Executive Coordinator

Job Title: Executive Coordinator

Employment Status:Full-Time Salary Exempt

Location:On Site In Person

Department: Administration
Reports To: Chief Executive Officer (CEO)

We value a diverse workforce and inclusive culture. OCM encourages applications from all qualified individuals without regard to race color religion gender sexual orientation age national origin marital status disability or veteran status.

Mission: To engage the imagination and create excitement about learning.

Who We Are: Omaha Childrens Museum (OCM) is a mission-driven nonprofit that has enriched the lives of children for 50 years. We believe that behind every great organization are great people and we are committed to building a team that reflects the passion creativity and diversity of the community we serve. We welcome and encourage all qualified applicants who share our vision and want to make a meaningful impact through our mission.

OCM is a vibrant hands-on environment created to spark curiosity and inspire creativity through engaging exhibits workshops and events. We are dedicated to fostering an inclusive educational and joyful space that supports every childs learning and growth. Our mission extends far beyond our wallswe strive to be a trusted community hub for early childhood development partnering with childcare providers teens young parents and early childhood advocates to support and strengthen the families of our region.

Position Summary:

The Executive Coordinator provides highlevel administrative operational and project support to the Chief Executive Officer (CEO) and senior leadership team at Omaha Childrens Museum (OCM). This role ensures smooth daytoday operations supports strategic initiatives and strengthens communication and coordination across departments the Board of Directors and external partners. The Executive Coordinator represents OCM with professionalism discretion and a strong commitment to the museums mission.

Key Responsibilities:

Executive Support

• Provide direct administrative support to the CEO including calendar management meeting preparation travel coordination and correspondence.
• Prepare edit and organize documents presentations and reports.
• Assist with tracking organizational priorities deadlines and followup actions.
• Maintain confidentiality and handle sensitive information with discretion.

Board & Committee Support

• Coordinate Board of Directors and committee meetings including scheduling agenda preparation materials distribution and minutetaking.
• Maintain accurate records rosters and governance documents.
• Support communication between board members and museum leadership.

Project & Operational Coordination

• Assist with crossdepartmental projects ensuring timelines deliverables and communication remain on track.
• Support museum initiatives such as strategic planning annual reporting and special projects.
• Help coordinate executivelevel events donor meetings and community engagements.

Communication & Relationship Management

• Serve as a professional point of contact for internal and external stakeholders including donors partners vendors and community leaders.
• Draft and manage executivelevel communications including emails memos and announcements.
• Support donor stewardship activities in collaboration with the Development team.

Administrative & Office Management

• Maintain organized digital and physical filing systems.
• Support invoice processing expense tracking and budget monitoring for executivelevel activities.
• Assist with onboarding and orientation for new leadership team members.
• Provide general administrative support to ensure efficient office operations.

Qualifications

• Proven experience in executive support office management nonprofit administration or a related field.
• Exceptional organizational skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• High level of professionalism discretion and judgment.
• Proficiency with Microsoft Office Suite Adobe Acrobat and comfort with CRM or projectmanagement tools.
• Ability to work independently anticipate needs and maintain a proactive approach.
• Commitment to the mission and values of Omaha Childrens Museum.

Preferred Qualifications & Competencies:

• Bachelors degree in Business Administration Communications or a related field preferred.
• Minimum of 2 years experience in executive support strategic coordination or project coordination preferably in a nonprofit museum or fundraising environment.
• Strong organizational project management and written and verbal communication skills with excellent attention to detail and follow-through.
• Proven ability to prioritize tasks manage time effectively and meet deadlines in a fast-paced setting.
• Demonstrated ability to facilitate meetings and planning sessions with diverse stakeholders and teams.
• Strong interpersonal skills with the ability to build relationships and interact professionally with donors Board members partners and staff.
• Familiarity with nonprofit governance and experience supporting Board communication and engagement.
• High level of discretion emotional intelligence and sound professional judgement.
• Adaptable proactive and able to work both collaboratively and independently.

Physical Qualification:

• Perform repetitive tasks including administrative work and designing resources using computer software programs
• Push or pull equipment such as a small flatbed and wheeled cases
• Lift and carry items up to 20 pounds including audio visual equipment and file boxes.

Compensation: $45000-$55000 plus benefits

Qualifications and experience will be considered in the compensation for this position.

Reasonable accommodations will be provided to qualified individuals in accordance with the applicable federal state and local law. If reasonable accommodation is needed to participate in the hiring process to perform the essential functions of the job and/or to receive other benefits and privileges of employment please contact.

To Apply

Please follow the application steps on our website or submit your cover letter and resume via email to and include the job role in the subject line.