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Executive Assistant
Job Location:
Job Location:
Leander, TX - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
3 September 2026 (10 hours ago)
Posted:
Application Deadline:
1 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
| Executive Assistant to the C-Level Remote Central Time required (Texas preferred) Dance background required Full-Time Regular Corporate Reports to the CEO |
| Location | Remote (U.S.) Texas strongly preferred; must work Central Time hours |
| Reports To | Chief Executive Officer |
| Department | Corporate |
| Employment Type | Full-Time Regular Non-Exempt |
| Schedule | MondayFriday core business hours Central Time; occasional evenings and weekends around events and travel |
| Travel | Occasional up to 15% (events leadership meetings partner visits) |
| PLEASE READ BEFORE APPLYING 1. You live and work on Central Time. Texas is strongly preferred. This role runs the CEOs day in real time so you must be available during core Central business hours not shifted from another time zone. 2. You come from the dance world. You have competed trained taught choreographed worked at a studio or worked events and conventions in dance. You know how this industry works and can speak its language with our partners from day one. |
| ABOUT DANCEONE |
DanceOne is the leading platform for world-class dance events and experiences. Founded in 2023 and headquartered in Los Angeles DanceOne is the largest holding company of dance brands in the world home to Ovation Jump NUVO 24 Seven RADIX KĀOS Starpower NexStar Revolution Believe Imagine and DreamMaker alongside events including DancerPalooza PowerPak The DanceOne Summit and the World Dance Championship.
We serve hundreds of thousands of dancers each year and hold ourselves to the highest possible safeguarding standards so that every dancer has a safe environment in which to learn. Our teams work cross-functionally across Corporate Tours Production Warehouse and Driver operations a genuinely collaborative environment built on a shared passion for the work.
| POSITION SUMMARY |
The Executive Assistant to the CEO is the operational right hand to DanceOnes Chief Executive Officer owning the calendar inbox and travel so the CEOs time goes to the highest-value work. Beyond core executive support this role is a partner-facing extension of the CEOs office: maintaining the partnership contact list and mailing calendar driving follow-ups to completion after every meeting and preparing the CEO ahead of each conversation with the context and read of the room needed to walk in ready. This is a role for someone who anticipates rather than reacts and who is comfortable holding confidential information. Two things are required not preferred: you work on Central Time (Texas preferred) and you come from the dance world as a competitor dancer teacher studio or event professional. We are not looking for someone who will learn this industry on the job; we are looking for someone who already understands who is in the room and why it matters.
| ESSENTIAL DUTIES & RESPONSIBILITIES |
- Manage the CEOs calendar. Own scheduling end to end across multiple time zones booking confirming protecting time resolving conflicts and reprioritizing as the week changes.
- Run the inbox. Triage incoming email draft and send correspondence on the CEOs behalf flag what needs a decision and make sure nothing waiting on the CEO goes quiet.
- Coordinate travel and logistics. Build detailed itineraries for flights hotels ground transport and on-site event schedules and adjust in real time when plans change.
- Prepare the CEO for every meeting. Assemble pre-meeting briefs covering who is attending relationship history open items and the outcome we want so the CEO walks in with a read on the room.
- Own partnership mailings. Maintain the partner and sponsor contact database and build proof and send partnership communications announcements and seasonal outreach on schedule and on brand.
- Drive follow-ups to closure. Capture action items from CEO meetings route them to the right owners track them in a shared tracker and chase them until they are done.
- Serve as a first point of contact. Represent the office of the CEO with partners sponsors studio owners vendors and internal leaders warmly professionally and with sound judgment about what to escalate.
- Prepare materials and support leadership meetings. Build agendas decks pre-reads and reports to an external-ready standard; coordinate executive and cross-brand meetings and offsites take minutes and publish decisions and next steps.
- Process expenses and invoices. Prepare the CEOs expense reports reconcile receipts and route partner invoices and contracts to Finance.
- Support events as needed. Assist with on-site logistics VIP and partner hospitality and CEO scheduling at DanceOne events and conventions.
- Perform additional duties using Artificial Intelligence - as assigned.
| QUALIFICATIONS & EXPERIENCE |
- Three or more years of experience as an Executive Assistant Administrative Coordinator or similar supporting a senior executive.
