Executive Assistant

Co-founded in 2023 by Joe Laws and Grant Verstandig Trase Systems is AI Uncomplicated. Trase empowers enterprise leaders to harness the full potential of AI without the associated complexity and risks. We are an end-to-end solution for deploying managing and optimizing AI in the enterprise. Our platform specializes in bridging the last mile of AI adoption unlocking AIs full potential while driving efficiency and significant cost savings. Trase is at the forefront of AI Agent innovation topping the Hugging Face GAIA Leaderboard for Generalized AI Assistants ahead of industry giants such as Google Meta Microsoft and OpenAI. We are leveraging our cutting-edge technologies to develop mission-critical agentic applications in complex industries such as Healthcare Oil & Gas and National Security.

About the Role:

Trase is hiring a highly experienced Executive Assistant to support both the President and CTO. This is a core high-impact role requiring strong judgment maturity and the ability to operate as a true extension of leadership.

Youll manage complex scheduling international travel and shifting priorities while proactively planning aheadensuring executives are focused on what matters most. This role requires someone local to Seattle who can work in the same time zone and be present in-office as the company grows.

What Youll Do:

Executive Support (Core Responsibility)

• Provide dedicated support to the President and CTO
• Act as a true gatekeeperprioritizing time managing interruptions and confidently saying no when needed
• Proactively manage and plan upcoming priorities including shaping agendas weeks to months in advance
• Track fast-moving commitments (e.g. external engagements) and ensure executives are prepared and present

Calendar Management & Scheduling

• Own complex calendars with constant changes (calendar churn)
• Coordinate meetings across multiple time zones (U.S. and global)
• Navigate last-minute changes with speed and sound judgment
• Ensure executives have space for focus time breaks and realistic schedules

Travel & Logistics

• Manage all domestic and international travel booking end-to-end
• Make smart experience-based decisions (e.g. balancing cost vs. practicalitynot defaulting to impractical early flights)
• Align travel with business priorities and executive well-being

Expenses & Approvals

• Own expense management including submission and approvals
• Ensure accuracy timeliness and alignment with company policies
• Take full ownership of this process to reduce executive overhead

Stakeholder Coordination

• Liaise with internal teams and external stakeholders (customers partners investors)
• Track down and coordinate executives when needed across competing priorities
• Represent leadership with professionalism and clarity

Office & Operations (Core as Office Opens potential for summer/fall 2026)

• Take on office administration responsibilities as the Seattle office launches
• Support office setup vendor coordination and ongoing operations
• Help establish processes and structure for a growing team

Events & Planning

• Support planning of company events (e.g. offsites team gatherings board meetings)
• Initially a lighter lift growing over time; partner with the broader team to execute
• Help manage budgets and logistics for these events

Process & Scaling

• Build and improve administrative processes as the company grows
• Partner with Operations on scaling systems and workflows
• Potential to support light business operations work over time (not a primary responsibility initially)

Who You Are:

• 10 years of experience supporting senior executives in fast-paced environments
• Exceptional judgment and maturityyou know how to prioritize push back and make decisions independently
• Highly organized and adaptable with the ability to manage constant change
• Strong communicator comfortable working across all levels internally and externally
• Experienced in managing complex travel scheduling and executive logistics
• High level of discretion and trustworthiness with sensitive information
• Based in the Seattle area and able to work in Pacific Time

Startup experience is a plus but not required; experience in large tech environments is equally valued.

Compensation: Base salary of $120000-$150000 plus bonus. This represents the typical salary range for this position based on experience skills and other factors.

Our Trase Benefits:

For full-time roles only

• Career track opportunity with potential for rapid advancement withstrong performanceas the firm grows
• 100% employer paid comprehensive health care including medical dental and vision for you and your family.
• Paid maternity and paternity for 14 weeks at employees normal pay.
• Unlimited PTO with management approval.
• Opportunities for professional development and continued learning.
• Optional 401K FSA and equity incentives available.
• Mental health benefits are available through Tara Mind.

Were an Equal Opportunity Employer: Youll receive consideration for employment without regard to race sex color religion sexual orientation gender identity national origin protected veteran status or on the basis of disability.

Applicant Data Disclosure

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