Executive Assistant

Executive Assistant

A well-established financial services firm is looking for an Executive Assistant to support two Managing Directors.

What youll do

• Handle diversified and confidential administrative duties for two Managing Directors requiring broad knowledge of the groups organization policies and practices
• Manage calendars schedule appointments and prioritize sensitive matters
• Assemble materials and coordinate meeting and presentation logistics
• Produce reports presentations and documents using standard office software
• Manage incoming calls and correspondence directing items to the right person
• Juggle multiple projects and deadlines and arrange travel as needed
• Prepare expense reports and process invoices
• Provide backup support to other administrative staff and assist with general office needs including supply inventory and event coordination
• Coordinate with outside counsel to make sure documents are properly executed notarized and delivered

What were looking for

• Bachelors degree
• 5 years of experience as an executive or administrative assistant
• Strong knowledge of Microsoft Office (Word Excel Outlook PowerPoint) and Apple products
• Excellent written and verbal communication skills with strong editing and proofreading ability
• Strong calendar management skills
• Comfortable handling highly confidential information with discretion
• Flexible to work outside standard business hours when needed