Executive Assistant PO

Who are we

Accelerator a global Division of Mars Snacking is on the front line of unlocking growth across high-potential categories and brands to fuel whats next for Snacking. Its home to both emerging and enduring brands including KIND TRÜ FRÜ NATURES BAKERY RXBAR EGGO POP-TARTS and RICE KRISPIES TREATS. Combining the scale of Mars with the agility of a start-up our Division has the ambition to accelerate the future of snacking by delivering products consumers love today discovering category-shaping innovations for tomorrow and developing entrepreneurial teams whose impact will last for generations.

Were looking for passionate talent who dare to dream big agile collaborators who talk straight and decide fast and driven performers with a growth mindset. Were proudly part of Mars while also building something boldly different. If this inspires and energizes you youve found the right place where you can do cool things with fun people for one of the biggest snacking companies in the world!

What youll do

Reporting to the Chief People Officer (CPO) of People & Organization (P&O) Accelerator the Executive Administration Specialist role supports the Accelerator businessthe division supporting KIND Tru Fru Natures Bakery and the newly acquired Kellanova brands. The role is responsible for providing the highest level of effective and efficient support to the segment / unit senior leaders.

Job Responsibilities

• Provide expense report support to Mars senior leaders.

• Heavy calendar management with independent decision planning based on priorities which requires forward thinking & strategizing.

• Process & update purchase order requests for multiple groups in the unit/segment

• Complete paperwork business invitation letters and applications to obtain Visas for LT and Sr. Leaders.

• Point of Contact for Visa applications for LT and senior leaders. Expert knowledge and advice for visa process.

• Plan and coordinate internal meeting logistics video & audio (Skype/ Microsoft Teams) conferences meeting rooms catering and guest arrival arrangements.

• Global meeting planning; experience with global time zone planning.
  External meeting planning to include hotel blocks group transportation property search costs meeting invites etc.

• Arrange domestic and international travel arrange flights hotels & transfers.

• Interfacing with leadership internal staff clients key stakeholders high-profile individuals and important personal contacts

• Assist Executive Coordinator Team Lead with event management & work overflow.

• Other duties as based on capacity assessment.
  

What Youll Bring (Must-Haves):

• A bachelors degree in business administration communications or a related field is preferred.

• 3 years of experience providing high-level administrative support to C-suite VP or senior leadership teams within a fast-paced matrixed organization.

• Proven track record of high-volume proactive calendar management expense reporting (e.g. Concur) and processing purchase orders / procurement requests.

• Exceptional interpersonal and communication skills with absolute discretion when interfacing with executive leadership high-profile stakeholders and confidential business matters.

Nice-to-Haves:

• Experience working within Consumer-Packaged Goods (CPG) Food & Beverage or high-growth work environments.

• Advanced proficiency with modern collaboration and productivity tools including Microsoft 365 (Teams SharePoint Outlook) enterprise ERP systems (e.g. SAP Coupa) and virtual meeting technologies.

• Prior experience managing offsite leadership summits hotel room blocks vendor negotiations and group transportation logistics.