Executive Assistant, MGM Theatrical

Interested in shaping the future of movies and television as an integral part of a world-leading global communications team Amazon MGM Studios brings together the worlds best creators with the most passionate communities in a way no other entertainment brand can. We deliver distinctive critically acclaimed and award-winning original movies like Project Hail Mary The Sheep Detectives American Fiction Beekeeper and Challengers.
Amazon MGM Studios is seeking a highly organized detail-oriented and proactive Executive Assistant to support two senior executives the Head of Global Theatrical PR and the Head of Movies PR across two distinct PR business streams. This role is the operational backbone for leaders managing a growing theatrical slate and a high-volume movies PR function requiring exceptional judgment discretion and the ability to manage competing priorities in a fast-paced multi-stakeholder environment.
The ideal candidate thrives in complexity anticipating needs solving problems before they surface and ensuring that two busy executives can operate at their highest level. This person brings elite organizational skills strong communication instincts and the ability to move seamlessly between strategic support and tactical execution. Familiarity with AI tools and a forward-thinking approach to workflow efficiency are essential.
This role reports to the Head of Global Theatrical PR and Head of Worldwide Movies PR.


Key job responsibilities
- Manage complex high-volume calendars for two senior executives across multiple time zones
- Coordinate and schedule internal and external meetings including filmmaker sessions agency check-ins leadership reviews cross-functional syncs and campaign kick-offs preparing agendas and tracking action items
- Serve as a primary point of contact for internal and external stakeholders on behalf of both executives exercising professionalism and discretion in all communications
- Coordinate communication with talent representatives filmmakers agency partners and cross-functional teams on behalf of leadership managing scheduling requests and ongoing logistical correspondence
- Handle confidential and sensitive information with the highest degree of discretion and sound judgment
- Build maintain and organize shared documents trackers team calendars filing systems and contact lists
- Process and track invoices purchase orders and financial documentation related to both PR functions maintaining budget trackers and flagging variances to leadership
- Support onboarding of new vendors and agency partners managing logistics system access required documentation and orientation materials
- Identify opportunities to streamline recurring workflows and implement process improvements using AI tools and technology
- Provide logistical and administrative support for team-wide events screenings and internal presentations
- Serve as a reliable steady presence for the broader team modeling professionalism and positivity



- Bachelors degree in communications or equivalent
- 3 years of senior level leadership support or 2 years of executive assistant experience
- Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines or experience in senior level leadership support
- Knowledge of MS-Office tools including Word Excel PowerPoint and Visio
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication skills
- Proven ability to exercise high judgment discretion and sensitivity when handling confidential information
- Demonstrated familiarity with AI tools and a proactive approach to leveraging technology for workflow efficiency
- Ability to remain calm composed and solutions-oriented under pressure and in ambiguous situations

- Familiarity with publicity communications or marketing workflows and terminology
- Experience coordinating logistics for events premieres or press activities
- Experience with project management tools (Airtable Asana or equivalent) and digital asset management systems
- Experience managing vendor relationships and processing financial documentation (invoices POs budget tracking)
- Knowledge of Amazon systems and tools (a plus not required)
- Experience working across multiple time zones and international stakeholders

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status disability or other legally protected status.

Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees supervisors and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees supervisors and staff to ensure exceptional customer service; and follow all federal state and local laws and Company policies. Criminal history may have a direct adverse and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above as well as the abilities to adhere to company policies exercise sound judgment effectively manage stress and work safely and respectfully with others exhibit trustworthiness and professionalism and safeguard business operations and the Companys reputation. Pursuant to the Los Angeles County Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

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The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience qualifications and location. Amazon also offers comprehensive benefits including health insurance (medical dental vision prescription Basic Life & AD&D insurance and option for Supplemental life plans EAP Mental Health Support Medical Advice Line Flexible Spending Accounts Adoption and Surrogacy Reimbursement coverage) 401(k) matching paid time off and parental leave. Learn more about our benefits at CA Culver City - 70400.00 - 97400.00 USD annually