Executive Assitant

CHAOS Industries is redefining modern defense with a multi-product portfolio that gives the ultimate advantagedomain dominance. The companys products are powered by Coherent Distributed Networks (CDN) empowering warfighters commercial air operators and border protection teams to act faster adapt rapidly and stay ahead of evolving threats.

CHAOS Industries was founded in 2022 and has raised a total of $1 billion in funding from leading investors including 8VC Accel and Valor Equity Partners. The company is headquartered in Los Angeles with offices in Washington D.C. San Francisco San Diego and London. For more information please visit.

Role Overview:

Were looking for a sharp trusted right hand to several Engineering Leadership team members; someone who thrives in fast-paced environments anticipates needs before they arise and keeps the wheels turning behind the scenes. This is a key role at a fast-growing defense tech company ideal for someone who has supported Leadership-level employees in high-growth tech aerospace or defense settings.

As an Executive Assistant youll be a critical force in keeping schedules priorities and high-level engagements running smoothly. Youll juggle fast-moving calendars coordinate high-stakes meetings and make sure no detail slips through the cracks. This is more than an administrative roleits about partnership discretion and being a steady hand in a highly dynamic environment!

Responsibilities:

• Serve as a close partner to several Engineering Leadership team members handling a wide range of administrative and strategic support with professionalism and a sense of calm under pressure.
• Own calendars: scheduling prioritizing and shifting meetings across multiple time zones with ease.
• Coordinate executive travel and high-level meetings ensuring every detail is covered from logistics to prep materials.
• Draft edit and organize reports briefings presentations and communications for both internal and external audiences.
• Act as a liaison between these execs and key stakeholders: team members board members government officials and external partners.
• Plan and execute executive-level events board meetings and offsites - start to finish.
• Handle sensitive information with a high level of discretion and sound judgment.
• Stay on top of strategic projects by helping track action items conducting research and coordinating with cross-functional teams.

Minimum Requirements:

• 6 years of experience supporting leadership-level employees (Director & above) ideally in a high-growth tech aerospace or defense environment
• Master multitasker with excellent organizational and prioritization skills
• Confident communicator both in writing and verbally; able to craft polished executive materials and build rapport across audiences
• Comfortable navigating high-stakes fast-moving situations with discretion and professionalism
• Strong working knowledge of Microsoft Office especially Outlook PowerPoint and Excel; experience with project management tools is a plus

Preferred Requirements:

• Familiarity with the defense aerospace or general tech industry
• Strong emotional intelligence and a collaborative low-ego approach to building relationships across all level

Why CHAOS

• Health Benefits: Medical dental and vision benefits 100% paid for by the company
• Additional benefits: 401k ( 50% company match up to 6% of pay) FSA HSA life insurance and more
• Our Perks: Free daily lunch while youre working onsite fully-stocked kitchen unlimited PTO casual dress code
• Compensation Components: Competitive base salaries generous pre-IPO stock option grants relocation assistance and (coming soon!) annual bonuses
• Team Growth: 500employees and counting across 5 global offices

The stated compensation range reflects only the targeted base compensation range and excludes additional earnings such as bonus equity and benefits. If your compensation requirements fall outside of the range we still encourage you to apply. The salary range for this role is an estimate based on a range of compensation factors inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience education and/or training critical skills and/or business considerations.

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