Facilities Coordinator

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Able to lift 40 lbs. without assistance Cleanroom: no hair products jewelry makeup nail polish perfume exposed piercings facial hair etc... allowed Laboratory Setting Office Some degree of PPE (Personal Protective Equipment) required (safety glasses gowning gloves lab coat ear plugs etc.) Strong Odors (chemical lubricants biological products etc.) Warehouse Will work with hazardous/toxic materials

Job Description

As a Facilities Coordinator at Thermo Fisher Scientific you will support the safe reliable and efficient operation of site this role you will coordinate preventive and corrective maintenance activities administer facility work orders maintain maintenance parts and spare-parts inventory support workplace and space-planning activities and assist with day-to-day facility needs.

You will work closely with Facilities Engineering Maintenance EH&S Operations Quality IT Sourcing and other internal teams to help ensure facility activities are completed safely efficiently and in accordance with applicable procedures and standards.

This position requires strong organizational skills attention to detail effective communication and the ability to manage multiple priorities while maintaining accurate records and supporting continuous improvement.

• Coordinate and support the site Preventive Maintenance (PM) program including scheduling tracking and monitoring preventive and corrective maintenance activities.
• Create assign track and follow up on facility and maintenance work orders to support timely completion and appropriate documentation.
• Monitor open overdue and completed work orders and work with Maintenance Engineering and other stakeholders to address outstanding activities.
• Maintain accurate PM schedules equipment information work-order documentation maintenance records and other facility-related records.
• Coordinate and maintain inventory of maintenance parts spare parts consumables and critical facility components.
• Monitor parts inventory levels and maintain appropriate stocking levels to ensure critical materials are available for planned and unplanned maintenance activities.
• Receive organize label store issue and track maintenance parts and supplies while maintaining an orderly and efficient parts-storage area.
• Maintain accurate parts and inventory information within applicable computerized maintenance management systems (CMMS) inventory systems or other site systems.
• Perform routine inventory counts and reconcile discrepancies between physical inventory and system records.
• Work with Maintenance and Engineering to identify critical spare parts based on equipment requirements maintenance history operational needs and replacement lead times.
• Identify obsolete damaged excess or slow-moving inventory and coordinate appropriate actions in accordance with site procedures.
• Support continuous improvement of parts-room organization inventory accuracy material identification stocking practices and inventory-control processes.
• Assist with planning and coordinating maintenance activities to minimize disruption to site operations.
• Support facility inspections equipment-related activities building maintenance and day-to-day facility operational needs.
• Assist with space planning workplace modifications office moves furniture installations equipment relocations and other facility changes as required.
• Maintain accurate facility and space information and coordinate activities with affected departments to minimize disruption to business operations.
• Work collaboratively with Facilities Engineering Maintenance EH&S Operations Quality IT Sourcing and other internal functions to support site needs and facility initiatives.
• Coordinate with external service providers and contractors as necessary to complete specific maintenance or facility activities.
• Support facility projects equipment installations maintenance activities and continuous improvement initiatives.
• Monitor work-order maintenance asset and inventory information to identify recurring issues trends and opportunities for improvement.
• Develop and maintain reports metrics and documentation that support maintenance planning inventory management facility performance and continuous improvement.
• Assist with facility and maintenance-related audits inspections documentation reviews and corrective actions.
• Maintain facility maintenance and inventory records in an organized and audit-ready condition.
• Support compliance with applicable site procedures quality requirements cGMP requirements where applicable and Environmental Health & Safety (EH&S) standards.
• Identify and support improvements that enhance equipment reliability maintenance effectiveness inventory accuracy workplace organization safety and overall facility performance.
• Perform additional facility-related responsibilities and support site initiatives as business needs require.

• High school diploma or equivalent.
• Relevant technical training or certifications related to facilities maintenance inventory management or building operations may be applicable.

• Experience in facilities maintenance operations manufacturing support inventory management materials management or a related environment.
• Experience coordinating preventive and corrective maintenance activities and supporting work-order processes.
• Experience maintaining maintenance parts spare-parts MRO or similar inventory.
• Experience using computerized maintenance management systems (CMMS) inventory-management systems or work-order systems.
• Experience supporting facility projects equipment installations workplace modifications or space-planning activities.
• Experience working within established procedures and documentation requirements in an operational manufacturing laboratory or regulated environment.

• Knowledge of preventive maintenance practices work-order administration and general facility operations.
• Knowledge of inventory-control principles including inventory accuracy cycle counting material identification stocking levels and critical-spare management.
• General knowledge of building systems equipment maintenance and facility support functions.
• Understanding of documentation and recordkeeping practices.
• Knowledge of Environmental Health & Safety (EH&S) requirements and safe work practices.
• Familiarity with cGMP requirements and quality systems where applicable to site operations.
• Working knowledge of Microsoft Office applications and familiarity with CMMS inventory and facility-management systems.

• Strong organizational planning and time-management skills.
• Strong attention to detail with a focus on documentation and inventory accuracy.
• Effective written and verbal communication skills.
• Strong analytical troubleshooting and problem-solving skills.
• Effective computer and data-entry skills with the ability to maintain accurate electronic records.
• Strong inventory-management and organizational skills.
• Ability to identify trends and improvement opportunities using work-order maintenance and inventory information.
• Strong interpersonal and collaboration skills when working with cross-functional teams.
• Ability to prioritize multiple assignments and adjust to changing operational needs.

• Ability to coordinate multiple facility maintenance and inventory activities while maintaining quality and safety standards.
• Ability to work independently with appropriate direction and as part of a cross-functional team.
• Ability to collaborate effectively with Facilities Maintenance Engineering EH&S Operations Quality IT Sourcing and other site functions.
• Ability to learn and effectively use CMMS inventory-management work-order and facility-management systems.
• Ability to maintain accurate organized and audit-ready maintenance and inventory records.
• Ability to recognize operational issues communicate concerns and assist with implementing appropriate solutions.
• Ability to support continuous improvement initiatives related to preventive maintenance parts inventory facility reliability safety and workplace organization.
• Ability to work in office laboratory manufacturing warehouse mechanical maintenance and parts-storage areas as required by site operations.
• Ability to follow established procedures quality requirements cGMP requirements where applicable and EH&S standards.
• Ability to adapt to changing priorities and support additional facility-related responsibilities based on business needs.

This is an onsite position requiring regular interaction with Facilities Maintenance Engineering Operations and other site personnel. The role may require work in office laboratory manufacturing warehouse mechanical maintenance and parts-storage areas depending on site requirements.

The Facilities Coordinator is expected to follow all applicable Thermo Fisher Scientific policies procedures quality requirements security requirements and EH&S standards while performing assigned responsibilities.

At Thermo Fisher Scientific each one of our colleagues has a unique story to tell. Join us and contribute to our singular missionenabling our customers to make the world healthier cleaner and safer.

Compensation and Benefits

The hourly pay range estimated for this position based in Connecticut is $34.00$38.00.

This position may also be eligible to receive a variable annual bonus based on company team and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on which includes:

• A choice of national medical and dental plans and a national vision plan including health incentive programs

• Employee assistance and family support programs including commuter benefits and tuition reimbursement

• At least 120 hours paid time off (PTO) 10 paid holidays annually paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave) accident and life insurance and short- and long-term disability in accordance with company policy

• Retirement and savings programs such as our competitive 401(k) U.S. retirement savings plan

• Employees Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

For more information on our benefits please visit: Experience:

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