Executive Assistant

Executive Assistant

Orlando Florida (Hybrid)

This role will be based in Melbourne Florida to start and is expected to move to Orlando Florida around September 2026.

Position Summary

Thales is seeking an Executive Assistant in Orlando Florida. In this role you will provide executive and administrative support to Executive Committee (ExCom) members. Your support assignment under general supervision and acting on your own initiativewill include advanced diversified and confidential duties responding to requests for information on a wide range of topics and preparing information (reports presentations correspondence etc.) as requested scheduling appointments maintaining calendars and making travel arrangements. The work requires some analysis creativity and independent judgement. Assignments may involve work of a confidential or complex nature which require discretion tact and diplomacy as well as practical knowledge of practices and procedures of the function(s) supporting and knowledge of corporate policy. Due to the visibility of the position you will need to work well with all levels of company staff as well as executives and support in customer and partner organization

Key Areas of Responsibility

• Provide support to assigned executive leadership to create and/or edit presentations reports spreadsheets letters and other communications as needed (e.g. KPIs and dashboard/reports for business or operational review and EXCOM meetings Region Global Business Unit and Group reporting)

• Prepare all meeting and workshop logistics for assigned executive leadership including video conference conference room scheduling catering agenda creation collection and distribution of meeting materials room set up and clean up

• Calendar management of active calendars which involves resolving multiple conflicts (calendar management may include management of some personal appointments that may conflict with business related meetings)

• Coordinate and arrange complex travel plans (domestic and international) creating itineraries and agendas

• Create and submit expense reports as well as monitor reports submitted by the Executives Direct Reports and notify the Executive of any concerns related to compliance with Company Expense policies

• Proactively compile any materials for upcoming meetings in order for assigned executive leadership to be prepared

• Actively participate in planning and coordinating corporate visitors and customers

Minimum Qualifications

• High school diploma or GED equivalent with a minimum of 6-8 years experience assisting at the senior leadership level in a fast-paced environment or Bachelors degree with minimum 3-5 years of related experience or Associates degree with 4-6 years of related experience.

• Proficient in Outlook MS Office (Excel Word PowerPoint) and working knowledge of other general office equipment

• Experience with travel scheduling and expense tools

• Strong attention to detail time management and organizational skills with a keen sense of urgency about solving problems and seeing work through completion

• Excellent written and verbal communication skills with the ability to express ideas clearly and concisely with different levels within the organization

• Demonstrated business acumen to understand Leaders priorities in order to properly arrange tasks in a dynamic environment with frequent interruptions and changing deadlines

Special Position Requirements

• Applicants must be legally authorized to work in the United States for any employer at the time of hire. This position is not eligible for visa sponsorship or for assuming sponsorship of an employment visa now or in the future.

Thales champions inclusion and we believe diversity strengthens the fabric of our culture. Thales is an Equal Opportunity Employer including disability/veterans.

If you need an accommodation or assistance in order to apply for a position with Thales please contact us at .

The reference Total Target Compensation (TTC) market range for this position inclusive of annual base salary and the variable compensation target is between

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including but not limited to the employees career path history competencies skills and performance as well as the companys annual salary budget the customers program requirements and the companys internal equity. Thales may offer additional benefits and other compensation depending on circumstances not related to an applicants status protected by local state or federal law.

(For Internal candidate if you need more information please raise HR request through MyThales)

Thales provides an extensive benefits program for all full-time employees working 30 or more hours per week and their eligible dependents including the following:

Elective Health Dental Vision FSA/HSA Voluntary Life and AD&D Whole Group Life w/LTC Critical Illness Hospital Indemnity Accident Insurance Legal Plan Identity Theft and Pet Insurance

Retirement Savings Plan after 30 days of employment with a company contribution and a match and with no vesting period

Company paid holidays and Paid Time Off

Company provided Life Insurance AD&D Disability Employee Assistance Plan and Well-being Program