Executive Operations Coordinator

The Executive Operations Coordinator provides high-level administrative and operational support to executive leadership while ensuring the efficient day-to-day operation of the office. This role manages executive calendars coordinates meetings and travel prepares reports and presentations oversees confidential communications supports cross-functional projects and helps improve organizational processes. The position requires exceptional organizational skills professionalism discretion and the ability to prioritize multiple responsibilities in a fast-paced environment.

• Manage executive calendars appointments and travel arrangements.
• Coordinate meetings prepare agendas and record meeting minutes.
• Serve as the primary liaison between executives clients vendors and staff.
• Prepare reports presentations and executive correspondence.
• Track projects deadlines and departmental initiatives.
• Maintain confidential records and sensitive information.
• Assist with budgeting purchasing and office operations.
• Improve administrative workflows and operational efficiency.
• Support special projects assigned by executive leadership.

• Associates or Bachelors degree in Business Administration or a related field (preferred).
• 37 years of executive administrative or operations experience.
• Proficiency in Microsoft Office 365 (Excel Word PowerPoint Outlook).
• Strong communication organizational and problem-solving skills.
• Ability to maintain confidentiality and work independently.

• Competitive salary
• Medical dental and vision insurance
• 401(k) retirement plan with employer matching
• Paid vacation holidays and sick leave
• Life and disability insurance
• Employee Assistance Program (EAP)
• Professional development and training opportunities
• Performance-based bonuses (company dependent)
• Career advancement opportunities

A competitive hourly wage for this role is generally:

• Entry Level: $30$36 per hour
• Experienced: $36$45 per hour
• Senior Executive Operations Coordinator: $45$58 per hour

For a highly experienced Executive Operations Coordinator supporting senior executives a competitive rate would be $42$50 per hour depending on the location company size and responsibilities. If the role includes office management project coordination and executive-level decision support rates at the higher end of that range are common.