Executive Assistant & Office Manager

Havenly Brands is a family of interior design and home furnishing brands making it easy for everyone to create a home they love. We blend technology data and human-centered design to deliver delightful experiences at every touchpoint - from inspiration to delivery.

The Role

Were looking for an exceptional Executive Assistant & Office Manager to serve as a trusted partner to our CEO and the heartbeat of our Denver headquarters.

This is a highly visible high-impact role - one that sits at the intersection of executive partnership and workplace operations. Youll own two things that matter deeply to how we run: making sure the CEOs time communications and priorities are protected and moving and making sure our Denver office is a place people are genuinely excited to show up to.

Theres no typical day in this role and thats the point. Youll operate with sound judgment move fast without losing precision and build systems that make everyone around you more effective. This role is full-time in-person 5-days/week at our Denver headquarters.

Executive Partnership & CEO Support

• Own and manage the CEOs complex dynamic calendar - adapting quickly to shifting priorities and last-minute changes
• Manage the CEOs inbox: triage inbound draft responses flag what needs visibility and ensure follow-through
• Act as a trusted gatekeeper across all communication channels - exercising strong judgment on what rises to CEO level vs. what you handle independently
• Manage select special projects and cross-functional initiatives on behalf of the CEO ensuring alignment and timely execution
• Manage recurring leadership programs: action planning sessions strategy days offsites and leadership meetings

Travel & Logistics

• Plan and execute all domestic and international travel for the CEO - flights hotels ground transportation itineraries visa coordination
• Coordinate travel for Leadership Team members and broader team travel as needed
• Manage complex multi-leg itineraries with an eye on time efficiency and cost
• Troubleshoot real-time disruptions calmly and decisively

Office Operations & Workplace Management

• Oversee day-to-day Denver office operations - keeping things running smoothly efficiently and on-brand
• Maintain office systems supplies and vendor relationships to support team productivity
• Support onboarding logistics for new hires - workspace setup office orientation first-day experience

Team Experience & Events

• Coordinate weekly team lunches (including Tuesday team lunches) and in-office engagement initiatives
• Plan and execute special events - leadership team dinners executive offsites holiday celebrations hackathons and company-wide initiatives
• Foster a welcoming inclusive high-energy office culture that reflects who Havenly is

Operational Excellence & Technology

• Build and refine systems that improve executive operations communication flow and office coordination
• Identify inefficiencies and implement scalable solutions before anyone has to ask
• Actively integrate AI tools into daily workflows - not as a gimmick but as a genuine productivity multiplier

• 3 years of experience supporting a senior executive - ideally a CEO or C-suite leader - with office management responsibilities woven in
• Experience in a high-growth consumer-facing or startup environment strongly preferred
• Exceptional written and verbal communication skills - you write clearly quickly and in whatever voice the situation calls for
• Strong organizational skills and the ability to manage competing priorities without dropping balls
• High discretion executive presence and professionalism people trust you with things that matter
• Genuine curiosity and comfort with AI tools and emerging technology you seek them out you dont wait for someone to hand them to you

At Havenly Brands youll have every opportunity to work with cutting-edge AI technologies as part of how we build operate and innovate. Were looking for people who dont just adopt new tools they seek them out. We believe the best operations flow seamlessly. Everything just works. If youre energized by making complex systems simple owning outcomes end to end and working somewhere AI isnt a buzzword but a daily tool - wed love to hear from you.

• This is a full-time exempt position headquartered in Denver CO
• Targeted compensation range is $75000 - $95000/year dependent upon experience
• Our total rewards package includes competitive compensation generous PTO volunteer days off health benefits (Medical Dental Vision Disability) 401K and paid Parental addition we offer free design services furniture discounts and merchandise credits.
• Havenly is an Equal Opportunity Employer. Havenlys employment decisions are made without regard with race color religion national origin age sex marital status ancestry physical or mental disability veteran status gender identity sexual orientation or any other legally protected status.
• Applicants must be currently authorized to work in the United States on a full-time basis.
• This position will be accepting applications until at least November 30 2026

As a company our goal is to make everyone feel good at home and that starts right here at Havenly HQ. We celebrate our differences and encourage everyone to bring their true selves to work each and every day. Throughout the journey of each of our team members as a company we take pride in and commit to ensuring that everyone feels valued heard welcome and has equal opportunity to thrive. With the above stated Havenly is committed to cultivating a diverse and inclusive team. We are open to candidates of all backgrounds and encourage you to apply if interested.