Executive Coordinator & Trustee Liaison

The Executive Coordinator and Trustee Liaison will perform a variety of high-level administrative tasks including domestic and international travel arrangements meeting and special events logistics calendar management drafting correspondence and processing expenses. They will communicate on behalf of the Washington Business Units leadership team and will have substantial contact with stakeholders including members of the board of trustees all levels of staff donors volunteers vendors and business relations. They will take on additional duties to enhance the work of the team. Such duties may include but are not limited to a more significant role in training developing documentation and/or enhancing the systems and tools used by the team.

Executive Team and Organizational Support

• Provide high-level administrative support to the Executive Team by managing information flow developing communications and coordinating meeting agendas guests and pre-/post-meeting materials.

• Facilitate clear timely internal communication across staff teams by managing regular updates and sharing key operational information.

• Serve as liaison between the Executive Team and all levels of staff staying apprised of key concerns/opportunities sharing consistent messaging being an ambassador for the team and managing requests for agenda items.

• Manages systems and tools needed to track events milestones and major deliverables for the Washington Executive Team and business unit.

• Monitor progress for organizational priorities identify challenges and opportunities and support the development of solutions.

• Participate as a project team lead or member on various organizational initiatives that support strengthening our culture and leadership effectiveness.

• Serve as back-up Executive Assistant to the State Director during periods of regular Executive Assistant absence managing the State Directors calendar prioritizing communications and ensuring administrative support to maintain the flow of executive office work.

Board Management

• Manage Washingtons trustee program assuring that TNCs standards and best practices for Board effectiveness are consistently applied to develop and sustain an inclusive well-functioning Board and committees.

• Lead strategic board coordination for quarterly board meetings committee meetings events and annual board retreat through partnering with Executive Team to develop purposeful agendas aligned with organizational priorities while overseeing all aspects of meeting logistics and communication to ensure seamless and thoughtful gatherings.

• Manage and maintain records of Board activities including meeting minutes action items and resolutions and track follow-up tasks to completion.

• Coordinate closely with philanthropy staff on trustee engagement in fundraising and maintaining up-to-date records in the Constituent Relationship Management (CRM) system. Support Board members in understanding and fulfilling their roles providing relevant information and resources beginning with onboarding and as needed throughout their term.

• Manage and produce polished Board materials including pre-reads presentations and post-meeting deliverables all of which meet organizational standards.

• Track trustee terms elections/re-elections committee assignments leadership succession prospective trustee outreach and all other administrative matters for the Board.

RESPONSIBILITIES AND SCOPE

Level of position: This is a mid-level position that collaborates with all levels of staff to accomplish program objectives.

• Supervise administrative professional and/or volunteer staff including training and professional development goals and objectives with a commitment to inclusivity and priority to various perspectives to achieve the best outcomes.

• Manage cohort of administrative staff.

• Serve as team member or lead for assigned projects.

• Financial responsibility may include purchasing negotiating and contracting with vendors approving invoices and/or expense reports and participating in budget preparation.

Within the scope of the position the Executive Coordinator and Trustee Liaison will:

• Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems; work is various and may not always fall under established practices and guidelines.

• Work within the scope of the programs strategic goals.

• Ensure compliance with Conservancy policies and procedures and external (donor/legal/IRS) requirements; decisions may bind the organization financially or legally.

• Provide guidance in satisfying administrative and other requirements based on extensive knowledge of policies and procedures.

• Maintain track analyze and report on key data for senior management.

• Conduct purchasing processing invoices and transfers negotiating and contracting with vendors. May participate in budget preparation.

• Maintain confidentiality of frequently sensitive and emotionally charged information.

• Manage projects with several variables set realistic deadlines manage a timeline and ensure accountability.

• Adapt processes and implement recommended practices in order to improve effectiveness.

• May participate in complex negotiations.

Work environment and Schedule:

• This is a hybrid position based in Seattle WA with the expectation of at least 2 days per week onsite at The Nature Conservancys Seattle office located at 74 Wall Street.

• The work schedule is typically a standard Monday Friday with some long and/or flexible hours as needed. Flexible work arrangements are available.

• The position requires periodic travel throughout Washington State (including overnight) and the ability to support meetings and events at various locations throughout the state.

• Onsite work is performed in a professional open-office environment. Work environment involves only infrequent exposure to disagreeable elements with meeting logistics requiring moderate physical exertion and/or strain including going up and down stairs bending and lifting 25 lbs.

• Bachelors degree and 3 years related experience or equivalent combination.

• Experience generating reports and analyzing and interpreting data.

• Experience working with senior leaders a board of directors or other high-level executives.

• Experience with database management.

• Experience working across departments and communicating with a wide range of people.

• Experience supervising staff interns and/or volunteers.

• Demonstrated proactive approaches to independent problem-solving.

• Experience managing and coordinating workplans projects and complex processes.

• Strong interpersonal skills with the ability to respond tactfully and diplomatically with a wide range of global leaders executives community members and staff.

• Proven ability to handle confidential information with discretion.

• Strong organization skills accuracy attention to detail and ability to perform and prioritize multiple tasks seamlessly.

• Demonstrated experience in supporting meetings with a blended audience of in-person and remote participants ensuring equitable engagement.

• Ability to use existing technology to achieve desired results. Experience with MSOffice suite Box SharePoint Workday and video conferencing preferred.

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.

• Experience interpreting guidelines to achieve desired results.

• Successful experience implementing strategic program goals.

The starting pay range for a candidate selected for this position is generally within the range of $80100 - $90780. This range only applies to candidates whose country of employment is the USA. Where a successful candidates actual pay will fall within this range will be based on a variety of factors including for example the candidates location qualifications specific skills and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

The Nature Conservancys mission is to protect the lands and waters upon which all life depends. As a science-based organization we create innovative on-the-ground solutions to our worlds toughest challenges so that we can create a world in which people and nature thrive. Were rooted in our mission and guided by our values which include respect for all people communities and cultures. Whether its career development flexible schedules or a rewarding mission theres many reasons to love life inside TNC. Want a better insight to TNC Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are addition to the requirements in our job postings we recognize that people come with talent and experiences outside of a job and consider each applicants unique experience. Please apply wed love to hear from you. To quote a popular saying at TNC youll join for the mission and stay for the people.

Since 1951 TNC has been doing work you can believe in. Through grassroots action we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members over 400 scientists and the dedicated efforts of our diverse staff and partners we impact conservation around the world!

TNC offers a competitive comprehensive benefits package including health care benefits flexible spending accounts a 401(k) plan with an 8% employer match parental leave accrued paid time off life insurance disability coverage employee assistance program other life and work well-being benefits. Learn more about our Benefits and Perks here.

Were proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified the role will be unposted. The timeline may vary depending on the expressed interest in the role so we highly encourage candidates to apply as soon as possible.

Employees must submit their application by logging into Workday and applying via the Jobs Hub.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds beliefs and culture. Recruiting and mentoring staff to create an inclusive organization is a priority and we encourage applicants from all cultures races colors religions sexes national or regional origins ages disability status sexual orientation gender identity military protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancys background screening process.

Do you have military experience Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability please send a note to with Request for Accommodation in the subject line.