Executive Assistant
Job Location:
New York City, NY - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
- Provide comprehensive administrative support to Managing Director Kate Thatcher and to the senior leadership team in our New York studio.
- Coordinate and manage calendars including scheduling meetings appointments and travel arrangements while ensuring optimal time management and prioritization.
- Serve as the primary point of contact for internal and external stakeholders screen and direct phone calls emails and correspondence and respond on behalf of the senior leader when necessary.
- Prepare agendas materials and presentations for meetings take meeting minutes and distribute them to relevant parties when necessary.
- Arrange meeting logistics including booking venues coordinating catering and setting up audio-visual equipment.
- Arrange travel arrangements including flights accommodations and ground transportation for senior leaders and occasionally other team members as required.
- Draft proofread and format reports presentations and other business documents. Conduct research and gather relevant information to support the senior leaders in decision-making.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Build and maintain positive relationships with internal and external stakeholders including clients board members and staff to ensure effective collaboration and communication.
- Review track and reconcile expense reports ensuring adherence to company policies and procedures.
- Assist with special projects research initiatives and ad hoc tasks as assigned by the senior leaders demonstrating flexibility and willingness to go above and beyond.
- Track and coordinate senior leaders continuing education and maintain all professional licenses.
- Provide support to the Talent Manager and/or Office Coordinator. Provide support in recruitment on-boarding coordination and record keeping. Assist with publishing job postings and coordinating interviews. Organize career fairs and ensure firm representatives are prepared for attendance at fairs.
- Provide general administrative support including filing data entry organizing documents and other tasks as required.
Typical Years of Requisite Experience: 5 years
- Strong verbal and written communication skills
- Strong graphic skills
- High levels of professionalism and confidentiality
- Advanced knowledge of Microsoft Office (Word Excel Outlook and PowerPoint)
- Adobe In-Design (Preferred not required)
- Associate or bachelors degree preferred
- Notary Public preferred
Our Offerings
At Perkins&Will we are committed to supporting the well-being and growth of our team members. We offer a comprehensive benefits package that includes:
- Medical dental and vision insurance
- Wellness programs and mental health support
- Short- and long-term disability (STD/LTD)
- Life insurance
- 401(k) retirement plan
- Generous paid time off (PTO)
Our employee experience is enriched by a hybrid and flexible work environment enabled by advanced technology and collaborative tools. Our hybrid model will empower you to balance your life and work commitments.
We also provide:
- A professional development stipend and dedicated time for continuing education
- Performance-based bonuses
- Engaging studio initiatives and events
- Active firmwide affinity groups and leadership development opportunities
Salary Range Information
We foster a culture that is diverse and inclusive and strive for pay practices that are fair and competitive and reflect our commitment to pay equity. Our compensation decisions include but are not limited to a candidates qualifications including skill sets education experience and training licensure and certifications credentials if applicable and business-related factors. This practice extends to all employees including performance considerations for merit increases job promotions and transfer opportunities. We additionally review our pay practices conduct pay equity audits and ensure our managers are trained in our pay practices on an annual basis.At the time of posting this job advertisement the annual pay salary range for this position in New York is between $82000 and $95000.
Justice Equity Diversity & Inclusion
At Perkins&Will we believe that inclusion spurs creativity and that innovation is born from an engaged culture of diverse people ideas.âBy moving beyond barriers and stereotypes of gender race color religion national origin ancestry age medical condition disability sexual orientation gender identity veteran status; we are committed to building an organization that reflects the diversity of the communities and clients we serve.â
Design has the power to inspire joy uplift lives and strengthen the spirit of community.
Equal Employment Opportunity Statement
Perkins&Will has established and adopted an Equal Employment Opportunity Employment policy (EEO) which is part of the Companys Human Resources Policy. The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis and without regard to sex race color age national origin religion disability genetic information marital status sexual orientation gender identity or expression gender reassignment citizenship pregnancy or maternity veteran status or any other status protected by applicable national federal state or local some cases local laws and regulations may provide greater protections than those outlined here and employees will be covered by the laws of their local jurisdiction.
Pay Transparency Nondiscrimination Provision
Perkins&Will will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information.
HOW TO APPLY
Qualified and interested candidates should submit a resume and a compact representative sample of your work in pdf format (no larger than 5MB). No phone calls please.
Required Experience:
IC
About Company
Architecture, interior design, planning, and landscape design for universities, healthcare facilities, businesses, cultural and civic institutions, sports and recreation, and more.
