Executive Assistant to the President and Provost

Nebraska Wesleyan University seeks a highly organized detail-oriented and adaptable Executive Assistant to provide comprehensive support to the President and Provost. This pivotal role serves as a strategic partner who provides high-level executive support coordinates key projects and ensures follow through on organizational priorities.

The ideal candidate is proactive flexible and skilled at managing multiple tasks in a fast-paced environment. This role requires exceptional judgement professionalism direction organizational skills and the ability to anticipate needs in a dynamic environment. This exempt position reports to the President and Provost.

Department Office of the President; Academic Affairs Office

Key Responsibilities

• Manage Presidents donor portfolio including coordinating donor meetings communications and follow-up activities;
• Monitor and assist with executive email communications and meeting requests as directed exercising discretion and sound judgement;
• Review code route and process invoices for approval and payment;
• Manage budgets for assigned academic colleges;
• Administer contracts for part-time faculty appointments and overload assignments for full-time faculty;
• Support major institutional events including Opening Week Matriculation Convocation Student Research Symposium Commencement and other special events;
• Provide administrative support for the Board of Governors including meeting preparation;
• Provide administrative support to the Associate Provost Academic Deans and Chief of Staff;
• Coordinate administrative support for academic committees;
• Supervise and mentor administrative assistant;
• Ensure smooth day-to-day office operations and foster a positive service-oriented environment.

Required Qualifications

• 3-5 years of progressively responsible administrative executive support or project coordination experience
• Experience supporting senior leaders executives boards committees or governing bodies
• Experience managing confidential and sensitive information with discretion
• Strong written verbal and interpersonal skills
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines
• Experience with budgeting invoice processing or financial reconciliation
• Experience coordinating meetings events and complex administrative processes
• Supervisory or leadership experience
• Advanced proficiency in Microsoft 365 including Outlook Word Excel SharePoint and Teams

Experience in higher education or supporting senior leadership is preferred however candidates with demonstrated success in high-demand administrative roles requiring similar levels of organization discretion and multitasking are strongly encouraged to apply.

Salary and Benefits

NWU offers a competitive wage and comprehensive benefits plan including Health Insurance Life Insurance Disability benefits Retirement five weeks of paid time off per year with vacation and holidays and 100% tuition discount for dependents after one year of service.

DOE/Q

How to Apply

To apply please upload a cover letter resume or curriculum vita and the names of three professional references at the following URL: NWU encourages applicants to address how one or more of NWUs Core Values align with their personal values and characteristics and/or how they would contribute to them at NWU in their cover letter or a separate document. Review of applications will begin immediately and continue until the position is filled.

Required Experience:

IC