Executive Assistant Marketing
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Job Summary
Are you energized by anticipating needs creating organization and helping leaders stay focused on what matters most Marvin is hiring an Executive Assistant to provide thoughtful proactive high-level support to the Senior Director of this role youll manage complex calendars travel expenses presentations correspondence and meeting logistics while helping advance key marketing initiatives. Youll also anticipate evolving business needs and help the Senior Director make effective use of their time.
Youll excel in this role if you bring sound judgment outstanding attention to detail and the ability to navigate changing priorities with discretion and confidence. If youre proactive resourceful and skilled at building trusted partnerships across teams we invite you to apply today.
Coordinate complex business and personal calendars resolve scheduling conflicts and manage frequent adjustments involving internal and external contacts.
Plan meetings and travel for the Senior Director and marketing leadership including agendas presentation materials technology catering venues and participant arrangements.
Prepare correspondence presentations reports meeting minutes and follow-up communications by gathering organizing and analyzing information.
Support key marketing and organizational initiatives by maintaining project schedules tracking action items and helping ensure commitments are completed on time.
Anticipate business needs and recommend arrangements or process improvements that support effective time management and efficient operations.
Review and process expenses and paid time off requests for the marketing leadership team accurately and efficiently.
A high school diploma or GED.
5 years of senior executive-level administrative support experience.
Demonstrated ability to manage multiple priorities while maintaining accuracy and close attention to detail.
Excellent written and interpersonal communication skills along with the discretion to handle highly confidential information.
Proficiency with Microsoft Outlook Word Excel and PowerPoint.
A bachelors degree is preferred.
Previous experience working in or supporting a marketing department is preferred.
A proactive resourceful approach and the flexibility to support changing priorities special projects and ad hoc needs.
The ability to work independently collaborate with executive administrative partners and build trust across teams.
Strong organizational judgment professional maturity integrity and a commitment to finding effective ways to improve how work gets done.
From people to products Marvin is committed to creating better ways of living. When you join this family-owned and -led window and door company you belong to a community full of opportunities.
For more than a century weve been at the forefront of designing building and engineering premium award-winning products. Today Marvin is also proud to have been named a Top Large Employer by Forbes Magazine two years in a row in 2024 and 2025. With operations in 19 cities across North America we manufacture Marvins quality products including Infinity Replacement Windows and Doors and TruStile Doors.
Together we uphold our values and foster a culture where safety and the wellbeing of our people comes first. We take a better living approach with benefits to support you at work and beyond. From day one you will enjoy health insurance paid holidays paid parental leave a 401(k) retirement savings match and more!
Some of our unique and most popular benefits include:
- $300 annual wellbeing account to spend on what helps you feel happy healthy
- Better Living Day! (a paid day off to go have some fun)
- Annual profit sharing recognizing everyones contribution to Marvins success
- Giving at Marvin participate in organized volunteer opportunities
- Brighter Days Fund financial support from your colleagues and the Marvin family during personal hardships
Join the more than 8000 Marvin team members to experience these benefits and more. Apply today!
Marvin is committed to creating an inclusive environment for all employees and applicants. Employment decisions are made without regard to race color religion sex sexual orientation gender identity national origin age disability veteran status or any other protected status under applicable laws. Applicants requiring reasonable accommodation for any part of the application and hiring process may contact us at .
Required Experience:
IC
About Company
Marvin creates windows and doors inspired by how people live. Explore our product lines and enhance your new construction, remodel or replacement project.
