Enter a job title or keyword
Executive Assistant
Job Location:
Job Location:
Melbourne, FL - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
25 September 2026 (8 hours ago)
Posted:
Application Deadline:
23 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Do you naturally organize anticipate problem-solve and follow through Were looking for an Executive Admin who enjoys keeping everything connected and moving bringing structure to a fast-paced environment staying two steps ahead and helping our CEO keep priorities projects and commitments on track.
Alluvionic is a woman-owned 8(a) certified solutions provider specializing in project management process improvement product development cybersecurity and training services. We provide Project Assurance for every project and are looking for a Senior Project Manager who can help us successfully manage and grow our portfolio of federal programs while strengthening customer relationships and supporting the companys continued growth.
This is a full-time on-site position based in Melbourne Florida. Remote and hybrid arrangements are not available for this role.
Job Summary
Alluvionic is seeking a highly organized proactive and detail-oriented Executive Admin to provide dedicated support to the CEO. This role serves as a trusted partner to the CEO helping manage priorities coordinate activities maintain organization and ensure critical initiatives and commitments are executed efficiently.
The ideal candidate thrives in a fast-paced environment can adapt quickly to changing priorities and possesses exceptional judgment discretion and follow-through. This individual is systems-oriented organized and proactive with the ability to anticipate needs solve problems and keep important work moving forward with minimal direction.
This position requires a high degree of professionalism confidentiality attention to detail and the ability to operate effectively in a dynamic government contracting environment.
Responsibilities and Duties
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Executive Assistant will:
Required Qualifications
Preferred Qualifications
What Makes Someone Successful in This Role
Work Authorization/Security Clearance:
Must be a U.S. Citizen due to government contracts and possiblesecurity clearance requirements
Alluvionic is a woman-owned 8(a) certified solutions provider specializing in project management process improvement product development cybersecurity and training services. We provide Project Assurance for every project and are looking for a Senior Project Manager who can help us successfully manage and grow our portfolio of federal programs while strengthening customer relationships and supporting the companys continued growth.
This is a full-time on-site position based in Melbourne Florida. Remote and hybrid arrangements are not available for this role.
Job Summary
Alluvionic is seeking a highly organized proactive and detail-oriented Executive Admin to provide dedicated support to the CEO. This role serves as a trusted partner to the CEO helping manage priorities coordinate activities maintain organization and ensure critical initiatives and commitments are executed efficiently.
The ideal candidate thrives in a fast-paced environment can adapt quickly to changing priorities and possesses exceptional judgment discretion and follow-through. This individual is systems-oriented organized and proactive with the ability to anticipate needs solve problems and keep important work moving forward with minimal direction.
This position requires a high degree of professionalism confidentiality attention to detail and the ability to operate effectively in a dynamic government contracting environment.
Responsibilities and Duties
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Executive Assistant will:
- Provide high-level administrative support to CEO.
- Manage and maintain the CEOs calendar appointments meetings and scheduling priorities.
- Coordinate travel arrangements itineraries and expense reporting.
- Prepare draft edit and distribute reports presentations meeting materials and other business documents.
- Attend meetings as needed document key discussions track action items and ensure timely follow-up on commitments and deadlines.
- Maintain organized digital files records contact lists trackers and administrative systems.
- Develop and maintain processes workflows checklists and organizational tools that improve efficiency and effectiveness.
- Coordinate special projects and initiatives on behalf of the CEO.
- Serve as a professional point of contact for internal and external stakeholders on behalf of the CEO.
- Handle confidential proprietary and sensitive information with discretion and sound judgment.
- Support company meetings events and executive functions as needed.
- Assist with administrative tasks related to government contracts proposals compliance activities and government systems.
- Leverage Microsoft 365 SharePoint Teams and AI-enabled tools to improve productivity communication organization and workflow management.
- Identify opportunities to streamline processes and implement improvements proactively.
- Perform other duties as assigned.
Required Qualifications
- 4 years of executive administrative or senior-level administrative support experience.
- Experience supporting a senior executive business owner or CEO.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Advanced proficiency with Microsoft 365 including Outlook Teams Word Excel PowerPoint and SharePoint.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Demonstrated professionalism discretion and confidentiality.
Preferred Qualifications
- Government contracting (GovCon) experience.
- Familiarity with government systems contracts proposals or compliance-driven environments.
- Experience leveraging AI tools to improve productivity and efficiency.
- Bachelors degree.
What Makes Someone Successful in This Role
- Proactive and anticipates needs before they arise.
- Systems-oriented and enjoys creating order from complexity.
- Thrives in a fast-paced constantly evolving environment.
- Demonstrates strong follow-through and accountability.
- Exercises sound judgment and critical thinking.
- Adapts quickly when priorities shift.
- Works independently and takes ownership of outcomes.
- Maintains a high level of accuracy and attention to detail.
Work Authorization/Security Clearance:
Must be a U.S. Citizen due to government contracts and possiblesecurity clearance requirements
Required Experience:
Senior IC
About Company
Your business needs an advocate. We make CMMC and CMMI compliance simple with expert project management and process improvement strategies.
