Executive Assistant

The Executive Assistant provides ongoing high-level and complex administrative support including managing the schedules and expenses of senior executives.

• Provide ongoing high-level and complex administrative support.
• Manage and maintain daily and long-range calendars and schedules.
• Provide additional support to executive leadership as needed.
• Schedule and coordinate meetings and events book travel and manage expense reports.
• Manage communications invitations and meetings.
• Maintain departmental files including monthly finance statements previous budgets etc.
• Assist with meeting materials and presentations.
• Manage matters with discretion.
• Serve as liaison to staff.
• Serve as the go-to person for staff needs.
• Work and partner with other departments such as IT facilities and mailroom to resolve issues.
• Coordinate and schedule new hire orientations.
• Perform office managerial duties including:
  • Ordering meals for staff for special events.
  • Ordering office supplies.
  • Maintaining updates to staff phone lists.
  • Performing other administrative work to ensure the smooth operation of a busy newsroom and office.

• College degree or equivalent combination of education and experience.
• Administrative office experience in an executive-level office environment preferred.
• Demonstrated ability to well-represent executives through strong follow-through skills and sound judgment.
• Demonstrated knowledge of general office procedures.
• Demonstrated writing skills for business correspondence.
• Ability to function in a fast-paced environment.
• Excellent interpersonal oral and written communication skills.
• Ability to handle confidential matters with discretion and tact.
• Excellent organizational and time management skills with careful attention to detail.
• Strong understanding and application of computer technology to efficiently accomplish work using Microsoft Office programs email Internet and database management software.
• Ability to work independently and in a team environment manage multiple projects simultaneously and prioritize tasks.
• Ability to work unconventional hours at times with little or no notice in a breaking news environment.
• BA/BS (4-Year College / University Degree).