Facilities Manager

The Facilities Manager supports the maintenance repair safety functionality and operational readiness of the central office and coordinates equipment and facility-related ordering for field offices. This role oversees building systems equipment grounds vendor services and facility-related projects to ensure safe efficient and compliant partnership with operations accounting and central office personnel the Facilities Manager also supports procurement activities for facility supplies equipment and services while promoting cost efficiency service quality and continuity of operations.

The successful applicant should be able to perform all of the following functions at a pace and level of performance consistent with the job performance requirements.

1. Coordinates the maintenance repair and upkeep of building systems equipment electronics and grounds including planning and following preventive maintenance schedules and supporting renovations or new construction as applicable.
2. Performs routine inspections of facilities equipment and completed vendor work to identify safety maintenance and operational issues; directs corrective action and helps ensure compliance with company policies and applicable legal regulatory and ethical standards.
3. Manages facility-related projects and planning activities including development and maintenance of all inputs to the Facility Resource Ordering Guide (FROG) Pro Forma planning and project models while coordinating with facilities central office and operations management stakeholders to support timely provisioning of facilities.
4. Manages building access controls key control processes access databases and related vendor resources and maintains records associated with maintenance facility support and operational readiness activities.
5. Develops and maintains productive relationships with contractors suppliers and service providers; negotiates service terms and pricing monitors vendor performance and helps ensure quality responsiveness and continuity of facility operations.
6. Places orders for facility supplies equipment repair parts and other operational items; processes requisitions replenishes inventories receives and stocks incoming freight and ensures timely provisioning of facilities and field offices.
7. Develops and manages standard operating procedures service level expectations purchasing card administration processes and internal controls to promote standardization compliance effective communication and sound facility and purchasing practices.
8. Supports facility-related procurement activities by identifying evaluating and selecting suppliers and service providers based on price quality functionality service levels and delivery performance in alignment with company objectives.
9. Prepares regular reports on maintenance activity vendor performance procurement activity cost savings and departmental performance indicators; investigates spending anomalies and provides progress and status updates to management as required.
10. Conducts and/or attends staff meetings issues written and oral instructions responds to inquiries supports process improvement initiatives and performs other duties as requested directed or assigned. Domestic U.S. travel may be required.

Bachelors degree from an accredited college or university required; qualifying full-time experience in facilities management building operations maintenance construction coordination or a related field may substitute for education on a year-for-year basis. Minimum of three (3) years of progressively responsible experience in facilities management building operations maintenance coordination vendor management or project management in a multi-site or high-volume environment is required. This experience must include responsibilities related to building systems preventive maintenance vendor and contractor management work order coordination construction or renovation projects access control facility compliance purchasing contract administration and budget tracking. Proficiency in Microsoft Office applications particularly Excel is required. Candidates must possess strong organizational analytical communication and interpersonal skills with the ability to manage multiple priorities coordinate cross-functional activities analyze operational data and work effectively with internal and external stakeholders. A valid drivers license is required.

Required Experience:

Manager