Executive Assistant

Pittsburg State University is accepting applications for an Executive Assistant in the department of General Counsel & Institutional Compliance that is responsible for serving astheRecords Custodian and providing administrative support to theOffice ofGeneral Counsel&Institutional Compliance with varied autonomous daily duties and responsibilities.This role ensures compliance with the Kansas Open Records Act and corresponding laws whilemaintainingaccuracy confidentiality and efficiency in legal and administrative processes.

Duties and Responsibilities

Open Records Custodian Duties 45%

• Acts as liaison betweenthepublic and the organization for record access

• Processesand respondsto public records requests in compliance with state law

• Reviews redacts and preparesdocuments for release while ensuring confidentiality and legal compliance

• Maintainsand organizesphysical and electronic records systems

• Tracksrequest deadlines andensurestimelyresponse

• Establishespoints of contact with key university departments to collect responsive documents

• Collaborateswith university records holders to estimate any fees associated with compiling the records; invoicesexternal requestor for the fee

• Assistswith the development of records management records repository and records retention best practices for the university

Administrative Specialist Duties 45%

• AssistsGeneral Counsel andInstitutionalCompliance with document policyand training preparation and management

• Providesgeneral administrative support (scheduling data entry litigation-hold trackingcontract trackingetc.)

• Draftsand sendsofficial correspondence related to legal matters

• Assistswith General Counsel and Institutional Compliance committee preparation and management

• Organizesandmaintainsconfidential files both physical and electronic

• Supportsand coordinatesaudits compliance reviews and internal investigations as needed

• Assistswith General Counsel and Institutional Compliance website revisionsand training coordination

• Assistswith Policy Library revisions archives andrequiredpolicy review requirements

• Implementsand refinesprocedures and workflows to enhance office efficiencies

• Ensuresconfidentiality and data security standards are upheld

Other Duties 10%

• Other duties as assignedincluding but not limited toassistancewith the Office of the President and the Presidents Division

Education and Experience

Required Education and Experience - Time of Hire

• Associates degree in legalstudies publicadministrationbusinessorrelatedfield

• Two or more years of experiencein records management legaladministrationor public institution administrative work

• Strong attention to detail

• Proficientin Microsoft Office

Candidates must hold an associates degree in legal studies public administration business or relatedfield. Thisdegreerequirement ensures candidatespossessthe advanced theoretical knowledge highlyspecializedmethodologies andcriticalproblem-solving skills fundamental to this work. Thesecompetencies are typically developed and rigorouslyvalidatedonly through the comprehensive curriculum and intensive experiential experience inherent in a formal degree program.

Preferred Education and Experience

• Bachelors degree in legal studies public administration business or related field

• Knowledgeof public records laws

Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background and sex offender check.

Salary Range: $22.50 - $23.00 hourly

Job Type: Unclassified

Appointment Duration: 12 months

Work Schedule: Full Time Monday Friday 8:00 AM 4:30 PM

Application Documents Required*:

• Resume

• Cover Letter

• Names and Contact Details for three (3) Professional References

• Transcript

*Consolidate into two documents to upload.

Open Until Filled with a first consideration date of July 15^th 2026.