Executive Assistant Law Firm

Pay: $85000.00 - $100000.00 per year

Why This Is a Great Opportunity

• Work directly with senior law firm leadership in a highly visible and trusted Executive Assistant role.
• Take ownership of complex calendars executive communications event coordination and business development support.
• Join a collaborative boutique law firm where your organization judgment and initiative will have a meaningful impact every day.
• Enjoy a varied role that combines executive support legal administration operations recruiting marketing coordination and client interaction.
• Build strong relationships across the firm while becoming an essential partner to leadership in a fast-paced professional environment.

Location: Chicago IL. This is a full-time on-site position in downtown Chicago ideal for someone who enjoys working closely with executives and colleagues in a collaborative office environment.

Note: Candidates must have 3 years of law firm Executive Assistant or closely related legal support experience. This role requires strong calendar management executive-level communication discretion organization and the ability to manage changing priorities in a fast-paced environment.

About Us

We are a collaborative boutique Chicago law firm serving professionals and businesses on sophisticated workplace and business matters. Our team values professionalism thoughtful problem-solving strong client relationships and people who take initiative while supporting one another. Confidential Employer.

Job Description

• Manage complex calendars for senior Partners including meetings appointments reminders events and scheduling conflicts.
• Monitor and help prioritize executive email communications invitations and time-sensitive requests.
• Prepare Partners for upcoming meetings and commitments by organizing schedules materials reminders and key information.
• Anticipate scheduling and administrative needs and proactively resolve issues before they become problems.
• Support recruiting administrative projects internal processes and coordination with vendors and team members.
• Partner with marketing colleagues on speaking engagements networking opportunities and business development initiatives.
• Draft and prepare professional correspondence reports emails presentations and other documents.
• Coordinate firm meetings networking events dinners receptions team activities and other internal and external events.
• Maintain organized administrative files calendars mailings and business records.
• Communicate professionally with clients prospective clients attorneys vendors and other stakeholders.
• Assist with prospective client inquiries and appropriately route matters to attorneys.
• Provide responsive day-to-day administrative and executive support as firm priorities evolve.

Qualifications

• 3 years of Executive Assistant legal assistant or comparable high-level legal support experience within a law firm required.
• Strong experience managing complex executive calendars and competing priorities.
• Exceptional organization attention to detail time management and follow-through.
• Excellent written verbal and interpersonal communication skills.
• High level of discretion and ability to handle confidential information.
• Advanced proficiency with Google Workspace Microsoft Office Outlook Word Excel PowerPoint and Adobe.
• Ability to work independently anticipate needs solve problems and adapt quickly.
• Professional dependable resourceful and comfortable working in a fast-paced environment.
• Bachelors degree preferred.
• Spanish fluency preferred.
• Prior legal assistant experience strongly preferred.

Why You Will Love Working Here

• Direct access to firm leadership and the opportunity to become a trusted partner to senior executives.
• A highly collaborative team environment where initiative and good judgment are valued.
• Exposure to executive operations business development recruiting marketing events and legal administration.
• Meaningful responsibility with the ability to influence how efficiently the leadership team and firm operate.
• A boutique environment where strong performers can take ownership contribute ideas and make a visible impact.

JPC-2170

Benefits:

• Dental insurance
• Paid time off
• Retirement plan
• Vision insurance

Requirements: Must-have: 3 yrs law firm executive assistant/legal support exp

Submission Email / Name: Angelia -

Quick Recruiter Reference

Boutique Chicago law firm seeking an Executive Assistant with 3 years of law firm Executive Assistant/legal support experience. Directly supports senior Partners with calendar management email prioritization events business development and executive administration. On-site in downtown Chicago $85000 to $100000.

Recruiters Submission: To submit cancel - Executive Assistant - Law Firm - The Prinz Law Firm - JPC-2170 - source

**New Job Order Alert**

• Client job title: Executive Assistant - Law Firm

• Location: Chicago IL

• On-site hybrid remote: On-site

• Experience: 3

• Good fit job titles/keywords for candidates: Legal Executive Assistant Executive Assistant Law Firm Executive Assistant to Partner Legal Administrative Assistant Senior Legal Assistant

• # of hires needed: 1