Executive Assistant

MUST BE FLUENT IN SPANISH ENGLISH

Title: Executive Assistant to the Managing Attorney / CEO

Client:
Los Angeles Legal Solutions

Reports To:

• Managing Attorney / CEO F. Jay Rahimi (85%)
• Wife Associate Attorney with a different company Allie Rahimi (15%)

On-Site Location(s):

• Business Office: Encino California
• Home Office: Sherman Oaks California

Salary Range/Compensation: DOE

About the Firm

Los Angeles Legal Solution is dedicated to serving the Southern California community with integrity care and high-quality legal representation. The firm provides personalized service to every client ensuring thoughtful legal strategies and an exceptional client experience. Our work is grounded in respect responsiveness and a commitment to achieving the best possible outcomes.

Position Overview

We are seeking a highly skilled Executive Assistant to provide comprehensive administrative operational and limited personal support to the Managing Attorney/CEO and his spouse who is also an attorney. This role is ideal for a professional who thrives in a fast-paced deadline-driven environment and demonstrates initiative adaptability and sound judgment.

The Executive Assistant will serve as a trusted partner anticipating needs managing competing priorities streamlining workflows and ensuring both professional and personal responsibilities run seamlessly.

Attractive Factors

• Casual yet professional office environment
• Down to earth kind self-made Managing Attorney / CEO
• Mileage reimbursement
• 15 employees in office on varying days
• Flexible on-site in business office home office remote days

Key Responsibilities

Executive & Legal Administrative Support

• Manage complex professional calendars coordinating meetings court-related obligations and deadlines with precision.
• Arrange logistics for internal and external meetings including conference rooms videoconferencing and client accommodations.
• Compose edit and proofread correspondence presentations and legal-related documents.
• Transcribe handwritten notes and dictation; manage high-volume document and email retrieval.
• Facilitate meetings via Zoom and Microsoft Teams and provide technical assistance when needed.
• Develop familiarity with legal matters clients courts and agencies to ensure proactive support.
• Maintain strict confidentiality while handling sensitive legal and business information.
• Keep leadership informed of upcoming commitments and ensure timely follow-up on action items.

Client & Professional Relations

• Deliver exceptional service to clients colleagues and external partners with a proactive solutions-oriented approach.
• Communicate professionally with courts agencies opposing counsel and professional organizations.
• Represent the office with discretion professionalism and responsiveness.

Operations & Travel Coordination

• Coordinate domestic and international travel including flights hotels and transportation.
• Monitor itineraries to ensure smooth arrivals departures and schedule transitions.
• Suggest and implement process improvements to enhance efficiency and workflow.

Personal Executive Support (CEO & Spouse)

• Maintain personal calendars and align them with professional obligations.
• Schedule medical household and personal appointments while avoiding conflicts.
• Provide discreet high-level support that enables leadership to remain focused on legal practice and firm growth.
• Provide thoughtful support to the spouse in managing household logistics scheduling and coordination of vendors services and appointments.
• Serve as a discreet liaison for personal matters helping to organize priorities streamline responsibilities and reduce administrative burden for the CEO and his wife.

Qualifications & Skills

• Exceptional verbal and written communication skills with strong attention to detail.
• Must have a reliable vehicle.
• Highly organized with the ability to prioritize multiple responsibilities under tight deadlines.
• Proven ability to function effectively in a fast-paced professional environment.
• Strong problem-solving and decision-making capabilities with a proactive mindset.
• Demonstrate initiative adaptability and resilience when managing shifting priorities.
• Maintains professionalism in demeanor appearance and interactions at all times.
• Ability to handle confidential matters with discretion and sound judgment.
• Advanced proficiency in Microsoft Office document management and virtual meeting platforms.
• Client-service mindset with a can-do attitude and commitment to excellence.

Interview Process

• 1st video with Jay (Managing Attorney/CEO)
• 2nd in person with Jay (Managing Attorney/CEO)
• 3rd in person with Allie (wife)

For immediate and confidential consideration interested candidates may contact Meg Minder at

Required Experience:

IC