Executive Assistant

Location: Hybrid Colorado (Remote/WFH flexibility with travel to active job sites in Colorado)

Employment Type: Exempt Full-Time

Compensation: $60000$70000 annually depending on experience and qualifications

About VeroTouch

VeroTouch exists to change how homes are built.

We are a venture-backed construction technology company reimagining residential construction by combining advanced manufacturing robotics and traditional building expertise. At a time when housing affordability labor shortages and inefficiency continue to plague our industry VeroTouch is focused on building better faster and smarter.

Our work sits at the intersection of construction and technology. We design and operate systems that integrate 3D printing advanced materials and lean production principles into real-world job sites. This is not a theoretical exercise. We are actively building homes learning in real time and turning those experiences into repeatable and scalable operating models.

VeroTouch is early-stage hands-on and execution-driven. The people who thrive here are builders in every sense of the word. They take ownership stay calm under pressure and care deeply about outcomes. If you are excited by challenges energized by responsibility and motivated by the opportunity to help define the future of an industry that rarely changes you will feel at home here.

Position Summary

VeroTouch is looking for an Executive Assistant to support the executive team and take administrative and operational work permanently off their plates. This is a high-trust role with direct exposure to confidential company financial and personnel information and it is expected to extend beyond classic executive support into hands-on administrative operations across the whole business spanning scheduling and meeting coordination vendor and procurement intake document and knowledge management HR administrative support and light bookkeeping data entry across VeroTouchs operations.

This is a company-wide support role reporting to the leadership team. Success looks like fewer administrative tasks landing on leaderships desk cleaner and more consistent files and records and repetitive work getting systematized or automated instead of repeated by hand every time.

This role is built for someone who does not just complete administrative tasks but who notices when a task is repetitive and fixes that. VeroTouch runs on modern tools including AI systems and this person is expected to actively use them to automate scheduling document creation data entry and reporting wherever possible not just complete these tasks manually. The ideal candidate is process-oriented and efficiency-driven with an interest in automating manual workflows and the adaptability to learn and implement new systems.

Essential Duties and Responsibilities

The essential functions include but are not limited to the following:

Executive and Meeting Support

Manage calendars scheduling and meeting logistics for the executive team

Prepare agendas take notes and track follow-up items for recurring meetings

Coordinate travel arrangements and logistics as needed

Vendor Procurement and Financial Support

Manage procurement intake requests and route them to the right approver

Support accounts payable and accounts receivable processes including invoice tracking and vendor follow-up

Assist with expense tracking and reconciliation across entities

Document and Knowledge Management

Organize and maintain company files folders and records across departments

Draft format and maintain SOPs and internal documentation

Support upkeep of internal knowledge resources including SOP and handbook content used by company systems

HR Administrative Support

Coordinate onboarding logistics for new hires including paperwork and account setup

Support initial candidate screening and interview scheduling

Assist with offer letter preparation and tracking through the hiring process

Bookkeeping and Communication Support

Perform data entry and support statement reconciliation in QuickBooks Online

Triage and organize incoming email and communications for leadership flagging what needs attention

Process and Automation

Identify recurring administrative bottlenecks and redesign them into faster repeatable workflows

Use AI tools to automate scheduling document drafting data entry and routine reporting

Document new processes as SOPs so improvements stick and can be handed off or scaled

Proactively flag manual repetitive work to leadership with a proposed automation or process fix rather than just doing it faster

Qualifications

Education

Extensive experience a proven work ethic and a strong commitment to continuous learningattributes that deliver results beyond traditional education (required). A bachelors degree is a plus but not required.

Required Experience

2 years of experience in an administrative executive assistant operations support role or equivalent experience demonstrating strong organizational and execution skills

A demonstrated interest in process and efficiency: someone who has redesigned a workflow built a template or automated a task before and can point to a specific example

Fluency with AI tools such as Claude or ChatGPT used to automate work

Strong proficiency with Microsoft 365 (Outlook Word Excel Teams SharePoint) or equivalent tools

Excellent written communication and ability to draft clean professional documents

Proven ability to juggle multiple workstreams and shifting priorities without dropping details

Strong discretion and judgment when handling confidential company and personnel information

Preferred Experience

Experience building lightweight automations or AI-assisted workflows (e.g. Claude Zapier Make scripts or similar)

Experience with QuickBooks Online or similar accounting/bookkeeping software

Experience at an early-stage or startup company comfortable with ambiguity and evolving processes

Experience building or maintaining SOPs process documentation or internal systems

Familiarity with Buildertrend or similar project management software

Growth Path

This role is intentionally designed as a launchpad. VeroTouch is growing rapidly and needs people who grow with us. The right person will have a clear and realistic growth path within a short timeframe based on their contributions and readiness. We invest in people who invest in the mission.

Physical Demands and Work Environment

The physical demands and work environment described below are representative of those required to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these functions.

• Ability to work on active construction sites and perform standard on-site activities including site walks site observations and quality inspections.
• Ability to stand walk and move around job sites for extended periods
• Ability to sit or stand at a desk with extended periods of screen time
• Ability to work outdoors in varying weather conditions including heat and cold within reason
• Ability to lift carry or move materials weighing up to approximately 50 pounds with or without reasonable accommodation

How You Operate Here

This role is best suited for a professional who combines sharp organization with a desire to implement processes and efficiency in how they support the business:

Ownership: You take full responsibility for your outcomes and follow through without being asked.

Bias for action: You move initiatives forward with urgency while staying thoughtful and grounded.

Emotional steadiness: You remain composed clear and solutions-focused under pressure or in ambiguity.

Respect for process: You build and follow structure that enables efficiency consistency and accountability.

Accountability: You operate with autonomy deliver results and hold yourself to high standards.

Curiosity: You look for ways to improve learn and adapt as the company evolves.

Compensation and Benefits

15 days of PTO (vacation and personal time)

Eligibility for health dental and vision coverage (eligible after 90 days)

Colorado Secure Savings IRA plan (eligible after 90 days)

Performance-based incentive bonus program (eligible after 90 days)

Company-paid holidays

VeroTouch is an Equal Opportunity Employer and a drug-free workplace. We are committed to providing equal employment opportunities and complying with applicable federal state and local laws including the Americans with Disabilities Act (ADA). We also consider qualified applicants regardless of criminal histories consistent with applicable federal state and local laws. If a candidate with a disability requires accommodation during the recruitment process please contact

This job description outlines the primary duties and requirements of the role but does not limit the employee to those duties. Certain responsibilities are considered essential functions of the position and reasonable accommodations may be made to enable qualified individuals with disabilities to perform them. This document describes the minimum requirements for the role and does not create an employment contract. Employment with the company is at-will meaning either the employee or the company may terminate employment at any time with or without cause or notice subject to applicable law.