Executive Assistant

• Serve as the primary point of contact for all visitors and office-related inquiries
• Manage calls emails and front desk operations without supervision
• Monitor and manage the companys general mailbox ensuring timely responses and proper routing of emails
• Maintain office supplies meeting rooms and day-to-day office organization
• Handle administrative requests independently and ensure timely completion

• Manage complex calendars for senior executives including scheduling meetings resolving conflicts and prioritizing appointments
• Coordinate domestic and international travel arrangements including flights hotels ground transportation and itineraries
• Prepare and process expense reports on behalf of executives in a timely and accurate manner
• Draft proofread and format executive correspondence presentations and reports
• Act as a liaison between executives and internal/external stakeholders ensuring clear and professional communication
• Handle confidential information with the utmost discretion and professionalism
• Anticipate executive needs and proactively manage priorities to support effective time management
• Coordinate logistics for leadership meetings including agendas materials and follow-up action items

• Responsible for preparing accurate payroll inputs via Paylocity
• Track and validate employee hours PTO and payroll changes (new hires terminations adjustments)
• Ensure all payroll data is complete accurate and submitted within deadlines
• Follow payroll checklists and processes without dependency on HR
• Coordinate directly with management for approvals when required

• Act as the primary point of contact with Third-Party Administrators (TPAs)
• Manage benefits enrollment changes and employee inquiries independently
• Maintain accurate and up-to-date benefits records
• Execute open enrollment processes based on predefined guidelines
• Resolve routine benefits issues without escalation

• Execute onboarding and offboarding processes end-to-end using established templates and checklists
• Ensure all documentation is completed filed and tracked accurately
• Coordinate system access and required documentation without delays
• Maintain organized and audit-ready employee records

• Maintain 100% accuracy of employee data in systems and trackers
• Update all changes (compensation title status) in a timely manner
• Generate basic reports when required using existing templates
• Collaborate with 3rd party firm to ensure adherence to applicable states-level employment regulations by following established compliance processes and checklists

• Flag any potential compliance risks or discrepancies to management when identified

Order Management

• Support sales activities for assigned Federal clients by ensuring all documentation isaccurateand complete

• Assistwith quote preparation bid documentation and processing of federal client purchase orders

• Track and manage order-related requests ensuring proper routing follow-up and resolution of basic issues

• Coordinate with sales finance andlogisticsteams to ensuretimelyorder fulfillment

• Maintain organized complete and audit-ready order records and documentation

• This role is expected to manage day-to-day responsibilities independently using established processes templates and checklists
• Routine payroll benefits and administrative tasks should be handled end-to-end within the role including collaborating with 3^rd party firms.
• The role should proactively coordinate with relevant stakeholders to ensure deadlines are met
• Matters requiring alignment include
  • Policy exceptions
  • Compliance-related concerns
  • System or process issues impacting task completion
• The role is accountable for maintaining accuracy meeting deadlines and ensuring smooth execution of all assigned responsibilities

• 2-3years of experience as an executive assistant administrative or HR support role
• Prior experience supporting C-suite or senior-level executives
• Basic understanding of U.S. payroll and benefits processes
• Strong attention to detail accountability and discretion
• Ability to follow structured processes independently and manage competing priorities

• Discretion and confidentiality
• Strong organizational and time management skills
• Professional communication and stakeholder management
• Proactive problem-solving and anticipation of executive needs