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Executive Secretary
Job Location:
Job Location:
Middletown, DE - USA
Yearly Salary:
USD 69880 - 95525
Yearly Salary:
Posted:
2 October 2026 (Yesterday)
Posted:
Application Deadline:
30 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Introduction
Are you an organized proactive administrative professional
Bring your skills to a vital role supporting executive leadership at Whiting Forensic Hospital!
The State of Connecticut Department of Mental Health and Addiction Services (DMHAS) is seeking an Executive Secretary to join the Whiting Forensic Hospital (WFH) leadership this essential role you will provide advanced administrative and secretarial support within a fast-paced executive environment ensuring seamless office operations and supporting effective decision-making across the hospital.
This position plays a key part in maintaining operational integrity supporting executive communications and enabling a collaborative mission-driven clinical and administrative workforce.
HIGHLIGHTS
- FACILITY: Whiting Forensic Hospital (WFH)
- LOCATION: Middletown CT
- SCHEDULE: Full-time (40 hours per week) Monday - Friday 8:00 AM - 4:30 PM (First Shift)
- POSITION NUMBER: 117929
- NOTE: Compensation shall be commensurate with skill level and assigned responsibilities. Appointment rate requires approval by the Department of Administrative Services.
WHAT WE CAN OFFER YOU
- Comprehensive benefits - visit the State Employee Benefits Overview page to learn more
- Opportunities for professional growth and development
- A supportive environment that values collaboration compassion and work/life balance
IN THIS ROLE YOU WILL
- Provide highlevel administrative support to executive leadership ensuring efficient daily operations
- Plan organize and coordinate a wide range of office functions including complex meetings executive calendars and multidepartment communications
- Prepare draft and manage nonroutine executive correspondence and documentation
- Serve as a key point of contact for internal and external stakeholders interpreting and explaining departmental procedures policies and services
- Oversee and support clerical staff ensuring smooth workflow and consistent office standards
- Make administrative decisions and exercise independent judgment to resolve issues and improve operational processes
- Review office systems procedures and workflows and recommend enhancements for efficiency and compliance
- Utilize advanced proficiency in computers office software and automated systems to support executive operations
ABOUT US
DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic comprehensive effective and efficient services and supports that foster dignity respect and self-sufficiency in those we serve.
Whiting Forensic Hospital specializes in providing inpatient services to individuals involved in the criminal justice system. The hospital consists of 91 maximum security beds and 138 enhanced security beds. Whiting Forensic Hospital provides high quality comprehensive and individualized treatment and evaluation services for patients with mental health conditions who are involved in the criminal justice system or are not yet ready to be safely treated in less restrictive settings. This is accomplished with full respect for the civil and human rights of each patient. Our goal is to assist individuals to manage their illnesses and achieve personal recovery goals through developing the skills necessary to live safely in the community.
PLEASE NOTE
- A comprehensive medical examination including a drug screening will be required of all applicants upon a conditional offer of employment.
- All state employees must adhere to Connecticuts Policy for a Drug Free Workplace.
Selection Plan
This position will be appointedin accordance with Section 5-198(11) of the Connecticut General Statutes.
FOR ASSISTANCE IN APPLYING:
Check out ourApplicant Tips on How to Apply! Need more resources Visit ourApplicant Toolkitfor additional support throughout the recruitment process.
BEFORE YOU APPLY:
- Meet Minimum Qualifications:Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening unless otherwise specified.
- Educational Credits:List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification the institution must be accredited. If the institution of higher learning is located outside of the U.S. you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.
- Resume Policy:PerPublic Act 21-69 resumes are not accepted during the initial application process. As the recruitment process progresses candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter resume transcripts diplomas performance reviews attendance records supervisory references licensure etc. at the request and discretion of the hiring agency.
- Preferred Shift/Location:Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
- Timely Submission:All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing.
- Salary Calculations: For current state employees salary calculations are not necessarily comparable from one of the three branches of state government (i.e. Executive Legislative Judicial) to the other.
- Note: Theonly wayto apply to this posting is via the Apply or Apply Online buttons on the official State of Connecticut Online Employment Center job posting.
AFTER YOU APPLY:
- Some email providers may experience delays or issues delivering messages. To avoid missing important updatessuch as referral questionnaires or interview scheduling linksplease check yourPersonal Status Boardregularly.
