Fabuwood PMO Coordinator

PMO Coordinator

Newark NJ
$70000

Hours: MondayThursday 8:00 AM5:00 PM Friday 8:00 AM1:00 PM

About the Role

We are seeking a highly organized proactive and dependable PMO Coordinator to support the Project Manager and help keep projects moving efficiently.

This role is ideal for someone who enjoys creating structure staying ahead of deadlines communicating across teams and ensuring important details dont fall through the cracks. Youll work closely with the Project Manager and multiple departments to coordinate schedules meetings documentation action items and day-to-day project needs.

Key Responsibilities

• Coordinate meetings and scheduling across internal teams vendors and external partners.
• Prepare and organize meeting agendas notes status updates action-item trackers and project documentation.
• Maintain organized project files and tracking systems using tools such as Asana and SharePoint.
• Attend project meetings document decisions and next steps and ensure owners are clearly identified.
• Proactively follow up on outstanding action items and commitments.
• Track project deadlines milestones and deliverables and provide timely reminders.
• Assist with gathering and organizing information for project updates budgets timelines and leadership reviews.
• Coordinate communication between departments to help keep projects moving forward.
• Identify missing information upcoming deadlines or administrative roadblocks before they impact progress.
• Provide general project support including data entry and document organization.

Qualifications

• Experience in a project coordinator PMO support or similar project-based role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and consistent follow-through.
• Comfortable working in a fast-paced deadline-driven environment.
• Proficiency in Microsoft Office including Outlook Word Excel and PowerPoint.
• Experience with Asana SharePoint or similar project-management tools is a plus.
• Comfortable working with schedules timelines deadlines and action-item tracking.
• Ability to work independently take initiative and manage multiple priorities.
• Collaborative and comfortable working across departments and levels of an organization.

Preferred Experience

• Experience supporting Marketing Construction IT Operations or other cross-functional project teams.
• Familiarity with project-management concepts such as milestones deliverables dependencies timelines and scope.
• Experience coordinating meetings and following up with multiple stakeholders.

To apply please email your resume to:

Required Experience:

IC