Executive Assistant, Global General Counsel

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Job Description

About the Role:

Join Takeda as an Executive Assistant to support our Global General Counsel within the Global General Counsel organization. At Takeda we are transforming the pharmaceutical industry through our R&D-driven market leadership and being a values-led company. To do this we empower our people to realize their potential through life-changing work. Certified as a Global Top Employer we offer stimulating careers encourage innovation and strive for excellence in everything we do. We foster an inclusive collaborative workplace in which our global teams are united by an unwavering commitment to deliverBetter Health for People Brighter Future for the World.

This is a hybrid position with an expectation of consistent weekly onsite attendance totaling a minimum of five (5) business days per monthat our Cambridge MA office. Regular in-person collaboration is a key aspect of this role. Fully remote work is not available.

How you will contribute:

• Understands the annual business cycle and anticipates the executives needs regarding preparation for and scheduling of activities; manages the executives calendar; schedules meetings calls and other interactions based on the priorities of the executive; arranges travel; completes expense reports in a timely manner.

• Understands business etiquette; interacts and works successfully with senior leaders of the organizations Board of Directors Office of the CEO Takeda Exeuctive Team (TET) Members committees customers and suppliers to ensure needs are addressed while balancing the executives other responsibilities and commitments; research solutions to questions and responds independently to email and phone inquiries.

• Manages the executives email and other correspondence responding on behalf of the executive where appropriate forwarding communications to appropriate staff to respond or bringing the matter to the attention of the executive.

• Develops an understanding of the executives work style and preferences; assumes responsibilities as requested by the executive.

• Uses appropriate tools for required work; ensures that all documents produced for the executive are of the highest quality accuracy and completeness.

• Knows the appropriate sources for needed data and gathers data for reports and analysis; prepares reports and analyses to assist executive with decision making.

• Interacts effectively with all levels of employees throughout the company; works with the executives Leadership Team to ensure that business decisions are made in a timely fashion while balancing the executives other responsibilities and commitments.

• Schedules Leadership Team meetings; arranges meeting space or virtual meeting tools; develops meeting agendas and ensures that participants are prepared for the meetings; ensures that any follow-up actions resulting from the meeting are documented and completed in partnership with the GGC Lead Team members.

• Prepares documentation for payment of vendors consultants and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees; may approve staff expense reports and other payment requests.

• Understands the structure of the organization and maintains a strong network across departments; draws on network to answer questions solve problems and successfully execute responsibilities.

• Demonstrates the highest level of confidentiality in execution of all responsibilities.

• Performs other duties as required.

Skills and Qualifications:

• High school diploma/GED required. Associate degree or bachelors degree preferred.

• 10 years of relevant work experience or equivalent combination of training and experience. Industry experience preferred.

• Strong skills in Microsoft Outlook Word Excel or PowerPoint.

• Excellent verbal and written communication skills

• Prior work supporting legal department preferred

Takeda Compensation and Benefits Summary

For Location:

U.S. Hourly Wage Range:

The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors including the qualifications of the individual applicant for the position years of relevant experience specific and unique skills level of education attained certifications or other professional licenses held and the location in which the applicant lives and/or from which they will be performing the actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.

U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical dental vision insurance a 401(k) plan and company match short-term and long-term disability coverage basic life insurance a tuition reimbursement program paid volunteer time off company holidays and well-being benefits among others. U.S. based employees are also eligible to receive per calendar year up to 80 hours of sick time and new hires are eligible to accrue up to 120 hours of paid vacation.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race color religion sex sexual orientation gender identity gender expression parental status national origin age disability citizenship status genetic information or characteristics marital status status as a Vietnam era veteran special disabled veteran or other protected veteran in accordance with applicable federal state and local laws and any other characteristic protected by law.

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Job Exempt