Executive Assistant to the CEO

Job Description

UW MEDICAL CENTER has an outstanding opportunity for an Executive Assistant to the CEO and Associate Administrator for Essential Services

WORK SCHEDULE

Days

Occasional ability to work remotely

POSITION HIGHLIGHTS

Provides executive-level assistance and administrative support to the Chief Executive Officer of University of Washington Medical Center and the Associate Administrator for Essential Services

PRIMARY JOB RESPONSIBILITIES

• Plays a crucial role in keeping the hospital running smoothly by managing the schedules of UWMC CEO and Associate Administrator for Essential Services and ensuring everything aligns with established priorities
• Independently arranges and coordinates committee meetings special events open forums and other hospital activities
• Schedules appropriate accommodation orders/operates equipment and coordinates logistical activities as needed
• Independently plan coordinate and implement policies and procedures to support UWMC Administration so that all regulatory requirements are met
• Acts as a communication liaison with State officials (including the Governors office) University Leadership and community leaders as needed
• Act as a liaison for the Board of Trustees ensuring smooth communication and coordination
• Operate independently making decisions and taking actions with delegated authority to support high-level executives including the CEO. Required to handle sensitive and high-priority tasks with discretion
• Foster relationships with community leaders and elected officials representing UWMC in interactions with UWM leaders King County the State of Washington and other community entities
• Prepares and escalates issues including researching collecting data and providing recommendations for action in a timely manner including inquiries comments and complaints
• Composes edits and types draft letters and final versions of correspondence reports memos letters and meeting agendas
• Records composes and edits meetings notes as requested
• Independently arranges and coordinates committee meetings special events open forums and other hospital activities
• May assist in preparing interpreting analyzing and monitoring budgets and approving expenditures on the departmental budget as assigned

REQUIRED QUALIFICATIONS

• Bachelors degree AND 4 to 5 years of progressively responsible executive administrative support experience in a large complex organization to include program management and office operations management responsibilities
• Experience reporting to a Director level or above.
• Proficiency with the Microsoft Office Suite (Excel Word Outlook PowerPoint SharePoint editing and creating Experience with SharePoint not necessary
• Proficient with Outlook Teams and Zoom
• Ability to handle executive level confidential information with high level of tact discretion and diplomacy
• Ability to work under pressure of frequent deadlines constant interruption and changing priorities in a high-volume academic healthcare setting
• Excellent verbal and written communication skills including a professional demeanor and demonstrated competency in preparation of professional reports
• Demonstrated a track record of exercising good judgment and taking the appropriate initiative discretion within the scope of the position
• An equivalent combination of education and experience may substitute for stated requirements

ABOUT UW MEDICAL CENTER-MONTLAKE

UW Medical Center is an acute care academic medical center located in Seattle with two campuses: Montlake and Northwest. As the No. 1 hospital in Seattle and Washington State since 2012 (U.S. News & World Report) and nationally ranked in seven specialties UW Medical Center prides itself on compassionate patient care as well as its pioneering medical advances.

The UW Medical Center-Montlake campus is located on the edge of the beautiful UW campus which includes many amenities available to our staff as well as very convenient public transit options including the Sound Transits light rail station across the street.

Excellence. Exploration. Education.

ABOUT UW MEDICINE WHERE YOUR IMPACT GOES FURTHER

UW Medicine is Washingtons only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicines mission is to improve the health of the publicby advancing medical knowledge providing outstanding primary and specialty care to the people of the region and preparing tomorrows physicians scientists and other health professionals.

All across UW Medicine our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful welcoming environment where every patient family student and colleague is valued and honored. Nearly 29000 healthcare professionals researchers and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center UW Medical Center - Montlake UW Medical Center - Northwest Valley Medical Center UW Medicine Primary Care UW Physicians UW School of Medicine and Airlift Northwest.

Become part of our team. Join our mission to make life healthier for everyone in our community.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.