Executive Assistant

We are seeking a highly organized and professional Executive Assistant to join our team in Salem United this role you will provide comprehensive administrative and organizational support to senior executives ensuring smooth operations and enabling leadership to focus on strategic initiatives. The ideal candidate will demonstrate exceptional attention to detail strong communication skills and the ability to manage multiple priorities in a fast-paced corporate environment while maintaining the highest standards of confidentiality and professionalism.

• Manage executive calendars schedule meetings and coordinate appointments with internal and external stakeholders
• Prepare meeting agendas materials and minutes; ensure follow-up on action items and deliverables
• Handle executive correspondence emails and communications with professionalism and discretion
• Coordinate travel arrangements including flights accommodations and ground transportation
• Organize and maintain filing systems both digital and physical ensuring easy retrieval of documents
• Prepare presentations reports and other business documents using appropriate software and formatting standards
• Track and manage projects deadlines and deliverables on behalf of executive leadership
• Serve as a liaison between executives and internal/external contacts managing relationships professionally
• Perform general administrative duties including expense reporting invoicing and record-keeping
• Anticipate executive needs and proactively address potential issues before they arise

Qualifications :

• 5 years of experience in an executive assistant administrative assistant or similar support role
• Proficiency with Microsoft Office Suite (Word Excel PowerPoint Outlook) and calendar management software
• Excellent organizational and time management skills with the ability to prioritize multiple tasks effectively
• Strong written and verbal communication skills with professional presentation abilities
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
• Exceptional attention to detail and accuracy in all work products
• Proficiency in scheduling and email management systems
• Ability to work independently and as part of a collaborative team
• Problem-solving skills and the ability to adapt to changing priorities
• Professional demeanor and strong interpersonal skills

**Preferred Skills:**

• Experience with project management tools or software
• Familiarity with Customer Relationship Management (CRM) systems
• Knowledge of presentation software beyond basic PowerPoint
• Experience coordinating large-scale events or meetings
• Multilingual capabilities

Additional Information :

Step into a company where innovation agility and energy fuel everything we do. As part of a global organization on a strong growth trajectory youll have the chance to shape the future expand your skills and grow your career in a dynamic forwardthinking environment.

What We Offer

• A vibrant fastmoving culture where new ideas are encouraged and celebrated
• Real growth opportunities within a globally successful business thats scaling rapidly
• Up to three weeks of PTO in your first year plus 12 paid company holidays
• A comprehensive benefits package including medical dental vision Life/AD&D Short and LongTerm Disability and optional Identity Theft and Legal Protection
• medmix Employee Savings Plan / 401(k) with a 100% employer match up to 6% of your base salary
• Additional nonelective 401(k) contributions paid quarterly
• Health Savings Account with dollarfordollar company matching based on coverage level
• Flexible Spending Account (FSA) options
• Employee Assistance Health & Wellness Programs to support your wellbeing
• Flexible working hours and a hybrid onsite/homeoffice model
• Access to exclusive discounts on shopping entertainment and lifestyle perks
• A workplace committed to diversity inclusion and equal opportunity

At medmix 93% of our employees say they go above and beyond to deliver results. If youre driven curious and ready to make an impact this is your moment. Join us and accelerate your career.

All information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time