Executive Coordinator

About Us:

Consertus is an AI-native global capital program management and advisory firm that combines deep industry expertise with advanced digital capabilities to deliver smarter faster and more sustainable outcomes. Headquartered in Miami Florida and supported by a team of more than 1500 professionals we help clients plan deliver and optimize complex capital programs across the full project lifecycle.

Our integrated capabilities span advisory digital solutions engineering and design and program delivery enabling organizations to navigate complexity mitigate risk and achieve strategic objectives. We serve a diverse range of industries including aviation transportation transit water healthcare energy education government commercial real estate life sciences and technology.

At Consertus we believe our people are our greatest strength. We foster a collaborative flexible and inclusive environment where individuals can grow develop their skills and make a meaningful impact. Together were transforming the way the world is planned built and delivered.

Learn more about how Consertus is creating lasting value for clients communities and our people at .

About this Role:

We are seeking a seasoned Executive Coordinator to support our Operations leadership at the C-suite level. This role goes beyond traditional administrative support you will serve as a trusted operational partner managing complex scheduling and stakeholder coordination anticipating needs before they arise and helping drive the operational rhythm of the executives day-to-day. The ideal candidate brings significant experience supporting senior executives in fast-paced high-growth environments and can operate with sound judgment and discretion in ambiguous high-stakes situations.

Key Responsibilities:

• Manage complex high-volume calendars and scheduling across multiple time zones proactively resolving conflicts and prioritizing based on business impact
• Prepare synthesize and proofread materials for operational reviews leadership meetings and cross-functional working sessions
• Coordinate domestic and international travel including detailed itineraries and contingency planning
• Serve as a key liaison between the executive and internal stakeholders across Operations Finance Legal and other business units exercising judgment on what requires escalation
• Track and follow up on action items and deliverables arising from operational and leadership meetings holding stakeholders accountable to deadlines
• Draft and manage correspondence communications and documentation requiring a high level of polish and discretion
• Support planning and logistics for leadership offsites team meetings and operational business reviews
• Maintain organized confidential records and documentation related to operational initiatives
• Anticipate the executives needs and proactively manage competing priorities with minimal direction
• Exercise absolute discretion in handling sensitive business personnel and operational information

Qualifications/Requirements:

• Bachelors degree preferred; equivalent professional experience will be considered
• Minimum of 10 years of experience supporting C-suite or other senior executives ideally within operations consulting or a high-growth corporate environment
• Demonstrated ability to manage complex calendars logistics and competing priorities with minimal oversight
• Exceptional written and verbal communication skills with the ability to represent the executives voice and priorities accurately
• Strong business acumen and comfort operating in ambiguous fast-moving environments
• High level of discretion professionalism and sound judgment in handling confidential information
• Proficiency in Microsoft Office (Outlook Word Excel PowerPoint) and scheduling/collaboration tools

Whats In It For You:

• Comprehensive health coverage (medical dental and vision)
• Company-paid life and disability insurance
• Optional benefits like pet insurance legal and supplemental health plans
• 401(k) with day-one eligibility 3% safe harbor plus up to 2.5% company match
• Generous time off: 10 paid holidays and PTO starting at 15 days growing up to 25
• Access to Consertus Academy for continuous learning and development

Equal Employment Opportunity Statement:

Consertus is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants from all backgrounds and identities and we do not discriminate on the basis of race color religion sex sexual orientation gender identity or expression national origin disability age veteran status or any other protected status.