- For added convenience you can also enable text (SMS) notifications. To do this log in to your Personal Status Board and select Update My Contact Information.
- Referral Questions:This posting may require completion of additional Referral Questions (RQs) which must be completed by the questionnaires expiration date. If requested RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
- Prepare For An Interview:Interviews are limited to those whose experience and training are most aligned with the role. To prepare review this helpfulInterview Preparation Guideto make the best impression!
- Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
- The immediate vacancy is listed above however applications to this recruitment may be used for future vacancies in this job class.
- Note: This position will be filled in accordance with contractual language reemployment SEBAC transfer promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees available at employer may participate in EVerify and will provide the federal government with your Form I9 information to confirm work authorization.
QUESTIONS WERE HERE TO HELP:
Due to high volume we are unable to confirm receipt or provide status updates directly. For recruitment updates please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process reach out to Jensine Tran at @.
Join the State of Connecticut and take your next career step with confidence!
PURPOSE OF JOB CLASS (NATURE OF WORK)
Acts as personal secretary and provides office management to the administrative head and/or to each undersecretary or deputy to such head of a department or institution as authorized by Section 5-198(11) of the Connecticut General Statutes.
EXAMPLES OF DUTIES
- Acts as confidential secretary to an executive;
- Relieves superior of administrative details through interaction with the public and routine contacts with other state executives;
- Complies and coordinates data for action by superior;
- Takes and transcribes confidential correspondence from supervisor or at meetings and/or hearings;
- Types a wide variety of correspondence notes memorandums drafts transcripts charts and forms following proper format;
- Prepares own letters or reports and advises superior of appropriate action taken on routine matters;
- Schedules appointments and arranges meetings;
- Acts as receptionist;
- Maintains and checks records and files;
- Performs special assignments studies and routine administrative functions as specifically directed;
- Screens incoming correspondence refers to appropriate staff and follows up to insure timely response;
- May supervise a clerical staff assigning work and following up to insure completion;
- May transmit to or request information from agency staff for agency head;
- Performs related duties as required.
KNOWLEDGE SKILL AND ABILITY
- Considerable knowledge of
- office administration and management;
- functions procedures programs and regulations of relevant organizational unit;
- English grammar spelling and punctuation;
- Considerable interpersonal skills;
- Ability to
- interact effectively with supervisor co-workers and general public;
- work independently on administrative tasks and make decisions within framework of departmental policies;
- follow complex instructions;
- take accurate and complex dictation;
- Supervisory ability.
PREFERRED QUALIFICATIONS
- Three or more years of experience providing direct administrative support to an agency head commissioner president CEO or other C-suite executive including experience in a hospital health system medical group or healthcare organization
- Experience independently managing executive office operations including calendars correspondence records executive requests and follow-up activities
- Experience preparing formatting and proofreading confidential executive correspondence reports board materials and regulatory documents in a healthcare organization
- Experience coordinating executive leadership board governance or regulatory meetings including preparing agendas and materials recording formal minutes and tracking decisions and action items
- Experience coordinating conferences site visits or executive events involving multiple participants locations resources and schedules
- Experience coordinating administrative activities related to Joint Commission accreditation regulatory surveys healthcare compliance reviews or corrective action activities
- Experience building relationships and serving as a point of coordination between executive leadership and department heads government officials regulatory agencies or external stakeholders including transmitting requests and tracking responses
- Experience using Microsoft Outlook to manage executive calendars and email inboxes and to coordinate meetings involving multiple internal and external participants
- Experience using Microsoft Word and PowerPoint to prepare executive-level materials and Microsoft Excel to produce reports and manage data using formulas and pivot tables
- Experience independently managing multiple concurrent executive assignments with competing deadlines and tracking assignments through completion while producing error-free work
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women minorities and persons with disabilities.
ACKNOWLEDGEMENT
As defined by Sec. 5-196 of the Connecticut General Statutes a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such a job class is not meant to be all-inclusive of every task and/or responsibility.
Required Experience:
Exec
About Company
CT Board of Regents (BOR) & Charter Oak State College Careers Thank you for visiting our BOR-Charter Oak Career Page! We value our employees and are often looking to add new talent to our team. We offer many opportunities for our employees to contribute and stand out as part of our co ... View more
