Executive Assistant

Title: Executive Assistant
Location: Vienna VA
Duration: 6 Month Contract
Compensation: $25 - $32.50/HR
Work Requirements: US Citizen GC Holders or Authorized to Work in the U.S.

Skillset / Experience:
We are seeking a highly experienced polished and proactive Executive Assistant to provide dedicated support to the Chief Procurement Officer. This six-month contractor role requires an individual who can operate with a high degree of professionalism discretion urgency and independent judgment in a fast-paced executive environment.

The ideal candidate will have extensive experience supporting senior executives preferably in a large complex highly matrixed organization. This individual must be highly organized detail-oriented resourceful and comfortable managing competing priorities while maintaining strong follow-through and confidentiality.

This role is best suited for someone who understands executive-level support is not only administrative but also operationally critical. The Executive Assistant will help ensure the Chief Procurement Officer is prepared organized and able to focus on strategic priorities by managing calendars communications meeting logistics travel expenses materials and day-to-day coordination across internal and external stakeholders.

Key Responsibilities:

Executive Calendar and Time Management

• Manage a complex and dynamic executive calendar ensuring the Chief Procurement Officers time is prioritized effectively and aligned to business needs
• Anticipate scheduling conflicts resolve issues proactively and ensure the executive is prepared for upcoming meetings events and deliverables
• Coordinate meetings across senior leaders internal teams external partners vendors and other stakeholders
• Apply sound judgment when prioritizing requests escalating urgent matters and protecting time for high-priority work

• Plan and coordinate executive meetings leadership discussions vendor meetings and cross-functional working sessions
• Prepare agendas organize materials capture notes or action items when needed and ensure follow-up items are tracked to completion
• Partner with internal teams to gather and organize materials for meetings presentations briefings and executive updates
• Ensure the Chief Procurement Officer has the right information context and materials in advance of key meetings

• Serve as a professional and trusted point of contact for internal and external stakeholders
• Draft review proofread and format correspondence meeting materials and other executive communications as needed
• Handle sensitive information with the highest level of confidentiality and discretion
• Represent Procurement & Vendor Management with professionalism responsiveness and sound judgment

• Coordinate domestic travel arrangements including flights lodging transportation itineraries and meeting logistics
• Prepare and submit expense reports accurately and in a timely manner
• Support administrative processes including purchase requests invoices vendor coordination onboarding logistics and other operational needs as required
• Maintain organized records files contact lists distribution lists and relevant documentation

• Support the Chief Procurement Officer by tracking priorities deadlines action items and follow-ups across key workstreams
• Assist with coordination of procurement-related meetings leadership routines vendor engagements and internal business reviews
• Help organize information and maintain visibility into commitments decisions and pending items
• Identify opportunities to improve administrative processes increase efficiency and create smoother day-to-day operations for the executive

• Minimum of710 years of experienceproviding executive-level administrative support preferably to a senior executive C-suite leader or equivalent
• Demonstrated experience managing complex calendars competing priorities confidential information and senior-level stakeholder interactions
• Strong proficiency with Microsoft Office applications including Outlook Teams Word Excel and PowerPoint
• Excellent written and verbal communication skills with strong attention to detail and professional polish
• Ability to work independently anticipate needs solve problems and make sound decisions with limited direction
• Strong organizational skills with the ability to manage multiple priorities deadlines and stakeholders simultaneously
• High degree of discretion integrity and professionalism when handling sensitive or confidential matters
• Experience supporting executives in a large corporate financial services procurement supply chain vendor management or similarly complex environment preferred

• Prior experience supporting aChief Procurement Officer Chief Supply Chain Officer Chief Operating Officer or other senior operations-focused executive
• Experience working with procurement vendor management sourcing contracts or third-party risk teams
• Familiarity with tools such asConcur ServiceNow SharePoint SAP Oracle or similar enterprise systems
• Experience coordinating executive meetings with external vendors consultants legal partners or senior business leaders
• Ability to quickly learn organizational norms stakeholder relationships and executive preferences

• Strong executive presence and professionalism
• High attention to detail
• Exceptional organization and follow-through
• Ability to anticipate needs before being asked
• Sound judgment and discretion
• Clear concise communication
• Comfort operating in ambiguity
• Responsiveness and reliability
• Ability to build trust quickly with executives and stakeholders
• A service-oriented mindset with the confidence to manage up appropriately

• The Chief Procurement Officers calendar meetings travel and day-to-day priorities are managed smoothly and proactively
• The executive is consistently prepared for meetings and key deliverables
• Stakeholders experience timely professional and clear coordination
• Administrative processes are handled accurately and with minimal follow-up required
• Confidential information is managed appropriately and discreetly
• The contractor quickly becomes a trusted reliable extension of the Chief Procurement Officers office during the six-month assignment

About INSPYR Solutions
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions we strategically align industry and technical expertise with our clients business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services project and talent solutions. By always striving for excellence and focusing on the human aspect of our business we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at .




#LI-SD6
#LI-Onsite

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex national origin age disability genetics or any other protected status. INSPYR Solutions complies with all applicable laws governing nondiscrimination in employment in every location in which the company has facilities. Applicants requiring reasonable accommodation during the application or interview process should contact for assistance.

Information collected and processed through your application with INSPYR Solutions (including any job applications you choose to submit) is subject to INSPYR Solutions Privacy Policy and INSPYR Solutions AI and Automated Employment Decision Tool Policy: By submitting an application you are consenting to being contacted by INSPYR Solutions through phone email or text.