Executive Assistant

Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors partnersand clients through expertisein investment development brokerageand property management. Our experience spans diverse property types including logistics multifamily retail mixed-use healthcare office data centers hotel and life sciences. Across 35 offices nationwide our team is united by a culture that cultivates agility mutual trustand high performance.

Transwestern Services turns strategy into reality with consistency and accountability collaborating to provide dynamic tailored solutions. Whether representing a tenant advising an investor or repositioning an asset we operate with tenacity and own the outcome every time. Our 2200-strong team works across service lines ready to activate our full platform to deliver a customized cohesive experience for clients.

POSITION SUMMARY:

POSITION SUMMARY

The Executive Assistant provides high-level administrative professional support to Services President COO and other leadership positions. The Executive Assistant provides executive support in a one-on-one working relationship with each executive. The Executive Assistant also serves as a liaison to the other Company Executives Executive Committee and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant will lead and provide support to internal and external parties with an elevated level of professionalism and reflect positively on the organization.

The Executive Assistant role requires the ability to exercise good judgment in a diversity of situations with strong written and verbal communication administrative and organizational skills and the ability to maintain a realistic balance among multiple role requires a proactive detail-oriented professional who can manage a wide range of responsibilities with discretion efficiency and professionalism. The Executive Assistant will serve as a strategic partner ensuring efficient day-to-day operations and enabling the executives to focus on high-impact initiatives.

POSITION ESSENTIAL FUNCTIONS

• Manage sensitive matters with a high level of confidentiality discretion and professionalism particularly those impacting operations and C-Level decisions.
• Handle incoming and outgoing communications on behalf of the executive including screening phone calls responding to emails drafting correspondence and managing the executives contacts.
• Serve as the primary liaison between senior executives and internal/external stakeholders managing communications drafting correspondence and ensuring timely follow-up on various projects and tasks.
• Coordinate and manage complex scheduling and calendars for senior executives including professional and personal engagements ensuring smooth information flow and resolving any scheduling conflicts.
• Plan and coordinate travel itineraries including booking flights hotels and transportation confirming travel plans are cost-effective and align with the executives schedule.
• Efficiently prepare and submit expense reports with a high degree of accuracy and within designated deadlines.
• Oversee the executive offices daily operations including managing supplies equipment and facilities.
• Organize and prepare for meetings including setting agendas arranging logistics and documenting minutes.
• Prepare and edit documents reports presentations and other materials as required ensuring all documents are accurate well-organized and visually appealing.
• Assist with special projects including personal tasks team communications and event planning (both internal and off-site).
• Welcome and assist guests maintain a professional and tidy work environment and ensure all building security procedures are followed.
• As needed provide administrative support such as managing office supplies mail and meeting room setups and offering overflow support to service lines.
• Build and maintain relationships with key stakeholders both internal and external acting as a representative of the executive in interactions with clients partners and team members.
• Participate in safety and security protocols including emergency roles as needed.
• Perform other functions as assigned.

POSITION REQUIREMENTS

Office Expectations:

Work Location: Transwestern Minneapolis or Atlanta office. Due to the core functions of this role a consistent in-office presence for this role must be sustained.

Education:

• Bachelors degree in communication business administration or a related field is required.

Experience:

• Minimum of 5 years of experience supporting senior executives ideally in a corporate or professional services environment is required.
• Experience with managing schedules coordinating meetings and handling communications.

Technical Skills:

• Advanced skills in Microsoft Office Suite (Outlook Teams Word Excel PowerPoint) Workday and Zoom.
• Excellent verbal and written communication skills with the ability to interact confidently and professionally at all levels.
• Familiarity with calendar and scheduling applications.
• AI experience preferred

Personal Skills:

• Must possess a high level of confidentiality and discretion in handling sensitive information.
• Strong business sense capable of making sound judgment calls and prioritizing tasks effectively.
• Ability to manage multiple tasks concurrently and maintain a high level of organization in a fast-paced environment.
• A willingness to work flexible hours and adapt to changing priorities in a dynamic environment.
• Collaborative and team-oriented approach with a strong focus on providing exceptional service.
• Meticulous attention to detail in handling documents correspondence and logistics.
• Dedicated to performing duties at the highest standard consistently.
• Ability to think creatively and act with urgency when needed.

Physical Skills:

• Travel may be required

Confidentially:

• Please note that this role requires a signed Non-Disclosure Agreement.

ABOUT US

Our firm is built on a shared purpose: Empowering good people to do extraordinary things together. We hire smart passionate hard-working people who value both collaboration and independence. United by our brand promise we own the outcome for clients investors and partners. Learn more .

Please note that all candidates selected for an offer of employment are subject to pre-employment background checks which may include but are not limited to criminal history education verification motor vehicle records credit history and professional license addition your employment with Transwestern is subject to successfully passing a drug screen check prior to you starting with the firm.

WORK SHIFT:

LOCATION:

ABOUT US

Our firm is built on a shared purpose: Empowering good people to do extraordinary things together. We hire smart passionate hard-working people who value both collaboration and independence. United by our brand promise we own the outcome for clients investors and partners. Learn more .

All candidates selected for an offer of employment are subject to pre-employment background checks which may include criminal history education verification motor vehicle records credit history and professional license addition your employment with Transwestern is subject to successfully passing a drug screen check prior to you starting with the firm.