Executive Director, Development Events

Position Summary:

The Executive Director for Events provides enterprise-level leadership to design and execute Vanderbilts strategic donor prospect and VIP events and experiences. This role provides a level of standards service and support for an operating model that prioritizes a consistent and impactful guest experience that champions the concept of unreasonable hospitality.

This role leads a team of event and experience professionals while also coordinating with other DAR teams in close partnership and university partners such as University Ceremonies and Events. As a new position it will help strengthen connections with alumni parents and supporters by creating meaningful experiences that highlight Vanderbilts impact and inspire deeper engagement and giving.

About the Work Unit:

The Department of Development and Alumni Engagement (DAR) assists Vanderbilt University in securing the resources both human and financial that are required to achieve its mission and goals. The Department is responsible for the identification cultivation solicitation and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt Universitys teaching and research programs. You can find more information at Functions and Expected Performance:

Develop and Lead DAR Event Strategy and Operating Model

• DAR has multiple event planners and event-focused teams that sit with different parts of the organization; this position will provide umbrella support and coordination for all areas and directly oversee a small portfolio of events for execution
• Create and maintain a hub of support materials for use across DAR teams to enhance overall guest experiences and increase consistency: templates checklists process guides invitation and registration tools and practices policies and protocols
• Institutionalize structured post-event evaluation including assessment of outcomes resource effectiveness data collection and CRM practices and support the creation of dashboards and other tools to evaluate and demonstrate the impact of events
• Champion workflow optimization and systems adoption (e.g. Wrike) and streamlining approaches to ensure appropriate team and functional awareness across university teams
• Consult regularly with team members and event planners in Alumni and Parent Engagement Development and other areas to foster greater collaboration responsibility coverage and training

Execute Top Donor and Prospect Events and Experiences

• Design and execute unique events and multi-day experiences for targeted donors and prospects with an emphasis on personalized hospitality effective usage of university leadership and faculty and targeted fundraising strategies
• Work seamlessly across event planning teams vendors and DAR staff including frontline fundraisers to deliver high-touch details that feel personal and memorable while intentionally showcasing Vanderbilts priorities strengths and distinctive assets
• Provide executive oversight for budgeting for a select portfolio of events and experiences with an emphasis on effective vendor management adherence to VU contacting standards and procedures and transparent cost controls
• Comfort providing a front-of-house host role for various activities meals transportation while engaging and building relationships with guests and leaders

Assess Adapt and Innovate

• Lead and support a dynamic team focused on providing impactful experiences and delivering effective events to cultivate top-tier donor audiences in a high-performing culture grounded in unreasonable hospitality
• Seek out new ideas from other industries and spaces beyond higher education with an emphasis on creativity exclusivity and an entrepreneurial approach to bringing ideas to reality
• A problem-solving mindset with calm demeanor comfortable pivoting and adapting plans as needed to meet leadership expectations and maintain positive guest experiences
• Drive proactive data-driven communications and discussions across DAR and the wider university to help refine our operating model and adopt standards
• Provide insight and support for tactics and strategies that span communications donor relations functions frontline fundraising activities in addition to the events and experiences to foster a holistic approach to engaging prospects and donors.
• Other duties as assigned.

Supervisory Relationships:

• This position reports administratively and functionally to the Assistant Vice Chancellor for Communications and Donor Engagement and provides direct supervision to a team of event planning professionals

Work Environment:

• This position will be located in the Nashville TN area. It will be a hybrid work environment working in the office one day per week or more depending on business needs.

• Some overnight travel nights and weekends will be required.

Education and Certifications:

• Bachelors degree or the equivalent is necessary.

• Masters degree preferred in a relevant field (e.g. higher education administration communications hospitality nonprofit leadership business)

Experience and Skills:

• 10 years of experience or the equivalent is necessary.
• 10 yearsprogressively responsible leadership in event planning donor relations hospitality
• Experience managing budgets navigating vendors and a complex portfolio of simultaneous events and activities throughout the year
• Proven ability to lead change standardize operations and implement systems and processes

Core Competencies:

• Experience and expertise in partnering directly with President/Chancellor and c-suite leaders on high-profile events and engagements ideally high-touch VIP experiences with measurable relationship outcomes
• Familiarity with development and engagement in a higher education context
• Executive presence comfort briefing high-level stakeholders and an ability to influence and persuade
• Operational rigor to create and sustain systems templates and evaluative tools
• People leadership and talent development; ability to manage and coach team members