Facilities Coordinator

ROLE SUMMARY

Under the leadership of the CFO we are hiring a Facilities Coordinator to support Velotics global office portfolio anchored by our Boston MA headquarters. This role is critical to ensuring safe professional and well-run office environments for employees office managers and leadership worldwide and will be responsible for facilities operations & maintenance landlord and vendor relations and cross-site project coordination.

KEY RESPONSIBILITIES

Facilities Operations & Maintenance

• Serve as the central intake point for all facility operations and maintenance requests across Velotics global office portfolio ensuring each issue is triaged assigned tracked and resolved in a timely manner
• Oversee day-to-day facility operations for the Boston MA headquarters and Foxboro MA office including cleanliness safety compliance space readiness and brand standards
• Schedule and supervise routine and preventive maintenance inspections repairs and cleaning services across all locations
• Support onsite office managers administrators and executive assistants globally with facility-related requests coordinating local vendor support where needed
• Conduct periodic site visits to Foxboro and other Velotic offices to assess facility conditions and proactively identify issues

Landlord & Property Relations

• Act as Velotics primary liaison with the Boston MA and Foxboro landlords on all facility-related matters including maintenance coordination building services lease compliance and ad hoc operational requests
• Maintain strong professional relationships with property management teams to facilitate prompt resolution of issues and proactive communication on building changes or projects
• Document and track all landlord communications open items and commitments to ensure accountability and timely follow-up

Vendor & Contractor Management

• Source vet onboard and manage a diverse portfolio of service providers including cleaning services HVAC electrical plumbing general contractors security and office services vendors
• Partner with the Procurement team to manage new and existing vendor setup contract documentation and compliance requirements
• Assist in evaluating competitive bids negotiating service agreements and establishing performance benchmarks; maintain comprehensive vendor records and track service delivery against agreed SLAs
• Ensure vendor performance meets Velotics operational standards and leadership expectations; manage escalations and drive accountability

Project Coordination & Documentation

• Manage multiple concurrent facility projects across different geographies maintaining organized tracking of tasks timelines budgets and stakeholder communications
• Maintain structured documentation for all facility operations including vendor contracts maintenance logs inspection reports incident records and project status updates
• Support space planning office setup and move coordination activities as the company grows and evolves
• Handle ad hoc facilities requests from leadership and employees with a high degree of professionalism and urgency

Qualifications :

REQUIRED QUALIFICATIONS

• 3 years of experience in facilities coordination office operations property management or a closely related field
• Demonstrated ability to manage multiple vendors and concurrent projects simultaneously in a fast-paced high-growth environment
• Exceptional organizational skills and follow-through; comfortable managing continuous multi-party communication cycles across time zones
• Strong customer service orientation with the ability to engage employees vendors and landlords professionally and effectively
• High attention to detail with the ability to maintain structured documentation and hold vendors accountable to commitments
• Comfortable with potential travel to office locations for site visits and project oversight
• Proficiency with productivity tools (Microsoft Office 365 project tracking platforms ticketing or facilities management systems)

PREFERRED QUALIFICATIONS

• Experience supporting a global or multi-site office portfolio
• Background working within a PE-backed high-growth or technology company environment
• Familiarity with IWMS/Lease Administration or CMMS platforms
• Experience partnering with Procurement on vendor sourcing and contract management processes
• Working knowledge of commercial lease administration and landlord relations

Education & Experience

• High school diploma or equivalent required; Bachelors degree or equivalent experience preferred
• 3 years of relevant experience in facilities coordination office operations or property management

WORK ENVIRONMENT

• On-Site Boston MA (primary) with support responsibilities extending to national and international office sites
• Periodic domestic travel to regional and international office locations as needed for site visits and project oversight

Additional Information :

Why Join Velotic

Velotic is uniquely positioned at the intersection of industrial operations advanced connectivity and AI. Joining now means you can help shape:

Culture & Growth

• Build foundational People Ops systems processes and culture from day one.
• Work within a team defined by ambition collaboration authenticity and speed.
• Influence global operating models and employee experience at scale.

Work-Life Balance

• Flexible work arrangements
• Discretionary Time Off (DTO)
• Global paid parental leave
• Employee Assistance Program (EAP)

Financial & Health Benefits

• The base salary ranges from $85000 to $100000
• 401(k) with employer match (50% up to 8%)
• Medical dental & vision
• HSA with company contribution
• Life and AD&D (2x salary up to $1M)

Join Us

Help build the People Operations foundation for a global industrial tech leaderand play a direct role in shaping the future of modern manufacturing.

Learn more at:

Apply today to be part of the transformation.

Remote Work :

No

Employment Type :

Full-time