Executive & Operations Coordinator AI | Technology | Real Estate

AI Technology Real Estate

Were looking for a smart highly organized tech-savvy and resourceful Executive & Operations Assistant to work closely with the President of a growing Long Beach real estate company.

This is not a sit at a desk and wait for instructions position.

Were looking for someone who is one step ahead naturally organized curious about technology comfortable using AI and takes ownership of getting things done. Youll play an important role in keeping the business running smoothly while helping us continue to grow our brand marketing systems and client experience.

If youre the type of person who sees a problem and thinks Let me figure this out rather than Who should I ask then you may be exactly who were looking for.

• Executive & Business Support: Work closely with the President to manage priorities schedules follow-ups documents and day-to-day business operationskeeping things organized and moving forward.

• Systems & Organization: Create maintain and improve systems for CRM lead tracking workflows digital files checklists and processes so nothing falls through the cracks.

• YouTube & Content Management: Manage the daily maintenance of our active YouTube channel including uploading videos optimizing titles and descriptions organizing playlists thumbnails and links monitoring analytics and keeping our content calendar on track.

• AI & Technology: Leverage ChatGPT Claude and other AI tools to improve productivity research content creation organization and automation; continuously identify new technology that can make the business better and more efficient.

• Marketing & Brand Support: Assist with social media email campaigns listing marketing Canva digital assets client communications and maintaining a polished online presence.

• Client & Transaction Support: Maintain accurate CRM and client information assist with transaction coordination and follow-up and help ensure every client receives a seamless organized experience.

• Problem-Solving & Ownership: Take initiative troubleshoot problems coordinate vendors and projects research solutions and proactively identify what needs to be done rather than waiting to be told.

• 2 years of professional experience in an administrative executive assistant operations marketing or similar role; real estate experience is a plus.

• Exceptional organizational skills and attention to detailyou naturally keep track of the little things and follow through.

• Highly resourceful and independentyou know how to research troubleshoot and find answers without needing constant direction.

• Tech-savvy and AI-curiouscomfortable with ChatGPT Claude Canva Google Workspace Microsoft Office CRM platforms YouTube Studio and eager to learn new tools.

• Strong written and verbal communication skills with a polished professional presence.

• Proactive and accountableyou take ownership meet deadlines and can be trusted to get things done correctly and completely.

• Adaptable mature and growth-mindedcomfortable in a fast-paced enterprising environment where priorities can change and there is always an opportunity to improve a system or process

**You dont need to know real estate. You do need to know how to figure things out