Executive Assistant

We are seeking a highly skilled professional who thrives in a fast-paced deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative adaptability and innovation we invite you to join our team.

This role will be based in our Minneapolis office on an in-office basis. Regular in-office presence is required for day-to-day operations as well as for team meetings training opportunities and relationship building.

Position Summary:

The Executive Assistant provides high-level administrative and operational support to the Managing Shareholder and Business Director. This role serves as a trusted point of contact for internal and external clients helping to facilitate communication coordinate priorities and ensure matters move forward efficiently. The ideal candidate is highly organized professional and discreet with sound judgment strong attention to detail and the ability to manage multiple priorities in a fast-paced legal environment with minimal supervision. Strong interpersonal skills and executive presence are essential.

Key Responsibilities:

• Provides high-level administrative and project support to the Managing Shareholder including tracking deadlines monitoring deliverables coordinating follow-up and supporting special projects

• Coordinates client engagement intake and conflicts processes in accordance with firm procedures

• Assists with business development initiatives filings and other practice support needs

• Communicates with clients regarding matter coordination billing and collections and business development support

• Serves as the primary point of contact for the Restructuring Practice Group facilitating communication and daily operations among attorneys paralegals staff clients and other stakeholders

• Manages calendars schedule meetings and appointments and coordinate email and telephone communications

• Arranges complex domestic and international travel including itineraries logistics and related documentation

• Maintains client files contact lists matter information and related records

• Prepares edits proofreads and finalizes correspondence documents presentations and other written materials

• Reviews prioritizes routes and responds to correspondence and incoming communications exercising judgment and discretion

• Processes expense reimbursements and high-volume expense reports accurately and in a timely manner

• Supports client billing collections time entry and related administrative processes

• Communicates regularly with clients opposing counsel courts and internal teams to coordinate matters and support client service

Qualifications:

Skills & Competencies

• Exceptional organizational skills attention to detail and ability to manage competing priorities in a fast-paced environment

• Professional judgment discretion and ability to maintain confidential information

• Proactive resourceful and solutions-oriented approach to work

• Strong interpersonal skills and ability to collaborate effectively with attorneys staff clients and external contacts

• Excellent written and verbal communication skills

• Ability to work independently anticipate needs and follow through on assignments with minimal supervision

• Flexibility to respond to time-sensitive matters outside normal business hours as needed

Education & Prior Experience

• Minimum of 58 years of experience providing administrative or executive-level support in a professional service corporate or legal environment

• Prior law firm experience and experience supporting a practice group senior attorney or executive is highly preferred

• Bachelors degree or equivalent combination of education and experience preferred

Technology

• Proficiency with Microsoft Office Suite document management systems billing/time-entry platforms and other office technologies

• Understanding of AI capabilities limitations and responsible use in a professional environment.

• Familiarity with or willingness to learn firm-approved AI tools (e.g. Copilot ChatGPT or similar platforms) to support daily workflow and/or improve work quality.

Physical Requirements:

• While performing the duties of this job the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.

• This position may also be sedentary and require the employee to sit for extended periods of time.

• Requires manual dexterity to use a phone enter data into a computer handle objects and use office equipment.