- Dance industry background required. Meaningful firsthand experience in dance as a competitive or pre-professional dancer studio owner or staff member choreographer teacher or event and convention staff. You know how the studio competition and convention world works and can speak its language credibly with partners.
- Based in the United States and able to work core business hours in the Central Time zone; Texas strongly preferred.
- Proven track record managing a complex changing executive calendar across multiple time zones.
- Excellent written communication; able to draft polished on-brand correspondence on an executives behalf.
- Proficient with Microsoft 365 (Outlook Word Excel PowerPoint Teams) and comfortable learning new systems quickly.
- Demonstrated discretion handling confidential information.
- Reliable high-speed internet a professional remote workspace and availability for occasional evening weekend and event travel.
- Experience supporting a founder or CEO at a high-growth or multi-brand company and with partnership sponsorship or client-relationship communications.
- Familiarity with CRM email marketing and project management tools (HubSpot Salesforce Mailchimp Asana Notion or similar).
| SKILLS & COMPETENCIES |
- Anticipation. Sees what the CEO will need before being asked and prepares it.
- Relationship instinct. Reads people and situations well and knows how to prepare an executive for the room they are walking into.
- Follow-through and precision. Nothing falls through the cracks; open loops get closed without reminders and the typo wrong date or double-booking gets caught first.
- Organization under pressure. Juggles competing priorities calmly during peak event season.
- Judgment and discretion. Knows what to handle independently what to escalate and when to say no on the CEOs behalf and holds sensitive personnel financial partnership and safeguarding information in complete confidence.
- Self-direction. Thrives working remotely with minimal supervision and stays visible and responsive.
| PHYSICAL REQUIREMENTS & WORK ENVIRONMENT |
- Primarily a remote sedentary office role: extended periods seated at a computer with frequent use of a keyboard monitor and phone and clear communication by phone video and email throughout the business day.
- Occasional travel by air and car; event environments include loud music crowds extended time on foot long days and occasional lifting up to 25 pounds.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.
| OUR CULTURE COMES FIRST THE G-I-F-T-S OF DANCE |
- Gratitude. We lead with appreciation for each other for our dancers and community and for the opportunity to do meaningful work.
- Innovation. We embrace change and challenge the status quo. We believe innovation drives growth excellence and impact.
- Fun. We bring joy to everything we do. Fun energizes our teams and strengthens our connections.
- Trust. Trust empowers us to collaborate take risks and support one another on and off the dance floor.
- Safety. We put safety first always. We create environments where dancers employees and spectators feel secure and supported.
| BENEFITS & PERKS |
- Medical Dental and Vision;
- Health Savings Account employer contribution and Flexible Spending Accounts for healthcare and dependent care.
- 401(k) with a 4% company match - eligible after three months.
- Group and Voluntary Life and AD&D coverage and an Employee Assistance Program.
- Paid time off employee discounts and the InsurChoice voluntary benefits program. Coverage begins the first of the month following your date of hire.
| WHY JOIN DANCEONE |
This is a seat at the center of the largest dance company in the world. You will work directly with the CEO see how a multi-brand business runs from the inside and build relationships with the partners and studio leaders who shape the industry. If you grew up in dance this role keeps you in the room where it happens.
DanceOne is an Equal Opportunity Employer. We are committed to building a team that reflects the communities we serve and we do not discriminate on the basis of race color religion sex pregnancy sexual orientation gender identity or expression national origin age disability genetic information marital status veteran status or any other characteristic protected by applicable federal state or local law. All employment decisions are based on qualifications merit and business need. Reasonable accommodations are available to applicants and employees with disabilities; to request an accommodation contact Human Resources.
This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all duties responsibilities or requirements and may be amended at DanceOnes discretion. Employment with DanceOne is at will.
| READY TO JOIN THE TEAM Apply at Executive Assistant to the CEO Revised September 2026 Texting Privacy Policy and Information:
Required Experience: Manager |
About Company
Founded in 2023 and headquartered in Los Angeles, DanceOne is the largest holding company of dance brands in the world. Our vision is to bring together leaders in the dance community around our mission of fostering the integrity and education of dance. By sharing resources, DanceOne a ... View more
