Faculty- Led Programs Manager & Data Specialist

Position Summary
Reporting to the Vice Provost for Global Education this position advises students on short-term faculty-led study abroad opportunities the application process and assists with coordinating program logistics at home and abroad. The position also coordinates information sessions orientations workshops and other study abroad-related events. The incumbent will collaborate with other offices on campus faculty and partners (both local and international) to gather pertinent data on student global travels and will be responsible for data management and analysis including support for grant management and reports.

Essential Duties And Responsibilities
Responsible for campus outreach efforts to enhance students participation in Faculty-led programs at Spelman. Coordinate and process efficiently students application materials for the two-week faculty-led programs and other short-term programs run by the Gordon-Zeto Center to destinations in Africa: Ghana (Accra) Morocco (Rabat) Rwanda (Kigali) and other new faculty-led programs which include Spain (Madrid) Kenya (Kisumu) and South Africa (Cape Town). Familiarity with Terra Dotta is essential. Maintain knowledge of all short-term programs including other travel opportunities provided by Spelman partnership engagements and proactively discuss components with applicants. Provide logistical marketing and operational support for department-led programs to the following destinations: Japan South Africa (Cape Town) Barbados Trinidad & Tobago Paris Noir and Cosmetic Science France (Paris and Nice). Coordinate community-wide passport fairs and serves as liaison to the Atlanta Passport Agency Emory University Georgia State University and the AUC schools in the coordination of the passport fairs. Coordinate and monitor program fee payments made by selected students and collaborate with the Bursars office to track and reconcile installment payments. Monitor attrition rate of selected students and coordinate replacements with students on the waiting list. Coordinate group flights through the Colleges travel agency and monitor students installment payments for airfare. Serve as one of the main contacts with study abroad providers for all travel logistics including coordination of pre-departure orientation. Maintain accurate yearly records for campus global engagements especially faculty/staff internationalization activities (international conferences/workshops attended site visits to study abroad programs research travel etc.) and internationalization of the curriculum. Maintain student international travel database which involves; data entry tracking of all international student travel data and ensuring the accuracy and integrity of the data. Assist with the management of the summer study travel programs budget (access to banner read and review only and review of expenditure reports for faculty travel to destination countries); Maintain the International Travel Authorization Data Registry and extracts travel information as needed. Design surveys using Qualtrics and data processing of all surveys (pre-departure post- study abroad specific study abroad program evaluation) and rubric guides associated with the assessment and evaluation of study abroad programs. Serve as liaison for data collection from other entities on campus. Maintain the database for campus global engagements especially faculty/staff internationalization activities (international conferences/workshops attended site visits to study abroad programs research travel etc.) and internationalization of the Curriculum. Maintain all Partnership Agreements/MOUs approved by the Vice Provost for Global Education Provost and President. Assist the Vice Provost for Global Education in data extraction variable transformation and definitions data analysis using SPSS (or any other data analytical software) data interpretation presentation of results using graphs/tables and dissemination of results . Assist the Vice Provost in grant proposal writing grant management and grant reports (quarterly mid-year and year-end) including the HBCUs Title III grants funded by the Department of Education.

Physical Demands
While performing the duties of this job the employee is regularly required to: sit walk talk hear use hands to handle office supplies operate computer and other office equipment. The employee is frequently required to: reach with hands and arms and stand. The employee is occasionally required to: stoop climb and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus.

Required Qualifications
A bachelors degree (preferably in the Social Sciences) or an equivalent combination of education and experience required. Must possess a strong ability and interest in data analysis. Strong interpersonal excellent writing and time management skills and the ability to multitask are essential. Incumbent must maintain a professional demeanor with the ability to work diligently to ensure deadlines are met. Must possess the ability to interface with internal and external customers (domestics and international) with diplomacy and tact are essential. Independent judgment is necessary to plan prioritize and organize a diversified workload with attention to detail. This position requires good analytical skills and must be detail oriented. The ability to work effectively under pressure be proactive demonstrate initiative and promote teamwork are key assets of this position. Excellent oral communication skills are required when presenting information and responding to questions from internal and external customers in one-on-one or group situations. Incumbent must be able to read analyze and interpret documents such as safety rules grant requests for proposals and procedural manuals. The individual must have advanced computer skills using Microsoft Office Suite and must have experience writing business correspondences (memos emails and letters) revising grant proposals creating tables graphs and Power Point presentations.

Preferred Qualifications
A recent graduate with study abroad experience in cross-cultural communication and a strong desire to learn and develop a career in international education is preferred.