Executive Assistant

Are you ready to be part of a companythatsnot just talking about the future but actively shaping it Join The AES Corporation the largest US-based global power company witha teamof 8300employees across 12 countries.

AES has beenranked #1 byBloombergNEFin renewable energy sales to corporations in the US and Americas for five consecutive years providing electricityformillions of peopleworldwide.

We are proud to foster a strong workplace culture earning prominent positions in Great Place to Work rankings across the markets where weoperate. AES was also named one of the Worlds Most Ethical Companies for the 13th consecutive year in 2026 highlighting our dedication to integrity transparency and responsible business practices.

Our spirit of innovation continues to earn industry recognition. AES is the only seven-time winner of the Edison Electric Institutes Edison Awards in the twenty-first century a distinction honoringglobal leadership in advancing the electric power industry.

Ifyoureready to be part of a companythatsnot just adapting to change but driving it AES is the place for just building a more sustainable futurewerepowering it. Apply now and energize your career with a true leader inglobalenergy.

The Executive Assistant to the Executive Leadership Team (ELT) provides high-level administrative and operational support to the Utilities President and other Senior Leadership Team (SLT) members as needed. This role is essential to enabling seamless day-to-day operations and supporting the effectiveness of the executive leadership team.

In this position you will manage complex calendars and priorities coordinate executive activities and anticipate needs to help ensure leadership time is focused on the organizations most important strategic priorities. You will work closely with senior leaders and cross-functional teams gaining broad exposure to the organization and its business operations.

This role is well suited for someone who enjoys creating structure solving problems building strong working relationships and continuously improving how teams operate. You will have opportunities to expand your knowledge of the business strengthen your project coordination and executive support capabilities and contribute to initiatives with visibility across the organization.

Key Responsibilities

• Proactively manage complex executive calendars including scheduling appointments coordinating Microsoft Teams meetings across multiple participants prioritizing time-sensitive matters and identifying and resolving scheduling conflicts.
• Serve as a key point of contact for the US Utilities Senior Leadership Team facilitating communication and coordination across the group. This includes organizing weekly team calls and periodic 1:1 meetings and maintaining Microsoft Teams and SharePoint sites with presentations articles resources and other relevant information.
• Coordinate domestic and international travel for executives and members of their respective teams including air and hotel reservations visa requirements ground transportation and coordination with travel agencies or other partners.
• Manage the administrative and logistical aspects of meetings team gatherings and other events. Responsibilities may include securing on-site or off-site venues preparing and distributing materials coordinating catering and ensuring applicable meeting safety protocols are communicated and understood.
• Partner with EHS Facilities and third-party event teams as needed to support safe and well-organized meetings and events.
• Prepare correspondence memos PowerPoint presentations and other materials while maintaining contact and distribution lists and appropriately protecting confidential and sensitive information.
• Manage expense reimbursements for the President of AES US Utilities and other team members using Concur and other approved reimbursement processes.
• Support departmental financial administration by monitoring expenditures maintaining budget files managing monthly accruals and coordinating PO and non-PO invoice payments through systems such as SAP ReadSoft and Ariba.
• Build effective working relationships with vendors and internal teams involved in financial administrative and operational processes.
• Create and maintain internal and external distribution lists for designated groups.
• Support the development of PowerPoint presentations for monthly team calls leadership discussions and internal and external speaking engagements.
• Collaborate closely with other Executive Assistants sharing best practices and providing backup coverage when needed.
• Support the planning and coordination of organizational events in partnership with internal and external stakeholders.
• Contribute to special projects and process improvement initiatives that support the executive team and broader organization.

Qualifications:

• A minimum of5years of administrative support experience including support of a senior level leader.
• The preferred candidate should have an executive presence strong organizational skills experience coordinating travel managing expense reports and vendor invoices proficiency in Word and Outlook and intermediate skills in PowerPoint and Excel.
• Candidate must be able to maintain strict confidentiality and operate in a constantly changing fast-paced environment.
• Approachto work should beproactive conscientious and verydetail-oriented.
• The candidate should be well organized and be able to effectively prioritize work and exercise mature judgment.
• The candidate must be able to communication effectively and concisely with a variety of stakeholders (strong oral and written communication skills are preferred)

• The candidate must: have excellent people skills have a global mindset and ability to work across different cultures be comfortable managing and working under deadlinesbe able to juggle multiple tasks at once and be able to work individually and with a team.
• Must be able to adjust hours occasionally for early morning or late day meetings.

AES is an Equal Opportunity Employer who is committed to building strength and delivering long-term sustainability through diversity and inclusion. Respecting all backgrounds differences and perspectives enables us to improve the lives of our people customers suppliers contractors and the communities in which we live and work. All qualified applicants will receive consideration for employment without regard to sex sexual orientation gender gender identity and/or expression race national origin ethnicity age religion marital status physical or mental disability pregnancy childbirth or related medical condition military or veteran status or any other characteristic protected under applicable law. E-Verify Notice: AES will provide the Social Security Administration (SSA) and if necessary the Department of Homeland Security (DHS) with information from each new employees I-9 to confirm work authorization.