Executive AssistantEvent Manager

Skimmer is on a mission: to modernize the pool and spa service and repair industry. Were a private equity-backed company with 7000 customers using Skimmers pool service platform to transform their businesses. But were not stopping there (there are over 70000 pool service companies in this surprisingly large niche space).

Our customers love us almost as much as we love them (check out our reviews and our 50 NPS score!)

We are currently #844 on the Inc. 5000 list of fastest-growing companies (#92 in Texas and #84 in Software!) on the Deloitte Fast 500 one of Built In Austins Best Startups ABJs 6th Fastest Growing Company and most importantly one of Austins Best Places for Working Parents. Were proud of the incredible company weve built and were just getting started.

Were looking for big thinkers with small egos so lets dive in!

• Realize our customers success is our success.

• Build humble diverse teams who have fun winning.

• Drive results with urgency.

• Earn trust through transparent communication.

Do you love helping companies run efficiently by doing whatever is needed We promise that no day will be the same so if you like variety want to learn from our Executive Leadership Team and take pride in making sure your team has everything they need this job is for you.

Our ideal candidate will be proactive adaptable and able to manage multiple tasks efficiently with a positive attitude. You will be the point person for managing our CEO and CFOs calendars and interactions with customers Board members and investors. You will also be the point person brainchild and executor of multiple Skimmer events and an upholder of our company culture. You are someone who is proactive able to juggle multiple initiatives and a builder of relationships internally and externally. Youre a person people love working with.

This role based in Austin TX reports to our VP People and supports our Executive Leadership Team.

Key Responsibilities:

• Administrative Support:

  • Assist the executive team with scheduling meetings appointments and travel arrangements.

  • Prioritize and manage multiple calendars to ensure time efficiency.

  • Coordinate internal and external meetings ensuring all logistical details are handled.

  • Maintain confidentiality while ensuring organization and security around confidential data and files.

  • Be a point person for administrative projects- assisting with some delegating tasks with others. You are a person who knows everything and is always able to help.

  • Proactively assess executive needs and reach out to assist to avoid bottlenecks.

• Events Management:

  • Own the planning organizing and execution of company events for our 115 person team host online and in-person team-building activities and act as the point person for corporate meetings.

  • Bring creativity and fun to all Skimmer events- internal and external- with the goal of delighting customers investors and employees.

  • Manage vendor relationships including negotiation of terms invoicing and performance tracking.

  • Work with cross-functional teams to ensure branding invitations and agendas are well coordinated and aligned to the events goals.

• People Team Responsibilities:

  • Work with People Team members to create delightful candidate and employee experiences including scheduling welcoming and follow-up communications.

  • Serve as backup for Office Management and HR Operations work as appropriate

  • Manage Executive Team goals and waterfall goals for their teams to ensure transparency and tracking across Skimmer

• Proven experience as an Executive Assistant or Administrative Assistant Project/Events Manager or similar role in a fast-paced tech-focused high growth environment.

• Comfort with supporting multiple executives with different asks across a leadership team

• Strong organizational skills with the ability to multitask and prioritize effectively.

• Takes a strategic view to operational projects with detailed filing project management and document tracking

• Complex scheduling and calendar management experience- strong use of tools to optimize and streamline scheduling.

• Excellent written and verbal communication skills.

• Highly proficient with productivity tools (Google Suite and Slack preferred) and using AI for research communications and idea generation.

• Strong vendor management and negotiation.

• Experience with 75 person event management.

• Detail-oriented with a proactive approach to problem-solving.

• Ability to work independently and collaboratively in a team environment.

Preferred Qualifications:

• Familiarity with project management tools (e.g. Monday Notion Asana Trello).

• Experience working in the SaaS or tech industry preferred.

• Previous experience in managing swag and event coordination.

• A positive flexible attitude and a willingness to adapt to a fast-changing environment.

• Be part of a rapidly growing SaaS company that is shaping the future of the pool industry

• Collaborative dynamic communicative and inclusive work culture.

• Hybrid office environment with Global employees.

• Opportunities for professional growth and development.

• Competitive compensation and benefits package.

• Competitive base pay bonus potential

• Generous medical dental and vision plans (we pay 100% of your premium and 50% of your dependents)

• Fantastic culture with a very strong eNPS- we work hard celebrate wins and learn as we go to always be improving to benefit our customers.

• Immediate access to 401(k) with company match

• Flexible PTO (MINIMUM of 10 days required every year)

• 12 weeks paid parental leave for birthing parent 6 weeks paid leave for supporting partner

• Remote work friendly

• Comprehensive learning and development budget

• A manager dedicated to your development

At Skimmer we are deeply committed to building a diverse and inclusive workplace (its in our values). Were proud to be an equal opportunity employer seeking to identify and onboard people from all walks of life. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression family status marital status sexual orientation national origin genetics neurodiversity disability age or veteran status or any other non-merit based or legally protected grounds.

We also acknowledge that there is no perfect candidate - if you fulfill the majority of these requirements believe this is a role you would be excited about on a daily basis and resonate with our culture we encourage you to apply.

Skimmer has downtown office spaces in Austin TX and Toronto ON and remote-first employees around the US. Right now we can hire hybrid employees in Austin and Toronto or remote employees in the following states: Alabama California Florida Georgia Illinois Indiana Kansas Kentucky Maryland Michigan North Carolina Ohio Oregon Rhode Island Tennessee Texas and Virginia.

Required Experience:

Manager