Facilities Specialist

#WeAreONEOK Fortune 500 company. 100 years in business. Leading midstream service provider. Safety first. Sustainable operations. Environmentally responsible. Employee focused.

JOB SUMMARY

Job Profile Summary

Perform work related to the day-to-day administration organization security and operational support of the office environment. Serve as a key point of contact for employees visitors vendors and leadership while ensuring the workplace remains secure well-stocked efficient and welcoming. This position combines office management facilities coordination security administration event planning and employee support responsibilities.

Essential Functions and Responsibilities

• Deliver and pick up mail and packages multiple times daily.
• Maintain and verify information including but not limited to: invoices and requisitions.
• Manage and maintain office supply inventories including break room snacks beverages coffee supplies kitchen consumables and general office materials.
• Coordinate vendor services and deliveries to ensure uninterrupted office operations.
• Conduct routine inspections of common areas conference rooms kitchens and office spaces to maintain cleanliness organization and functionality.
• Submit and track facility maintenance requests and coordinate repairs with building management and service providers.
• Monitor and maintain office systems and processes to ensure efficiency and consistency in daily operations.
• Identify opportunities to improve workplace processes organization and service delivery.
• Administer employee and visitor badge access systems.
• Create modify and deactivate access credentials in accordance with company security policies.
• Assist with investigations related to security incidents unauthorized access or facility concerns.
• Serve as the primary point of contact for office-related employee inquiries and requests.
• Assist new hires with office orientation workspace setup and facility access.
• Coordinate visitor registration reception support and guest accommodations.
• Provide administrative assistance to office personnel and department leaders as needed.
• Support employee engagement initiatives and workplace programs.
• Coordinate meeting logistics including room setup audiovisual equipment catering and materials preparation.
• Resolve scheduling conflicts and optimize utilization of shared meeting spaces.
• Plan organize and execute company meetings celebrations training sessions and employee engagement events.
• Coordinate event logistics including vendors catering budgets communications and onsite support.
• Manage event calendars and ensure successful execution of company-sponsored activities.
• Collaborate with leadership and internal stakeholders to support organizational events and initiatives.

Education

• H.S. Diploma

Work Experience

Experience and/or training related to:

• Office administration facilities coordination workplace services or a related field.

Knowledge Skills and Abilities

• Knowledge of: office operations administrative processes and facilities coordination.
• Knowledge of: workplace services vendor coordination and basic security and access control procedures.
• Skills in: organization multitasking problem-solving and the use of Microsoft Office Suite and office scheduling systems.
• Skills in: customer service communication and coordination of meetings and events.
• Ability to: communicate effectively both verbally and in writing.
• Ability to: manage time prioritize tasks and maintain attention to detail.
• Ability to: maintain discretion and confidentiality when handling sensitive information.
• Ability to: identify evaluate and respond to workplace issues and operational needs.
• Ability to: collaborate with teams support employees and leadership and adapt to changing priorities.

Licenses and Certifications

• Drivers License Upon Hire required

Strength Factor Rating - Physical Demands/Requirements

• Medium Work - Exerting 20 to 50 pounds of force occasionally and/or 10 to 25 pounds of force frequently and/or greater than negligible up to 10 pounds of force constantly to move objects. Physical Demand requirements are in excess of those for Light Work.

Strength Factor Description - Physical Demands/Requirements

• Standing: Remaining on ones feet in an upright position at a work station without moving about (Constantly)
• Walking: Moving about on foot (Constantly)
• Sitting: Remaining in a seated position (Occasionally)
• Lifting: Raising or lowering an object from one level to another (includes upward pulling) (Frequently)
• Carrying: Transporting an object usually holding it in the hands or arms or on the shoulder (Frequently)
• Pushing: Exerting force upon an object so that the object moves away from the force (Frequently)
• Pulling: Exerting force upon an object so that the object moves toward the force (includes jerking) (Frequently)
• Climbing: Ladders Stairs (Frequently)
• Balancing: Maintaining body equilibrium to prevent falling (Frequently)
• Stooping: Bending the body downward and forward by bending the spine at the waist (Frequently)
• Kneeling: Bending the legs at the knees to come to rest on the knee or knees (Frequently)
• Crouching: Bending the body downward and forward by bending the legs and spine (Frequently)
• Crawling: Moving about on the hands and arms in any direction (Frequently)
• Reaching: Extending hands and arms in any direction (Constantly)
• Handling: Seizing holding grasping turning or otherwise working with the hand or hands (Manual Dexterity) (Constantly)
• Fingering: Picking pinching or otherwise working with the fingers primarily (Finger Dexterity) (Constantly)
• Feeling: Perceiving such attributes of objects/materials as size shape temperature texture movement or pulsation by receptors in the skin particularly those of the finger tips (Constantly)
• Talking: Expressing or exchanging ideas/information by means of the spoken word (Frequently)
• Hearing: Perceiving the nature of sound by the ear (Frequently)
• Tasting/Smelling: (Frequently)
• Near Vision: Clarity of vision at 20 inches or less (Occasionally)
• Far Vision: Clarity of vision at 20 feet for more (Constantly)
• Depth Perception: Three-dimensional vision; ability to judge distances and spatial relationships so as to see objects where and as they actually are (Frequently)
• Vision: Color - The ability to identify and distinguish colors (Constantly)

Working Conditions/Environment

• Employee is subject to inside and outside environmental conditions

Working Conditions

• Well lighted climate controlled areas (Frequently)
• Outdoor weather conditions (Frequently)
• Wet or humid conditions (not weather related) (Occasionally)
• Extreme cold (not weather related) (Occasionally)
• Extreme heat (not weather related) (Occasionally)
• Dust fumes gases (Occasionally)
• Moving mechanical parts (Occasionally)
• Potential electric shock (Occasionally)
• Prolonged exposure to vibration (Occasionally)
• High pitched noises/loud noises (Occasionally)
• Unprotected heights (Occasionally)
• Frequent repetitive motion (Constantly)
• CRT (Computer Monitor(s)) (Frequently)

Travel

• Travel to other locations and job sites required

Driving

• Based on assigned tasks employee may be assigned a company vehicle requiring the applicable drivers license

ONEOK is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race color sex pregnancy sexual orientation age religion creed national origin gender identity disability military/veteran status genetic information or any other categories protected by applicable law.

The job description is not intended to be a complete list of all responsibilities duties or skills required for the job and is subject to review and change at any time with or without notice in accordance with the needs of ONEOK.

ONEOK is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations upon request for individuals to participate in the application and hiring process. To request an accommodation email or call 1-.

Expected Salary Range