Executive Assistant

Our story is simple: were a real estate company focused on epicenters of innovation for media and tech. That was our Chairman and CEO Victor Colemans vision when he founded the company in 2006. He began building a seasoned team purchased two Hollywood studio lots and dramatically expanded our California office footprint by taking the company public in 2010.

Today from our Los Angeles headquarters to Silicon Valley to San Francisco to Seattle to Vancouver and beyond we own transform build and operate marquee office and studio properties. Fortune 500 premier growth companies and groundbreaking start-ups with an emphasis on those in the media and tech industries call these properties home. Our expertise and our industry relationships enable us to access markets and assets ahead of the curve. We concentrate on where the talent is and wants to bejust like our tenants and clients. We work closely with them to find and create the perfect environment and to provide the services that enable their employees to thrive.

We build we create value and were always looking towards whats next.

Job Summary:

Hudson Pacific Properties seeks a highly organized proactive and resourceful Executive Assistant to provide comprehensive administrative and operational support to the EVP overseeing Investor Relations Corporate and Property Marketing and Internal and External Communications. This role serves as a key partner to the executive and broader department helping to manage priorities facilitate investor engagement activities and support marketing and communications programs. The ideal candidate exercises exceptional judgment discretion and professionalism managing multiple priorities and deadlines while anticipating needs and driving projects to completion.

What Youll Do:

Executive & Administrative Support

• Manage a complex executive calendar coordinating meetings and priorities with senior leadership investors analysts Board-related contacts external partners and internal stakeholders.

• Coordinate domestic and international travel arrangements including flights hotels transportation conference registrations itineraries agendas and supporting materials.

• Screen and prioritize communications schedule meetings and conference calls and ensure timely follow-up on key action items.

• Assist with preparation formatting distribution of presentations reports correspondence meeting materials and other business documents.

• Process expense reports maintain department files and records and continuously improve administrative processes and workflows.

• Exercise discretion and maintain confidentiality when handling sensitive business financial and personnel information.

• Coordinate executive hospitality and meeting support including arranging meals coffee service and catering.

Investor Relations Support

• Support the quarterly earnings process including earnings call logistics scheduling preparation and distribution of materials analyst outreach coordination and meeting management.

• Manage and maintain the investor CRM database including investor and analyst contacts meeting logs correspondence engagement activity market intelligence and track related follow-up items and deadlines.

• Coordinate investor meetings property tours non-deal roadshows analyst interactions conference participation and other investor engagement activities.

• Support a polished and high-touch visitor experience for investor-facing meetings and events including room reservations catering coffee service visitor coordination technology setup materials preparation agendas and day-of support.

• Assist with preparation and organization of earnings materials investor presentations conference materials and other investor-facing communications.

• Support ongoing management of the Investor Relations website including coordinating content updates maintaining investor-facing materials monitoring for accuracy and ensuring the site remains current.

Marketing & Communications Support

• Provide administrative and project support to the Marketing and Communications teams across corporate marketing property marketing public relations internal communications and branding initiatives.

• Assist with coordination of photo shoots video productions property marketing activities sales and leasing events promotional campaigns and other marketing initiatives.

• Support internal communications activities including employee town halls leadership meetings company events and engagement programs.

• Coordinate logistics and support for large-scale departmental and company events including presentations hospitality vendor management and event execution.

Department Operations & Team Support

• Coordinate recurring departmental meetings offsites team-building activities and department events.

• Manage vendor onboarding and payment processes including invoice review coding documentation and coordination with Accounting.

• Assist with annual budgeting expense tracking vendor contract administration forecasting and reconciliation activities.

• Track projects deadlines and deliverables across the Investor Relations Marketing and Communications functions to ensure timely completion.

• Respond to requests for information and support from internal departments employees vendors investors analysts and external stakeholders.

• Provide backup support for other Executive Assistants as needed.

• Perform special projects and other duties as assigned.

What Youll Need:

• Bachelors degree preferred.

• Minimum of 5-7 years of experience supporting senior executives preferably within a public company real estate financial services investor relations marketing communications or related environment.

• Experience supporting executive-level meetings events investor-facing activities or corporate communications initiatives preferred.

• Experience maintaining CRM platforms investor/contact databases meeting logs outreach records or similar relationship-management systems is a plus.

• Exceptional organizational project management and time-management skills.

• Strong attention to detail with the ability to manage multiple projects and competing priorities simultaneously.

• Excellent verbal and written communication skills including proofreading and editing capabilities.

• Advanced proficiency in Microsoft Office Suite including Outlook Word Excel and PowerPoint.

• Strong interpersonal skills with the ability to interact effectively with executives investors analysts vendors and employees at all levels.

• Demonstrated ability to exercise sound judgment maintain confidentiality and handle sensitive information with discretion.

• Self-starter who is proactive resourceful and capable of working independently with minimal supervision.

• Professional presence and commitment to providing exceptional service and support.

• Ability to attend meetings and events both onsite and offsite as required.

Hudson Pacific Properties is proud to be an Equal Opportunity employer. We consider all qualified applicants for employment without regard to race color religion creed sex gender identity or expression national origin age disability medical condition marital status sexual orientation genetic information protected veteran status or any other basis protected by applicable law including federal state and local fair chance laws.

Employment is contingent upon completion of applicable screenings in accordance with local laws.

The company uses E-Verify to confirm the identity and employment eligibility of all new hires.

If you require a reasonable accommodation during the application or hiring process please notify us at so we can support you throughout the recruitment experience.

Required Experience:

IC