Executive Assistant, General Counsel (1157)

Thank you for your interest in positions at Idaho State University. Once you have applied the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions please review our frequently asked questions.

Executive Assistant General Counsel (1157)
Pocatello - Main
NOT eligible for remote work on-campus position
Priority Date: October 18 2026

Institution Information

Idaho State University established in 1901 is aCarnegie-classified doctoral research and teaching institution with a culturebuilt on trust compassion stability and hope. ISU serves over 12000students in Pocatello Meridian Twin Falls and Idaho Falls. Students andfaculty at ISU are leading the way in cutting-edge research and innovativesolutions. We are proud to offer exceptional academics nestled in the grandnatural beauty of the West. We invite you to apply to be a part of ourUniversity community!

Job Description

The Executive Assistant to the General Counsel provides high-level administrative and executive support to the Office of the General Counsel and serves as a trusted administrative partner to the General Counsel. The position is responsible for coordinating schedules meetings communications travel and other administrative activities necessary to support the operations of the department. The Executive Assistant works with a high degree of professionalism discretion confidentiality and independent judgement due to the sensitive legal and institutional matters handled by the office.

The successful candidate will be highly organized responsive detail-oriented and able to anticipate needs and manage competing priorities in a fast paced environment. The Executive Assistant interacts regularly with University leadership faculty staff and internal and external stakeholders.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

-Legal Operations.
-Provide executive-level administrative support to the General Counsel including calendar management meeting coordination travel correspondence and preparation of meeting materials.
-Coordinate meetings and activities involving the General Counsel University leadership attorneys external counsel and other stakeholders.
-Prepare organize and maintain agendas briefing materials reports correspondence presentations records and other documents.
-Receive prioritize and appropriately route inquiries and communications directed to the Office of the General Counsel.
-Coordinate administrative aspects of legal litigation subpoena and other sensitive matters as directed by the General Counsel or attorneys within the Office.
-Process invoices travel authorizations expense reimbursements purchasing documentation and other administrative transactions in accordance with University policies.
-Maintain confidential files records and other information systems for the Office.
-Assist with coordination of Office projects training events and other initiatives including tracking timelines action items and follow-up.
-Maintain professional relationships with internal and external stakeholders and exercise appropriate judgment when handling sensitive information.
-May provide work direction to student employees as assigned.
-Perform other reasonable duties as assigned by the General Counsel.

Minimum Qualifications

-Bachelors degree from an accredited institution or an equivalent combination of education and related experience.
-At least five (5) years of progressively responsible administrative or executive support experience.
-Demonstrated ability to organize prioritize and coordinate complex schedules meetings and administrative activities.
-Demonstrated ability to exercise independent judgment initiative discretion and confidentiality.
-Excellent organizational interpersonal written and verbal communication skills.
-Strong computer skills including proficiency with Google Workspace and the ability to learn new programs and software.
-Ability to work independently and effectively under pressure while maintaining a highly professional demeanor.

Preferred Qualifications

-Experience providing executive support in higher education or another complex organization.
-Experience working in a legal compliance governmental or similarly confidential environment.
-Experience supporting senior leadership and coordinating complex meetings projects or institutional activities.

You must submit your CV/resume cover letter and list ofthree (3) professional references including current contact information. Thisposition will remain open until it is filled; however priority considerationwill be given to applications received on or before October 18 2026. Salary will be between $60000 and $65000 per yearcommensurate with education and experience. Benefits include comprehensivehealth dental and vision; life insurance; disability plan; employee assistanceprogram (EAP); excellent retirement options and company contribution; andgenerous paid time off/sick leave accrual. All offers of employment areconditional pending the successful completion of a background investigationprovided by HireRight.

Note:Thank you for your interest in positions at Idaho State University. Once you have applied the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions please review our frequently asked questions.

Posting Number: req2820
Type: Working 12 months per year
Position: Non-classified Staff
Division: General Counsel

Idaho State University is an Equal Employment Opportunity employer.

The State of Idaho is committed to access and reasonable accommodations auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process you are encouraged to contact

Preference may be given to veterans who qualify under state and federal laws and regulations.

Required Experience:

IC