Facilities Supervisor

FACILITIES SUPERVISOR

OKALOOSA GAS DISTRICT

POSITION TITLE: Facilities Supervisor

DEPARTMENT: Operations

REPORTS TO: System Planning Superintendent

PAY GRADE: $37.26 PER HOUR/$77500.80 PER YEAR

FLSA STATUS: EXEMPT

JOB SUMMARY

Plans directs and coordinates the maintenance repair safety and appearance of all District facilities grounds and related building systems. Supervises facility maintenance staff and contracted service providers manages the facilities maintenance budget and ensures District buildings and grounds meet Gold Standard for Customer Service safety and regulatory requirements. Serves as the Districts primary point of accountability for facility condition life-safety systems and capital improvement planning for buildings and grounds.

Incumbents in this position will be held to the Districts Gold Standard for Customer Service.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

1. Plans schedules and supervises preventative routine and corrective maintenance across all District facilities including HVAC electrical plumbing and building systems.
2. Supervises trains and evaluates Facility Maintenance Worker(s); assigns daily work sets priorities and reviews completed work for quality and safety compliance.
3. Facilitates usage and rentals of District facility spaces.
4. Develops and manages the annual facilities maintenance and repair budget; tracks expenditures and recommends capital improvement projects.
5. Assists with Solicitations manages and evaluates outside contractors and vendors (HVAC electrical plumbing landscaping janitorial pest control fire/life-safety) including scope development quotes scheduling and quality assurance.
6. Ensures monthly inspection and documented compliance of fire extinguishers AEDs smoke detectors and other life-safety equipment across all District buildings.
7. Develops implements and maintains a preventative maintenance program and asset inventory for facility systems and equipment.
8. Ensures all District facilities and grounds are maintained in a clean safe and professional condition consistent with the districts public-facing image.
9. Oversees grounds maintenance and irrigation systems including landscaping mowing pest/rodent control in compliance with EPA standards and repair troubleshooting.

• Leads or coordinates facility-related capital projects renovations and space planning in partnership with the System Planning Superintendent and Operations leadership.
• Develops procedural manuals safety protocols and standard operating procedures for facility maintenance functions.
• Responds to and coordinates resolution of facility emergencies (HVAC failure plumbing storm damage security/access issues) including after-hours response as needed.
• Ensures District facilities comply with applicable building codes fire codes ADA requirements and other regulatory standards.
• Maintains facility-related records warranties service contracts and maintenance logs.
• Other miscellaneous job-related duties as assigned.

The preceding is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties responsibilities or requirements. The principal duties and responsibilities enumerated are all essential job functions.

EDUCATION AND EXPERIENCE

Associates degree in Facilities Management Business Construction Management or related field plus four to six years of progressively responsible facilities/building maintenance experience including two or more years of supervisory experience or

Bachelors degree in a related field plus two to four years of facilities maintenance experience including supervisory experience or

High school diploma or equivalent plus eight or more years of progressively responsible facilities maintenance experience including demonstrated supervisory or lead experience may be considered in lieu of a degree.

ESSENTIAL COMPETENCIES

1. Strong working knowledge of building systems (HVAC electrical plumbing) sufficient to evaluate contractor work troubleshoot problems and make sound repair-vs-replace decisions.
2. Demonstrated supervisory skill including staff scheduling performance evaluation coaching and conflict resolution.
3. Budget development and cost management experience including reviewing vendor proposals and invoices.
4. Knowledge of applicable building fire and safety codes and OSHA workplace safety standards.
5. Proficiency with personal computers MS Office (Word Excel Outlook) and familiarity with computerized maintenance management systems (CMMS) or work-order software.
6. Strong written and verbal communication skills; ability to prepare reports procedures and vendor scopes of work.

TECHNICAL SKILLS REQUIRED

1. Must possess and maintain a valid Florida drivers license and a driving record satisfactory to the District and its insurers.
2. Skill in use of a personal computer and peripherals; ability to use accepted District software applications.
3. Demonstrated safe driving skills; knowledge of applicable safety standards for facilities and construction/maintenance work.
4. Ability to read and interpret basic building plans equipment manuals and vendor proposals/contracts.

OTHER FACTORS

1. Must be appropriately dressed in a clean and neat District-authorized uniform or business-casual attire during work hours as applicable to duties.
2. Physical Effort: Requires occasional bending stooping climbing and moderate lifting; must be capable of accessing all areas of District facilities including rooftops mechanical rooms and elevated areas to inspect work performed by staff or contractors.
3. Working Conditions and Hazards: Works both inside and outside; exposed to seasonal weather extremes when inspecting grounds and exterior work. May be required to respond to facility emergencies outside normal business hours.
4. DRUG TESTING FOR ILLEGAL DRUGS: Employees in this classification will be tested for illegal drugs in accordance with the Districts Drug Free Workplace Policy.

BENEFITS

Okaloosa Gas District offers a competitive benefits package including:

• BCBS Medical 100% employer paid for employee 92% employer paid for family
• BCBS Dental 100% employer paid for employee or family
• BCBS Vision
• Healthcare Flexible Spending Account (FSA)
• Dependent Care Flexible Spending Account (FSA)
• Life Insurance 100% employer paid
• Short Term Disability 100% employer paid
• Long Term Disability 100% employer paid
• Accidental Death and Dismemberment 100% employer paid
• AFLAC supplemental insurance
• Air Ambulance insurance
• Pet insurance
• Vacation Leave 80 hours per year accrual based for the first 5 years increases thereafter
• Sick Leave 80 hours per year accrual based
• 11 Paid Holidays including 2 days for Thanksgiving and 2 days for Christmas
• 401(a) 8% Employer Defined Contribution Retirement (employer paid does not require employee contributions)
• 457(b) Employee Deferred Compensation Retirement Plan
• Gym reimbursement/incentive up to $50 per month
• Health Fair 100% employer paid
• Wellness Program with incentives
• Safety shoe reimbursement up to $150 per year
• Uniforms 100% employer paid
• Employee Assistance (Counseling) Program
• Employee Events Spring Crawfish Boil Summer Picnic Thanksgiving Lunch Annual Banquet/Holiday Party
• Up to $3500 annual education reimbursement

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying you may contact or for assistance.

Required Experience:

Manager