Executive Assistant IV

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.

Job Title:Executive Assistant IV

Location(s): Atlanta GA


Job Description
The Administrative Assistant provides high-level support to three (3) Managing Directors within Deltas Integrated Marketing and Channels organization. This role requires strong organizational communication and problem-solving skills along with the ability to manage confidential information and operate effectively in a fast-paced dynamic environment.

• Executive Support & Calendar Management
  • Manage complex calendars including scheduling meetings coordinating priorities and arranging domestic and international travel.
  • Anticipate scheduling conflicts and proactively adjust to optimize executive time.
• Communication & Stakeholder Management
  • Serve as a primary point of contact for internal and external stakeholders; screen calls and visitors with professionalism and discretion.
  • Handle and resolve routine and sensitive inquiries independently where appropriate.
• Meeting & Event Coordination
  • Coordinate meeting logistics including conference room bookings virtual setup materials preparation and catering.
  • Capture and distribute meeting notes action items and follow-ups.
• Administrative & Operational Support
  • Draft edit and format correspondence presentations and reports.
  • Support internal processes and contribute to improving administrative systems and team workflows.
• Financial & Systems Administration
  • Prepare and submit expense reports vouchers and invoice approvals in a timely and accurate manner.
  • Manage IT requests and other internal system needs for executives.
• Team & Culture Support
  • Assist in planning and executing team events offsites and engagement activities.
  • Support visitor management (including VIP badges and tours) and contractor ID renewals.
• Compliance & Workplace Operations
  • Ensure adherence to company policies procedures and safety practices in all administrative processes.

• High school diploma or equivalent required.
• Prior experience operating in an Executive Assistant role (5 years direct experience 10 years work experience in related roles)
• Demonstrated proficiency in typing and digital system management
• Advanced skills in Microsoft Office Suite particularly Outlook Teams and Word with working knowledge of Excel and PowerPoint strongly preferred.
• Strong written and verbal communication skills with the ability to effectively interact with employees at all levels including senior leadership and external partners.
• Proven interpersonal skills with the ability to coordinate and influence activities across teams.
• High attention to detail ensuring accuracy in documentation communications and deliverables within established timelines.
• Ability to manage and coordinate multiple priorities across projects involving diverse stakeholders including internal teams and external vendors.
• Strong organizational and prioritization skills with the ability to work independently manage competing demands and operate effectively with minimal supervision.
• Demonstrated ability to establish and improve administrative processes workflows and office procedures.
• Internal candidates must be in good standing and performing satisfactorily in their current role.
• Where permitted by applicable law candidates must be fully vaccinated against COVID-19 by the date of hire (applies to U.S.-based roles for external applicants).

• Knowledge of corporate business processes and procedures such as payroll benefits reimbursements and expense reporting purchasing and departmental budget is preferred.
• Aptitude to learn new and emerging systems and tools to drive efficiency and collaboration for support.