Executive Assistant

The Executive Assistant to the VP of Supply Chain provides high-level administrative and strategic support to the Vice Presidentand theirleadership team. This role is critical in ensuring efficient operations across procurement planningsourcingand supplier qualityfunctions.

The Executive Assistant will manage complex calendars coordinate cross-functional initiatives support executive communications andassistin driving key supply chain priorities. This role requires strong organizational skills sound judgment discretion and the ability to thrive in a fast-paced operationally focused environment.

This job is located in Warroad MN. If youre considering relocating to Warroad you will be eligible to receive a relocation package. It includes the movement of your household goods temporary housing and much more in addition to a relocation counselor who will assist you throughout the entire journey.

• Manage thecalendars and travel formultiple senior leadersschedulingmeetings and coordinatingtravel arrangements.

• Prepare and edit correspondence reports presentations and other documents.

• Track and compile supply chainmetrics andotherperformance reports.

• Collects data prepares and analyzes reports

• Serve as a primary liaison between the VP leadership team internal partners and external suppliers

• Plan and support supply chain leadership meetings including agendas presentations and follow-up actions

• Coordinate preparation for operational reviews KPI discussions and strategy sessions. Track action items and ensuretimelyfollow-through on key initiatives

• Assistin coordinating supply chain initiatives (e.g.category strategyimprovements vendor management efforts inventory optimization)

• Support the preparation of any applicablesupplier-facing materials.

• Handle confidential information with discretion and professionalism.

• Provide general office support including ordering supplies managing mailand other miscellaneous general administrative support responsibilities

• Assistswith project schedules and ensures action items arefollowed upon and completedon time.

• Reviewsand processes expenses and PTO requests of the leadership team efficiently and effectively

• High school diploma; Associates orBachelors degree in Business Marketing or related field preferred.

• 3 years of administrative experience preferably supporting senior leadership in supply chainorpurchasing.

• Proficiencyin Microsoft Office Suite (Word Excel PowerPoint Outlook)

• Strong organizational skills and attention to detail.

• Excellent written andinterpersonalcommunication skills.

• Ability to manage multiple priorities in a fast-paced environment.

• Professional demeanor and ability to work independently and collaboratively.

• Experience in event planning or meetingcoordination.

• Project management experience including schedule and cost management

• Strong analytical and problem-solving skills.

• Positive attitude and proactive approach to tasks.

From people to products Marvin is committed to creating better ways of living. When you join this family-owned and -led window and door company you belong to a community full of opportunities.

For more than a century weve been at the forefront of designing building and engineering premium award-winning products. Today Marvin is also proud to have been named a Top Large Employer by Forbes Magazine two years in a row in 2024 and 2025. With operations in 19 cities across North America we manufacture Marvins quality products including Infinity Replacement Windows and Doors and TruStile Doors.

Together we uphold our values and foster a culture where safety and the wellbeing of our people comes first. We take a better living approach with benefits to support you at work and beyond. From day one you will enjoy health insurance paid holidays paid parental leave a 401(k) retirement savings match and more!

Some of our unique and most popular benefits include:

• $300 annual wellbeing account to spend on what helps you feel happy healthy
• Better Living Day! (a paid day off to go have some fun)
• Annual profit sharing recognizing everyones contribution to Marvins success
• Giving at Marvin participate in organized volunteer opportunities
• Brighter Days Fund financial support from your colleagues and the Marvin family during personal hardships

Join the more than 8000 Marvin team members to experience these benefits and more. Apply today!

Marvin is committed to creating an inclusive environment for all employees and applicants. Employment decisions are made without regard to race color religion sex sexual orientation gender identity national origin age disability veteran status or any other protected status under applicable laws. Applicants requiring reasonable accommodation for any part of the application and hiring process may contact us at .