Executive Assistant-EO500601

• Calendar Logistics:Manage complex highly active calendars for C-Level Executives.
• Travel & Events:Coordinate comprehensive travel arrangements and internal/external events including catering transportation and Zoom moderation.
• Project Execution:Manage confidential administrative tasks and drive special projects to successful completion under deadline pressure.
• Correspondence & Documentation:Draft format and distribute high-quality emails letters memos presentations and meeting agendas.
• Gatekeeping & Communication:Serve as a bridge for smooth professional communication between C-Level staff internal teams and the Board of Directors.
• Governance Maintenance:Assist in maintaining official agency governance documents in both paper and electronic formats.
• Call Screening:Vet incoming calls to determine priority level while strictly protecting confidential company information.
• Financial Administration:Process invoices check requests and expense claims in compliance with company guidelines.
• HR Operations:Facilitate staff onboarding and offboarding by coordinating IT equipment setup and system access.
• Records & Compliance:Set up and manage electronic and paper filing systems to meet compliance requirements.
• Team Backup:Act as the operational backup for other Executive Assistants during absences and assist with reception coverage as needed.
• Office Supervision:May supervise and train junior staff (receptionists temps) to ensure coverage and smooth office operations. May be assigned other duties reasonably related to job responsibilities.
• Board & Governance Support:Assist with meeting setup drafting agendas and maintaining agency governance documents. Assist with transcribing editing and finalizing Board meeting minutes. Communicate and distribute materials through the Board Effect Board Portal or other board communication platforms. Serve as a liaison between senior management and the Board of Directors.

• Associates degree required; Bachelors degree preferred.
• Minimum of 5 years of experience providing administrative support to C-Level Executives and/or Boards of Directors preferably within a nonprofit organization.

• Comprehensive Health Benefits:Medical with HSA Dental and Vision
• 403(b) Retirement Savings Planwith employer match
• Generous Paid Time Off:Vacation personal sick time mental health days and 12 paid holidays
• Employee Wellness Programs:Employee Assistance Program and mental health resources
• Learning & Development Opportunities:Educational leave tuition assistance training and career development tracks
• Additional Perks:Commuter benefits recognition programs discount programs flexible spending plans and voluntary benefits including pet insurance identity theft protection and legal plans

Required Experience:

IC