Executive Support Specialist

About Us:

The Washington State Treasurers Office manages and safeguards public funds while supporting the financial health of Washingtons communities. Our work helps fund critical public services and infrastructure that benefit people across the state.

We are a team of dedicated professionals committed to integrity innovation collaboration and public service. We value diverse perspectives continuous learning and creating an inclusive workplace where employees can grow and make a meaningful impact.

If youre looking for a career with purpose challenge and the opportunity to serve Washingtonians we invite you to join our team.

Why Join OST:

At OST youll be part of a collaborative mission-driven team that plays a vital role in promoting the financial health and well-being of Washington State. We value professionalism innovation and commitment to public service. Every member of our team contributes to work that has a meaningful impact across state government and our communities.

Opportunity:

The Office of the State Treasurer (OST) is seeking a highly motivated and experienced Executive Support Specialist to serve as a trusted administrative partner to the Chief of Staff and the agencys policy legislative communications and community outreach teams. This position is central to the success of the team and provides executive operations support by coordinating schedules meetings travel and addition to supporting the Chief of Staff and their direct reports you will play a key role in the scheduling logistics and advanced work for the State Treasurer helping prepare for travel statewide meetings legislative activities public presentations and community engagement.

Success in this role requires exceptional organizational skills discretion attention to detail sound judgment and the ability to build strong working relationships across the agency and with external partners.

Executive Support

• Manage the COSs calendar meetings travel arrangements records retention and correspondence.
• Provide executive administrative support to the Chief of Staffs direct reports including project management calendar management scheduling and records retention.
• Draft review edit and format business correspondence presentations briefing materials and official communications.
• Maintain confidentiality when handling sensitive or privileged information.
• Anticipate scheduling conflicts monitor deadlines prepare materials in advance and proactively identify solutions to support executive priorities.
• Serve as an integral member of the Executive Office administrative team partnering closely with the Treasurers Executive Assistant and the COOs Executive Support Specialist to provide seamless executive support.

Operations & Project Coordination

• Together with the Executive Assistant and the legislative policy outreach and communications teams take an active role in scheduling and preparing the Treasurer for meetings presentations legislative activities public events and speaking engagements.
• Coordinate and track special projects and initiatives on behalf of the COS and direct reports by developing project plans and monitoring deadlines priorities and action items ensuring timely follow-through and completion.
• Through scheduling reception and constituent service duties serve as a liaison between the office and the public Legislature external agencies and stakeholders. These activities increase during the legislative session.
• During the Legislative session provide increased support to the COS staff by scheduling tracking legislation/bills and monitoring committee hearings.
• Provide back-up support for travel and expense management for the team.

Agency Administration & Compliance

• Prepare and submit quarterly Public Disclosure Commission (PDC) L5 Lobbying Reports ensuring complete and accurate data collection and timely submission.
• Provide back-up front desk coverage greeting visitors answering phones and managing general inquiries on scheduled in-office days and during absences of other front office staff.
• Support records management and public records request activities and ensure compliance with state requirements.

Successful candidates will demonstrate the following competencies:

Accountability Takes personal responsibility for the quality accuracy and timeliness of work while consistently delivering reliable results.

Communication Communicates clearly professionally and effectively both verbally and in writing adapting messages to meet the needs of diverse audiences.

Customer Focus Builds and maintains positive relationships with internal and external partners while providing responsive high-quality service.

Ethics and Integrity Demonstrates professionalism discretion and sound judgment while maintaining confidentiality and earning the trust of colleagues leadership and stakeholders.

Initiative and Judgment Anticipates needs identifies potential issues before they arise exercises sound judgment and develops practical solutions in a dynamic executive environment.

Organization and Adaptability Effectively manages multiple priorities adjusts to changing demands and remains composed while supporting executive leadership in a fast-paced environment.

Collaboration and Inclusiveness Builds productive relationships across teams and values diverse perspectives to support a respectful inclusive workplace and strong partnerships with stakeholders.

Knowledge and Abilities

Knowledge of:

• Executive office practices and administrative procedures.
• Business writing and professional correspondence.
• Microsoft Office products and other business technology tools.
• Records management and retention requirements.
• Legislative processes and state government operations (preferred).

Ability to:

• Provide support to diverse professionals tailoring that support to meet the unique objectives of each professionals business portfolio.
• Communicate effectively both orally and in writing.
• Maintain confidentiality while handling sensitive information.
• Build and maintain effective working relationships with colleagues agency leadership elected officials and external stakeholders.
• Work independently with minimal supervision while exercising sound judgment and managing competing priorities.
• Learn and adapt to emerging technologies that improve efficiency and service delivery.

Progressively responsible experience providing administrative support.

Demonstrated experience supporting executive or senior-level management.

Proficiency with Microsoft Office Suite (Word Excel Outlook and PowerPoint) and database systems.

Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.

Excellent written and verbal communication skills.

Demonstrated ability to maintain confidentiality and exercise discretion in handling sensitive information.

Desired Qualifications

• Experience supporting policy legislative communications or public affairs functions.
• Experience working for an elected official.
• Experience working in Washington State government or another public-sector environment.
• Experience with records management including compliance with public records requests records retention and archiving requirements.
• Familiarity with state government administrative and fiscal procedures.
• Familiarity with emerging productivity technologies including AI-assisted workplace tools and an interest in identifying appropriate opportunities to improve administrative efficiency.

In addition to completing the online application profile on Applicants must attach a current resumeand a letter of interestdescribing how their experience skills and career interests align with the qualifications for this position.

We encourage applicants from diverse backgrounds and experiences to apply. If you are excited about this opportunity but do not meet every qualification listed we welcome your application and look forward to learning more about your experience.

A background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the candidates suitability and competence to perform in the position.

Benefits: Washington State offers a competitive benefits package. Beyond the traditional benefits such as health insurance life insurance and retirement benefits we offer flex spending accounts dependent care assistance deferred compensation 12 paid holidays paid vacation and sick leave. Click on the Benefits tab near the top of the page to learn more.

Location:This position is based in Olympia Washington with offices located in the Legislative Building on the Capitol Campus.

In-Office Expectations:Employees may be required to work onsite fulltime during the initial onboarding and training period which may last up to six months. Following training the onsite work schedule will be based on business and operational needs. Because this role provides direct support to the Chief of Staff regular onsite presence is expected whenever the Chief of Staff and their teams are working in the office. This position also provides backup coverage for front office reception staff as needed. Flexible scheduling and remote work options may be available when consistent with agency business needs.

Equal Employment Opportunity (EEOC): OST is an equal opportunity employer committed to providing a workplace free from discrimination and harassment. OST provides equal access and opportunity to anyone who qualifies regardless of immigration status race color religion national origin sex (including pregnancy and related conditions sexual orientation or gender identity) age (40 and older) disability genetic information (including employer requests for or purchase use or disclosure of genetic tests genetic services or family medical history) retaliation for filing a charge reasonably opposing discrimination or participating in a discrimination lawsuit investigation or proceeding.

Recruitment Assistance and Contact Information: For questions about this recruitment or for applicants in need of assistance during the application process please contact Nadine Sordahl at or via email to . TTY users should first call 711 to access the Washington Relay Service.