Executive Personal Assistant

TransPerfect is the worlds largest provider of language services and technology solutions for global business. From offices in over 100 cities on six continents TransPerfect offers a full range of services in 170 languages to clients worldwide. More than 5000 global organizations employ TransPerfects GlobalLink technology to simplify management of multilingual content. TransPerfect has global headquarters in New York with regional headquarters in London and Hong Kong.

The Executive Assistant will provide high-level professional and personal support to a C-level executive helping create an organized efficient day-to-day environment. This role is ideal for someone who genuinely derives energy from making other peoples lives easier and takes pride in anticipating needs solving problems and creating exceptional experiences.

No two days will look exactly the same. The right person will be highly organized resourceful adaptable and comfortable moving between traditional executive support personal logistics and special projects.

Own calendar management across professional and personal commitments proactively managing priorities conflicts and changes.

Coordinate complex domestic and international travel including itineraries transportation accommodations and loyalty programs.

Anticipate needs and prepare information materials logistics and follow-up to make each day as successful as possible.

Coordinate reservations events client entertainment appointments and other professional and personal logistics.

Maintain strong relationships and communication with executives employees clients vendors and other important contacts.

Support personal administrative needs including organizing expenses bills budgets renewals and related information.

Assist with coordination of household services maintenance and other logistics as needed.

Research and solve problems creatively looking beyond the obvious answer to find the best solution.

Support internal and off-site meetings and other executive initiatives.

Assist with special projects using strong organizational Excel PowerPoint research and project-management skills.

Look continuously for opportunities to improve organization streamline processes optimize resources and make things easier.

Adapt to a dynamic schedule including occasional evenings weekends travel or changing priorities when needed.

Above all were looking for someone with a hospitality mindset; someone who naturally asks How can I make this easier and genuinely enjoys being the person others can depend on.

Exceptionally organized and detail-oriented with strong systems for keeping track of responsibilities and closing open loops.

Proactive and anticipatory; doesnt wait to be told every next step.

Takes ownership of tasks large and small and follows through without repeated reminders.

Resourceful and persistent when solving problems; willing to make the call explore alternatives and find another way.

Emotionally intelligent thoughtful and naturally service-oriented.

Highly responsive and an excellent communicator across email/messaging phone and in person.

Calm under pressure and adaptable when priorities or plans change.

Exercises strong judgment and knows when to act independently versus when to ask or escalate.

Thoughtful with time and resources and naturally looks for opportunities to optimize.

Comfortable with a role that combines executive support personal support and special projects.

Motivated by responsibility trust learning and the opportunity to support a highly dynamic executive.

Relevant experience may come from executive support hospitality concierge or guest services executive client services household/estate management or another high-touch service environment. Prior EA experience is valuable but is not the only path to success in this role.

Proficiency with Outlook and Excel is required; PowerPoint skills and familiarity with complex travel planning and loyalty programs are strongly preferred.

At TransPerfect there are a lot of growth opportunities. The successful candidate will be ambitious and motivated with the ability to learn quickly. If youre ready to join a growing company and jumpstart your career we want to hear from you! All departments offer career growth and development that can combine your skills interest and experience. We encourage our employees to have a continuous dialogue with management about growth opportunities throughout your tenure with the company.

End your job search and find your career at TransPerfect #careersNOTjobs.

For more than 25 years we have honed a culture where all kinds of ideas are shared and new ventures are not only welcomed but also this fast-paced environment employees are intellectually stimulated so they can grow alongside the organization. From Intern to President we believe that every single employee should have a voice and contribute to the amazing services we offer our clients.

We also offer a comprehensive benefits package including medical dental and vision insurance 401k matching membership to child-care providers and other TransPerks. You even get your birthday off because lets face it were stoked that you were born.

TransPerfect provides equal employment opportunity to all individuals regardless of their race color creed religion gender age sexual orientation national origin disability veteran status or any other characteristic protected by state federal or local law

For more information on the TransPerfect Family of Companies please visit our website at