.
- Strong problem-solving skills with the ability to identify discrepancies research issues and follow them through resolution.
- Clear and professional written and verbal communication skills.
- Ability to handle confidential financial payroll compensation tax banking employee and contractor information with discretion.
- Ability to work independently prioritize competing deadlines and maintain accuracy in a fast-paced environment.
We are an organization that values and recognizes the contributions of our team members. We offer a competitive compensation and benefits package commensurate with experience including base salary performance-based incentives paid time off comprehensive medical dental vision and life insurance as well as a 401(k) plan with company matching.
Raphael & Associates is an Equal Opportunity Employer. We are committed to building an equitable collaborative and diverse workforce throughout our organization by providing equal employment opportunities to all employees and applicants without regard to race color religion sex national origin age disability genetic information veteran status or any other legally protected characteristic. This policy extends to all aspects of our employment practices including but not limited to recruiting hiring discipline terminations promoting transferring compensation benefits training leave of absence and other terms conditions and benefits of employment.
The above is intended to describe this jobs general requirements. It is not to be construed as an exhaustive statement of duties responsibilities or physical requirements. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Required Experience:
Senior IC
About Company
EXPERIENCE AND INTEGRITY: RAPHAEL STANDARDSRaphael & Associates is a Third Party Administrator and Independent Claims Adjusting company internationally recognized for its exceptional service and unsurpassed reputation of nationwide claims handling.Third
